ApproveThis manages your Regiondo Integration approvals.

When Booking Systems Meet Approval Muscle

Let’s get real: if you’re managing tours, activities, or event bookings, your team’s probably drowning in spreadsheets, Slack pings, and "Hey, did you approve that?" emails. Regiondo handles the frontend booking magic, but here’s the kicker – approvals still get stuck in 2010. That’s where ApproveThis comes in. Connect them via Zapier, and you’ve got a system where bookings trigger automatic approval chains that actually work the way your business does.

Think about last-minute group bookings needing manager sign-off. Or VIP ticket upgrades stuck because your finance lead’s on vacation. We’re fixing that. No more missed deadlines or angry customers because someone forgot to click “approve.”

Why This Combo Works (When Others Don’t)

Most approval tools force your team to learn new software. ApproveThis doesn’t. Approvers get everything in email – one click, done. Even your 65-year-old museum director who still prints PDFs can handle it. Plus, since approvers don’t need Regiondo logins, you can loop in external vendors or corporate clients without buying extra seats.

Here’s the technical sweet spot: Regiondo’s API triggers via Zapier let you auto-create approval requests for exactly what needs oversight. High-value bookings? Custom private tours? Discounts over 20%? You set the rules once, then watch requests route to the right people based on dollar amounts, customer types, or inventory limits.

Real Use Cases That Actually Matter

1. Booking Approvals That Don’t Slow Down Sales

The problem: Your guides are booked solid, but sales keeps overselling sunset cruises. Operations hates them for it.

The fix: Auto-create approval requests in ApproveThis when Regiondo gets a booking exceeding 50 guests. Route to operations managers who check capacity. If approved, Regiondo confirms instantly. If denied, sales offers alternative dates before the customer hangs up.

Who needs this: Boat tour companies, escape rooms, anyone with limited daily slots. Stops double-booking nightmares.

2. VIP Customer Requests That Actually Feel VIP

The problem: Big-spending corporate clients want custom wine tastings. Your intern accidentally approves a request that loses money.

The fix: Any Regiondo booking tagged “Corporate” or over $5k triggers a 3-step approval: sales director → head chef → CFO. ApproveThis calculates margins in real-time using their menu cost database. Everyone approves via email in under 10 minutes.

Who needs this: Event venues, luxury travel planners. Makes high-touch clients feel prioritized without profit leaks.

3. Emergency Ticket Changes That Don’t Cause Chaos

The problem: Weather cancels your haunted forest walk. Staff manually refunds 200 tickets… and misses 12 customers who blast you on TripAdvisor.

The fix: When Regiondo tickets get marked “Canceled,” ApproveThis auto-routes refund approvals. Managers confirm bulk amounts, then Zapier triggers refunds. Every customer gets handled, and finance gets an auto-audit trail.

Who needs this: Seasonal attractions, outdoor activity providers. Kill refund errors and keep 5-star ratings.

Setting This Up Without Losing Your Mind

If you’ve used Zapier before, this takes 15 minutes:

1. Connect Regiondo to Zapier (existing users just log in)
2. Choose triggers: New Booking, Customer Update, Ticket Status Change
3. Connect ApproveThis, map Regiondo data to approval fields (booking ID, $ amount, etc.)
4. Set approval rules: Who approves based on amount, type, or other criteria

Pro tip: Use ApproveThis’s calculated fields to auto-flag bookings that need special handling. Ex: “If group size > guide ratio, require safety manager approval.”

Teams That Win With This Integration

Operations Managers

Stop playing spreadsheet detective. Real-time dashboards show every pending booking approval color-coded by urgency. Vacation delegation means your second-in-command automatically gets requests when you’re OOO.

Finance Teams

Approval thresholds mean anything over $10k can’t get approved without CFO review. Custom reports prove compliance for auditors. No more chasing down who approved that $25k wedding booking.

Customer Support

See every approval’s status without bugging other departments. When a client calls asking “Is my private tour confirmed?”, you know exactly where it’s stuck – and who to nudge.

Common Objections (And Why They’re Wrong)

“We’re too small for this.” Cool, then why does your office manager spend 3 hours a week chasing approvals? The Zapier setup takes less time than your weekly team meeting.

“We already use [Some Basic Tool].” Great. Does it auto-create requests from Regiondo? Handle multi-step approvals with dollar thresholds? Send reminders that actually work? Didn’t think so.

Bottom Line

ApproveThis isn’t another app your team will ignore. It’s the missing layer that makes Regiondo work better by adding guardrails where you need them. No more profit-killing mistakes. No more customers slipping through cracks. Just approvals that happen fast enough to keep up with your business.

Book a 15-minute demo and we’ll show exactly how to set up your first Regiondo approval flow. Or start a free trial and connect your first Zap in under an hour. Either way, stop letting manual processes bottleneck your growth.