ApproveThis manages your Hubilo Integration approvals.

Let’s be real: event planning is 90% herding cats and 10% praying nothing catches fire. Between registrations, vendor contracts, and last-minute changes, approvals pile up faster than empty coffee cups during conference season. That’s where ApproveThis and Hubilo come in – like a bouncer and a spreadsheet had a productivity baby.

Why These Two? More Like “Why Didn’t We Do This Sooner?”

Hubilo runs your events. ApproveThis runs your decisions. Together, they’re the backstage crew that keeps your show from becoming a reality TV meltdown. Here’s the deal:

For The Overworked Event Planner Who’s Tired of Playing Messenger

Hubilo manages registrations, sessions, and attendee data. ApproveThis chases down sign-offs from legal, finance, or that CMO who’s always “in a meeting.” Connect them via Zapier, and you’ve just automated the part of your job that makes you want to scream into a webinar mic.

The Actual Business Benefits (Besides Sanity Preservation)

This isn’t about tech for tech’s sake. Mid-sized companies (50-5,000 employees) use this combo to:

• Cut approval delays for event budgets/sponsorships by 60-80%
• Auto-reject non-compliant registrants before they clog your networking sessions

Example: A cybersecurity conference uses calculated fields to auto-approve registrants from pre-vetted companies but flags anyone from competitors for manual review. No more awkward “Why is that vendor here?” emails from the CEO.

Use Cases That Don’t Suck

1. “Wait, Is This Attendee Actually Allowed Here?”

The Zap: New Hubilo registrant → ApproveThis review → Auto-remove if denied.

Who needs it: Compliance-heavy industries (healthcare, finance) where unauthorized attendees = legal headaches. ApproveThis checks registrant domains against approved lists, pings compliance officers via email (no Hubilo login needed), and dumps rejects before they hit Hubilo’s dashboard.

Real result: A pharma company reduced post-event compliance audits by 92% by auto-filtering non-HCP attendees.

2. “Did Anyone Actually Sign Off On This Event Budget?”

The Zap: New Hubilo event created → Route for CFO/legal approval → Auto-cancel if denied.

Who needs it: Enterprises where regional teams plan local events but corporate controls the purse. Approval thresholds auto-approve events under $5k but escalate anything bigger. Bonus: Vacation delegation means if the CFO’s skiing, their deputy gets the request instantly.

3. “Why Are We Still Paying For No-Show Attendees?”

The Zap: Denied request in ApproveThis → Remove registrant from Hubilo + notify sales.

Who needs it: Paid events or invite-only conferences. Example: A SaaS company running a $999/user workshop auto-removes non-paying attendees after 48 hours unless approved. Sales gets a Slack alert to follow up instead of chasing expired leads.

Setup That Won’t Make You Call IT

If you can order lunch on DoorDash, you can do this:

1. Zapier account: Free tier works for testing
2. Connect Hubilo: Zapier’s Hubilo integration needs admin access (takes 2 mins)
3. Add ApproveThis: Search “ApproveThis” in Zapier, connect your account
4. Pick a trigger: “New Registrant” in Hubilo → “Create Request” in ApproveThis
5. Test: Zapier’s test mode lets you fake a registration to see approvals flow

Pro tip: Use ApproveThis’ calculated fields to auto-flag high-risk registrants. Example: If “Job title” includes “competitor” OR “VP”, route to legal. Everyone else? Auto-approve.

Which Teams Stop Wanting To Quit?

Event Planners: From Glorified Babysitters to Actual Strategists

No more manually sending “Did you approve this?” emails. Real-time tracking shows who’s sitting on requests, and automated reminders nudge slow approvers. You’ll actually have time to negotiate venue contracts instead of herding replies.

Legal/Compliance: Fewer Emergencies, More Actual Lawyering

Get requests in their inbox (no Hubilo login!) with all context attached. Conditional logic means they only see high-risk items. Example: Attendees from Europe trigger GDPR review; others auto-clear.

Finance: No More Surprise Invoices

Budget approvals sync to Hubilo’s event settings. Over-budget venue deposits get auto-rejected before contracts go out. Plus, all approvals are audit-ready with timestamps and comments.

The Big Picture: Events That Don’t Eat Your Soul

This isn’t about saving a few minutes. It’s about:

• Scale without chaos: Handle 5x more events without hiring 5x more coordinators
• Compliance that’s actually compliant: No more “Oops, we let a competitor into our product launch”

A B2B event agency used this setup to manage 37 concurrent client events with one planner. Pre-approvals cut client change requests by 70% because stakeholders actually saw plans before go-live.

Bottom Line: Your Events Deserve Better Than Spreadsheet Hell

ApproveThis + Hubilo via Zapier is what happens when you stop treating approvals as an afterthought. It’s for companies that are done with “Who approved this?!” finger-pointing and ready to run events that look easy (even when they’re not).

Next step: Book a 12-minute demo or start a free trial. Your future self (the one not stuck in approval purgatory) will thank you.