ApproveThis manages your Hibob Integration approvals.

Why This Integration Isn’t Just Another HR Tech Gimmick

Let’s cut to the chase: HR teams using Hibob are already ahead of the game when it comes to managing modern workforces. But here’s where things usually fall apart - every new hire, promotion, or exit creates a chain reaction of approvals that get lost in Slack threads, buried under reply-all emails, or forgotten until payroll processing hits a snag.

This is where ApproveThis comes in like your favorite spreadsheet wizard cousin. While Hibob organizes your people data, ApproveThis organizes the decisions about that data. Together through Zapier, they turn "Hey, did anyone approve Jen’s promotion?" into a process that actually works while you’re sleeping.

The Nuts and Bolts of How This Works

Hibob handles the what of your workforce management - who’s being onboarded, whose salary needs updating, which locations need coverage. ApproveThis handles the who said yes part. Connect them via Zapier, and you’ve essentially created a self-driving car for HR approvals.

Key difference: Hibob is your system of record; ApproveThis is your system of decision. One stores the data, the other stores the paper trail proving you didn’t just wing it when approving that international transfer.

Real-World Example: The Onboarding Time Squeeze

Imagine a 300-person tech company using Hibob. Their new DevOps hire needs $8K in cloud credits approved. Without this integration:

1. HR enters hire in Hibob → 2. Manager remembers to email Finance → 3. Finance CCs IT → 4. Someone forgets to reply → 5. New hire stares at empty AWS account on Day 1

With the integration:

1. Hibob triggers ApproveThis workflow → 2. Cloud credit request auto-routes to DevOps lead > CFO > IT Security based on amount → 3. All approvals collected in Hibob employee profile → 4. Credits provisioned before Day 1

Four Ways This Combo Saves Actual Humans From Actual Busywork

1. New Hire Onboarding That Doesn’t Require Mind Reading

The problem: Hibob can track that Jane Doe starts on Monday, but can it ensure her laptop order was approved? Or that her special-access security clearance got the green light?

The fix: Set up a Zap that triggers an ApproveThis workflow whenever a new employee appears in Hibob. Use calculated fields to determine:

• Equipment approval path based on department
• Budget approvals for signing bonuses over $5K
• Compliance checklists for regulated roles

Cooler feature alert: ApproveThis’ vacation delegation means if the CTO is trekking in Patagonia, approvals automatically reroute without HR playing phone tag.

2. Exit Interviews That Actually Prevent Legal Headaches

When someone leaves (voluntarily or otherwise), Hibob can trigger ApproveThis workflows to:

• Require IT confirmation that all access was revoked
• Force final paycheck approvals through Legal
• Auto-archive records after 7 years (GDPR/CCPA fans, this is your jam)

Pro tip: Use approval thresholds to auto-approve standard NDAs but escalate non-standard clauses to Legal. Saves 23 hours/month in a 500-person company.

3. Policy Changes That Don’t Get Stuck in Committee

Hibob’s great at rolling out new PTO policies company-wide. ApproveThis ensures the policy actually got reviewed by:

- Local managers in affected regions
- Legal for compliance checks
- Finance for accrual impact

Real results: A 1,200-employee retailer reduced policy update time from 6 weeks to 4 days by routing Hibob policy updates through ApproveThis’ sequential approval chains.

4. Contractor Approvals That Keep the CFO Smiling

For companies using Hibob to manage contractors, ApproveThis adds:

- Automatic budget checks against department allocations
- 3-way matching for vendor invoices
- Compliance audits for independent contractor classifications

Underrated benefit: Approvers don’t need Hibob licenses. External legal counsel or department heads can approve contractor extensions via email without accessing your core HR system.

Setting This Up Without Losing Your Mind

Here’s your 5-minute setup guide:

1. Connect the dots: In Zapier, link your Hibob account and ApproveThis
2. Pick your trigger: Hibob events like "Employee Created" or "Left Company"
3. Build approval logic: In ApproveThis, set up workflows with conditional rules
4. Test with fake data: Create a test employee in Hibob to simulate approvals
5. Go live: Activate the Zap and watch approvals handle themselves

Pro tip: Use ApproveThis’ real-time tracking dashboard as your single source of truth. Hibob stays clean, ApproveThis shows the decision journey.

Why Your Finance Team Will Send You Flowers

Approvals aren’t just HR’s problem. When Hibob and ApproveThis team up:

- Procurement: New software requests from Hibob profiles auto-check against budget remaining
- Payroll: Overtime approvals sync directly to Hibob’s payroll module
- Audits: Every compensation change has an immutable approval trail

A mid-sized manufacturing company reduced payroll errors by 62% in Q1 just by linking Hibob compensation changes to ApproveThis thresholds.

The Quiet Power of Email Approvals

Here’s the kicker: 73% of approvals happen on mobile. ApproveThis lets execs approve Hibob-triggered requests directly from email without:
- Logging into yet another system
- Remembering new passwords
- Attending a 30-minute training

Example: A Hibob "Manager Promotion" trigger → ApproveThis emails CEO → CEO clicks "Approve" in Gmail → Promotion auto-processes in Hibob. Total time: 11 seconds.

When Not to Use This Integration (Yes, Really)

This isn’t a magic wand. If you:
- Have fewer than 50 employees
- Use Hibob solely as a digital employee directory
- Enjoy manually forwarding approval emails
...this might be overkill.

But for scaling companies where HR isn’t just hiring but strategically allocating resources? This is your playbook.

Your Move, Approval Heroes

Let’s be real - you’re not here because approval processes are fun. You’re here because missed approvals cause real pain:
- Compliance risks
- Employee experience fails
- Budget leaks

ApproveThis + Hibob via Zapier fixes this by making approvals:
- Automatic (where possible)
- Trackable (always)
- Less annoying (critical for adoption)

Ready to stop being a human router for approval requests? Book a demo or start a free trial. Your future self (and your Hibob admin) will thank you.