ApproveThis manages your Cheqroom Integration approvals.

When Equipment Tracking Meets Approval Power

Let’s get real: managing equipment checkouts is messy. Someone needs a projector. Then a laptop goes missing. A new hire needs gear, but their manager’s on vacation. Meanwhile, your team’s drowning in Slack pings and email threads that somehow always end with “Wait, did you approve this?”

Cheqroom’s great at knowing where your stuff is. ApproveThis handles the who said yes part. Together? They turn “Hey, can I borrow the…?” into a process that doesn’t make everyone hate their jobs. No overpromises here—just fewer headaches and more actual work getting done.

What Happens When You Stop Playing Tag

Cheqroom tracks gear. ApproveThis tracks decisions. Connect them via Zapier, and you’ve got a system where:

• High-value checkouts auto-trigger approvals (no more “I didn’t know that needed a sign-off!”)
• Approval delays don’t hold up reservations (“Sarah’s OOO? It auto-routes to her backup.”)
• New user requests get vetted before they get access (goodbye, random ex-employee logins)

Bonus: Approvers don’t need a Cheqroom license. Perfect for when finance needs to okay big-ticket checkouts but has zero business poking around your asset lists.

Use Case 1: The “Why Is This Lens in Fiji?” Fix

Problem: Your video team checks out a $15k camera. Two weeks later, it’s MIA. Turns out the intern approved it because the creative director was at a shoot.

Solution: Set ApproveThis thresholds—any gear over $5k requires VP approval. Cheqroom pings ApproveThis the second someone requests that camera. Approval happens via email (directors live in Gmail anyway). No approval? Checkout can’t proceed. IT gets notified automatically if deadlines pass.

Who uses this: Media companies, universities with AV labs, event planners handling high-end gear.

Use Case 2: The “New Hire Friday Nightmare”

Problem: HR adds 10 new users in Cheqroom for Monday starts. IT’s scrambling to get approvals from managers who are all… at a team offsite.

Solution: New Cheqroom user? Auto-send approval requests to their department head. ApproveThis uses sequential routing—if Manager A doesn’t respond in 2 hours, it goes to Manager B. Approved? IT gets a Slack alert. Denied? HR gets a flagged item in Cheqroom to follow up.

Who uses this: Scaling startups, hospitals with rotating staff, construction firms onboarding subcontractors.

Use Case 3: The “Who Changed My Settings?” Hunt

Problem: Someone checked out the 3D printer and messed with calibration settings. But the log just shows “approved by Engineering.”

Solution: Flagging items in Cheqroom when approvals are pending. Combine with ApproveThis’ calculated fields—like requiring extra training certifications for specialty equipment. No certs? Approval auto-denies until HR updates their record.

Who uses this: Manufacturing teams, labs with regulated equipment, companies dealing with ISO compliance.

Setting This Up Without the Usual Zapier Headache

1. Zapier account (you’ve probably got one).
2. Connect Cheqroom: Use their Zapier integration.
3. Pick triggers: “Checkout Due,” “New User,” etc.
4. Map key fields to ApproveThis: Item value, requester details, deadlines.
5. Test with a low-stakes item (like a $100 tool checkout).

Pro tip: Use ApproveThis’ vacation delegation so approvers out sick don’t bottleneck checkouts. Way better than the old “CC my backup” email method.

Who Actually Benefits (Spoiler: Not Just IT)

Finance Teams: Get auto-alerts for high-cost checkouts. Set thresholds so anything over $10k needs CFO eyes. No more end-of-quarter surprises.

Operations: See approval bottlenecks in real time. That delayed shipment? Turns out it’s because Karen in Legal hasn’t approved the forklift certification. Nudge her via ApproveThis’ dashboard.

HR: New hires get equipment approved before day one. Denied? Flagged in Cheqroom so IT doesn’t waste time setting up access.

Why This Isn’t Just Another Integration

Most app combos just move data. This one stops problems:

• No more “I approved it in Cheqroom!” → ApproveThis is the single source of truth.
• No license sprawl → Approvers only need email access.
• No process leaks → Conditional logic handles edge cases (like regional approval rules).

Cool, But Does It Actually Work?

We’re not here to sell you magic beans. This works if:

- You have more than 50 people (under that? Just use spreadsheets).
- Your approval rules aren’t completely insane (looking at you, 15-step checkouts).
- You want to stop playing approval detective every quarter.

Ready to stop being the bottleneck? Get ApproveThis, connect Cheqroom via Zapier, and actually know who approved what—without the endless follow-ups.