ApproveThis manages your Bizzabo Integration approvals.

When Event Planning Meets Corporate Red Tape

Let's be real - event planning is 80% logistics and 20% putting out fires. Add multi-layer approvals for budgets, vendors, and registrations? Now you're playing whack-a-mole with spreadsheets and CC'd email chains. Bizzabo nails the event management piece, but when you need three signatures to approve that last-minute AV upgrade? That's where most teams hit a wall.

ApproveThis plugs directly into Bizzabo via Zapier to automate the 'adulting' part of event planning. Think automatic approval routing when ticket sales spike, instant budget hold releases for approved vendors, or flagging high-risk registrations before they hit your attendee list. We handle the paperwork; you handle making events actually happen.

Why This Combo Works (Besides Saving Your Sanity)

Bizzabo's great at what it does - selling tickets, managing registrations, building event sites. ApproveThis does one thing better than anyone: making decisions happen fast without dropping the ball. Together, they cover the full lifecycle:

• Pre-Event: Budget approvals, vendor contracts, speaker agreements
• Live: On-the-fly spend approvals, attendee exceptions, emergency changes
• Post-Event: Final invoices, compliance sign-offs, ROI reporting

Key thing most miss? Your Bizzabo users don't need ApproveThis licenses. Finance approves budget overages without logging into Bizzabo. Legal reviews contracts without another SaaS login. External vendors get approval statuses via email. Cuts license costs and login headaches.

Real-World Use Cases (Not Just Theory)

1. Killing Last-Minute Vendor Chaos

Scenario: Your catering manager needs to swap a last-minute vendor in Bizzabo. Instead of chasing down procurement:

The Fix: New Bizzabo vendor submission → Auto-create ApproveThis request with contract terms + budget impact → Legal + finance get parallel approvals → Approved? Vendor auto-activated in Bizzabo. Denied? Alert sent to planner with reasons.

Who cares: Teams running 10+ events/month where contract compliance matters. Saves 2-3 days on vendor onboarding.

2. No More 'Who Approved This?!’ Moments

Scenario: Sales team requests a premium booth upgrade at a conference. Who said yes? When? Under what terms?

The Fix: Bizzabo order form submission → ApproveThis routes to Sales Director (budget check) → CMO (brand alignment) → Auto-updates Bizzabo order status with approval trail. All conditions (like spend limits) enforced automatically.

Who cares: Enterprises with strict budget controls. Audit trails built-in, no more lost emails.

3. VIP Registrations That Don’t Go Rogue

Scenario: Executive assistants registering VIPs with special requirements (meal preferences, access needs, +1s).

The Fix: Bizzabo VIP registration → ApproveThis checks against compliance rules → Flags exceptions for event lead approval → Only approved exceptions sync back to Bizzabo attendee list. No more surprise $500 vegan meal requests at 2AM.

Who cares: Teams managing high-profile attendees. Cuts 75% of manual exception handling.

Setting This Up Without IT Involvement

Zapier’s the glue here. If you can connect Slack channels, you can handle this:

1. Connect Bizzabo and ApproveThis to Zapier (takes 2 minutes each)
2. Pick your trigger in Bizzabo (new order, registrant, etc.)
3. Map key data to ApproveThis fields (budget, requestor, deadlines)
4. Set approval rules (who approves what, thresholds, fallbacks)
5. Test with a live Bizzabo action - see approvals flow in real-time

Pro tip: Use ApproveThis’ calculated fields to auto-flag requests over budget or outside contract terms. No manual checks needed.

Zapier’s platform handles the heavy lifting, so you’re not building APIs from scratch.

Department-Specific Wins

Event Teams

Stop being the messenger between finance and vendors. Set approval thresholds so small budget items auto-approve. Big spends get routed up the chain without you herding cats.

Finance

Enforce budget guards before money moves. Get real-time spend reports per event. Use conditional logic to auto-deny requests that breach quarterly limits.

Legal/Compliance

Review contracts on your terms. ApproveThis’ email-based approvals let you sign off from your phone. No logging into Bizzabo to see what’s changed.

External Partners

Agencies and vendors get approval status updates without Bizzabo access. No more “Where are we on approving X?” calls. Public status pages give self-service visibility.

Why This Isn’t Just Another Integration

Most approval tools bolt onto systems clumsily. ApproveThis works how event teams actually operate:

• Email approvals = No training needed for execs
• Vacation delegation = No approvals stuck in someone’s PTO inbox
• Approval groups = Legal + finance can review in parallel, not sequence

Example: A global tech firm reduced event approval cycles from 14 days to 38 hours by routing Bizzabo requests through ApproveThis with tiered thresholds. Under $5k? Auto-approved. Over? Escalate with context.

Bottom Line

If you’re managing events at scale, manual approvals are your silent killer. ApproveThis + Bizzabo via Zapier cuts the process from days to hours, with full visibility. No more lost requests, rogue approvals, or compliance gaps.

Next steps:

1. Grab an ApproveThis trial (takes 2 minutes)
2. Connect to your Bizzabo account via Zapier
3. Clone our pre-built templates for events, vendors, registrations

P.S. Hate demos? We get it. Our docs show exact setup steps. No sales fluff.