ApproveThis manages your BillBjorn Integration approvals.

When Approval Automation Meets Bill Processing

Let’s cut to the chase: approvals suck. They’re the traffic jam in your accounting department’s workflow. But here’s the thing – they don’t have to. When you connect ApproveThis (the approval automation heavyweight) with BillBjorn (the bill processing workhorse), you create a system where invoices get processed faster than your coffee order at 8:59 AM.

The Business Case for Not Wasting Time

We’re not here to sell you magic beans. This integration solves three concrete problems for growing companies:

• No more invoice limbo: Bills don’t get stuck waiting for that one VP who’s always “in back-to-backs”
• Zero receipt black holes: Know exactly where every document is in the approval chain

For teams using BillBjorn to automate data entry, adding ApproveThis is like giving your accounting team a turbo button. Approval thresholds auto-approve small expenses while flagging big ones. Vacation delegation means no more “Waiting on Karen’s OOO reply” delays. And because ApproveThis approvers don’t need BillBjorn licenses, you can loop in clients or department heads without racking up SaaS fees.

Real-World Use Cases That Don’t Put People to Sleep

Let’s break down how this actually works when the rubber meets the road:

Use Case 1: The Invoice Audit Trail

Picture this: Your BillBjorn exports a $25k vendor invoice to QuickBooks. Instead of Slack-pinging three managers, ApproveThis automatically:

1. Creates an approval request with amount, vendor, and GL coding
2. Routes it based on your rules (CEO approval >$20k, AP team <$5k)
3. Updates BillBjorn’s records once approved

An Atlanta construction company used this to cut equipment purchase approvals from 6 days to 8 hours. Their secret? Approval thresholds that auto-approve sub-$5k safety gear purchases while escalating crane rentals.

Use Case 2: The Paperless Close

Monthly close isn’t hell – it’s just stuck in 2003. Here’s the fix:

When ApproveThis gets a new request (say, a department’s accrued expenses), it triggers BillBjorn to:

• Upload supporting docs directly from the approval request
• Auto-match receipts to invoices
• Flag discrepancies for human review

A Chicago e-commerce brand uses this combo to process 300+ vendor payments monthly without a single “Where’s the PO?” email.

Department-Specific Wins

For Accounting Teams

Your AP staff isn’t paid to play document detective. The integration automatically:

- Routes bills based on amount/vendor history
- Applies 3-way matching through BillBjorn’s automation
- Escalates stale approvals via Slack/Teams alerts

For Operations Managers

Procurement becomes less “Can you approve this?” and more “Here’s what got approved.” Real-time dashboards in ApproveThis show pending requests, while BillBjorn handles the actual payment execution once greenlit.

For External Collaborations

Client approvals killing your agency’s vibe? Send approval requests via ApproveThis (no BillBjorn login needed for clients), then auto-import their OK into BillBjorn for payment. No more chasing “the check’s in the mail” excuses.

Setting This Up Without Losing Your Mind

Here’s the 3-step no-BS guide:

Step 1: Create a Zapier account (free tier works)
Step 2: Pick your trigger:
- BillBjorn document exported → ApproveThis request
- ApproveThis approval → BillBjorn file upload
Step 3: Map these fields:
- BillBjorn’s vendor/amount → ApproveThis request details
- ApproveThis decision + comments → BillBjorn document tags

The Fine Print That Actually Matters

A few pro tips from implementation veterans:

- Use ApproveThis’ calculated fields to auto-flag bills exceeding department budgets
- Set up approval groups in ApproveThis so BillBjorn exports only happen after consensus
- Enable vacation delegation so BillBjorn doesn’t blow up when your controller’s in Bali

Who This Isn’t For

If your idea of accounts payable is throwing paper invoices at interns, maybe start with Excel. But for teams processing 100+ bills monthly across locations/departments? This integration pays for itself in reduced fuckups alone.

Next Steps for Non-Masochists

You’ve got two options here:

1. Keep doing approvals the “We’ve always done it this way” method
2. Try ApproveThis free for 14 days, connect it to BillBjorn via Zapier, and see how much time your team actually wastes on paperwork.

Smart money’s on option two. Your accounting team will finally stop giving you that “I quit” stare every month-end.