ApproveThis manages your 10xEvents Integration approvals.

When Approval Chaos Meets Event Management

Let's be real - trying to manage event approvals through email chains is like herding cats while juggling flaming torches. Enter ApproveThis and 10xEvents: the tag team that turns your approval free-for-all into a well-oiled machine. We're not talking about another "integration" that just moves data between apps. This is about creating actual business logic that prevents $50K conference budgets from getting rubber-stamped by interns.

Why This Combo Doesn't Suck

10xEvents handles the heavy lifting of event creation and ticketing. ApproveThis brings the adult supervision. Together through Zapier, they create what we call "accountability automation." Here's what that actually means for your bottom line:

For the Finance Team

No more finding out about unauthorized speaker fees after the check clears. Approval thresholds automatically flag any vendor payment over $X for CFO review before it hits 10xEvents.

For Event Ops

That "urgent" request to add 200 attendees to a max-capacity venue? Now gets routed through fire marshal approval before tickets go on sale. Because lawsuits are bad for business.

For External Partners

Venues and sponsors can approve floor plans or booth placements directly via email - no need to buy them 10xEvents licenses. They'll think you're actually organized.

Real Workflows for People Who Hate Buzzwords

1. The "Oh Sh*t, We Oversold Again" Preventer

Marketing team launches a VIP bundle ticket without checking venue capacity. Sound familiar? Here's the fix:

Automation: 10xEvents ticket bundle created → ApproveThis checks against current registrations → Auto-approve if under capacity cap, else escalate to venue manager.

Who needs this: Music festivals, conference organizers, anyone who's ever had to issue refunds because they double-booked spaces.

2. The Speaker Contract Time Bomb Defuser

Legal always takes 3 weeks to review contracts. Events team always signs anyway. Until now:

Workflow: New speaker added in 10xEvents → Approval request with contract PDF → Legal team reviews in ApproveThis → Only approved speakers appear on public schedule.

Real results: One university client reduced contract errors by 82% by routing through approvers instead of Slack.

3. The "Why Is Catering Always 3x Over Budget?" Killer

Approval thresholds mean anything over $5k in F&B costs automatically routes to the CFO + requires 3 bids. No more "creative accounting" with appetizer counts.

Setting This Up Without Losing Your Mind

Here's the 3-step process even your least techy coordinator can handle:

1. Connect the Pipes: Create your Zapier account (takes 2 minutes)
2. Pick Your Poison: Choose from pre-built templates like:
   • "Auto-approve events under $X budget"
   • "Escalate VIP ticket requests to department heads"
3. Test Drive: Run a fake $1M request through the system. Laugh at how it gets blocked automatically.

Pro tip: Use ApproveThis' calculated fields to auto-flag events that would push any department over budget.

Features You'll Actually Use

Beyond the basics, here's what makes this combo lethal:

Vacation Delegation That Doesn't Require a PhD

When your events director is at Burning Man (again), approvals automatically shift to their deputy. No IT tickets required.

Approval Groups for Clusterf*ck Scenarios

That corporate summit needing sign-off from Legal, Facilities, and the CEO's EA? Set up parallel approvals so they can all review simultaneously instead of playing email tag.

Real-Time Dashboards That Don't Lie

See every pending event approval across all departments. Finally answer "Where's my approval?!" with a link instead of excuses.

Who This Actually Helps

Mid-Sized Event Agencies

Stop losing money on unapproved vendor commitments. One client recovered 23% in rogue expenses just by adding approval gates before 10xEvents orders finalized.

Corporate Event Teams

Make compliance actually work by tying SAP/Oracle approvals directly to 10xEvents actions. No more spreadsheet gymnastics.

Non-Profits Running Galas

Board members can approve honoree selections via email without learning yet another system. Because no 70-year-old donor wants to reset their password again.

The Bottom Line

This isn't about "streamlining workflows" or "synergizing platforms." It's about:

- Preventing $50K mistakes
- Making legal/compliance actually workable
- Looking like you've got your sh*t together

ApproveThis + 10xEvents via Zapier is what happens when you stop treating approvals as an afterthought and start making them part of your actual business logic.

Time to Stop Being the Approval Bottleneck

Either keep doing approvals the broken way, or get started with ApproveThis and actually trust your event data. We even do 15-minute demos that show real fixes, not sales fluff.

P.S. The setup takes less time than your last Teams call about improving cross-departmental alignment. Just saying.