ApproveThis manages your BrainCert Integration approvals.

When Approval Management Meets Training Execution

Let's cut to the chase: approvals suck. Especially when you're managing course launches, compliance training, or external certifications across multiple departments. That's where pairing ApproveThis' no-bullshit approval workflows with BrainCert's training muscle turns bureaucratic gridlock into actual momentum.

ApproveThis acts like your digital traffic cop for decisions - routing requests, chasing down signatures, and keeping everyone honest. BrainCert handles the heavy lifting of actually delivering training at scale. Together through Zapier? You get automated handoffs that turn "approved" into "action" before the ink dries.

We're talking about eliminating the three worst parts of corporate training ops:

• Chasing down managers to sign off on course budgets
• Manual data entry between approval systems and training platforms
• External partners getting stuck in license limbo

Why This Combo Works for Mid-Sized Companies

If you're managing 50-5,000 employees, you need solutions that scale without requiring a PhD in IT. That's where the Zapier integration between ApproveThis and BrainCert hits different:

For Finance Teams

Set approval thresholds so any course development budget over $5K automatically routes to the CFO. Bonus: ApproveThis' calculated fields let you show ROI projections right in the approval request.

For Compliance Officers

Auto-create approval paper trails when new mandatory training gets added in BrainCert. Because when the auditors come knocking, "I forgot to file the sign-off" isn't an option.

For L&D Managers

Stop playing middleman between department heads and your training platform. When marketing approves their new certification program in ApproveThis, BrainCert automatically spins up the course enrollment.

Real-World Workflows That Actually Make Sense

1. The Compliance Checkmate

A medical device manufacturer needs to certify 200 sales reps on new FDA guidelines. Here's the play:

1. HR uploads completion certificates to BrainCert after training
2. Zapier triggers ApproveThis to validate compliance sign-offs
3. Only approved certs get pushed to the CRM for sales enablement

Result: Zero non-compliant reps in the field. Legal sleeps soundly.

2. The External Partner Shuffle

A logistics company uses 50+ third-party trainers. Instead of buying BrainCert seats for all of them:

1. Vendor submits training proposal via ApproveThis
2. Procurement approves via email (no BrainCert login needed)
3. Zapier auto-creates limited-access BrainCert accounts

Result: External partners get access within 15 minutes instead of 5 business days.

3. The Budget Firewall

A retail chain's L&D team constantly overspends on courses. The fix:

1. Any BrainCert course request over $2K triggers ApproveThis
2. Dynamic fields calculate total cost including estimated employee time
3. Thresholds auto-approve small requests but require VP sign-off for big spends

Result: 37% reduction in unexpected training overages last quarter.

Setting Up Without Losing Your Mind

Here's the beauty part - you're not building the space shuttle. With Zapier doing the heavy lifting, here's all you need:

Step 1: Create a Zapier account if you don't have one (free tier works for testing)
Step 2: Connect ApproveThis and BrainCert as your apps
Step 3: Pick your trigger ("When X happens in BrainCert/ApproveThis...")
Step 4: Choose your action ("Then do Y in ApproveThis/BrainCert...")
Step 5: Test with real data (protip: use your CEO's test submission first)

Key configuration tip: Use ApproveThis' calculated fields to pass BrainCert data like course costs or completion percentages into your approval logic. No more manual number crunching.

Why Your Team Will Actually Use This

Most workflow tools die because they require behavior changes. This combo works because:

For Approvers

They can approve/reject directly from email. No new logins. No "I forgot my password" BS. Even works for external partners who shouldn't have full system access.

For Admins

ApproveThis' vacation delegation means no approval bottlenecks when managers are OOO. Combined with BrainCert's auto-enrollment? Training launches stay on schedule.

For Finance

Real-time tracking in ApproveThis shows exactly where every training dollar gets stuck. Combine with BrainCert's reporting? Suddenly you've got actual visibility.

The Nuts and Bolts That Matter

Let's geek out on the technical sweet spots:

Conditional Routing: Route BrainCert course approvals based on department, cost center, or compliance risk level. Marketing's $10K leadership program goes to the CMO. Manufacturing's safety cert goes to the plant manager.

Audit Trails: Every approval decision in ApproveThis timestamps who approved what - crucial for regulated industries using BrainCert for compliance training.

Bulk Actions: ApproveThis handles mass approvals for BrainCert initiatives like annual certification renewals. Select 200 requests → Approve all → Zapier updates BrainCert en masse.

When to Use This vs. Doing Nothing

This integration isn't for every company. It makes sense if:

✓ You manage multiple approval layers (department + legal + finance)
✓ Training budgets regularly get contentious
✓ External partners need limited system access
✓ Compliance requirements demand airtight paper trails

If you're just doing occasional simple approvals? Maybe overkill. But if training ops are becoming a time sink? This combo acts like an organizational defibrillator.

Getting Started Without the Sales Pitch

Here's your move:

1. Grab an ApproveThis trial (no CC required)
2. Check if you're already using BrainCert
3. Build one simple Zap - maybe course completion → compliance approval
4. Show the time saved to your manager

No need to boil the ocean. Start with one high-friction approval process. Prove the value. Then expand. We'll be here when you're ready to automate the rest.