ApproveThis manages your Collage HR Integration approvals.

Why Approval Processes Break Without Automation

Let's be real: HR teams using Collage HR already know how to manage employee data. What they don't know is why simple approvals turn into company-wide scavenger hunts. New hire equipment requests stuck in a manager's inbox. CFOs manually checking every termination payout. Department heads playing hot potato with PTO approvals.

ApproveThis fixes this by adding structured decision-making to Collage HR's employee lifecycle management. Think of it as giving your HRIS a "Yes/No" button that actually works.

How This Integration Actually Works

We connect through Zapier, not some fragile API setup that requires IT involvement. When Collage HR triggers an event (new hire created, termination processed, etc.), ApproveThis automatically:

• Routes approval requests to the right people
• Applies your business rules (thresholds, approval chains)
• Feeds decisions back into Collage HR

Key detail: Approvers only need ApproveThis access - no extra Collage HR licenses required. This matters when dealing with external payroll teams or department heads who shouldn't have full HRIS access.

Real Use Cases for Actual Businesses

1. Scaling Onboarding Without Headcount

Problem: A 200-person tech startup uses Collage HR for onboarding but needs 3 separate approvals for equipment budgets, security access, and department assignments. Emails get lost, new hires show up to empty desks.

Fix: Trigger an ApproveThis workflow when Collage HR creates a new employee record. Route $5k+ equipment requests to finance, Slack access approvals to IT, and desk assignments to office managers. All approvals complete before Day 1.

ApproveThis features used: Approval thresholds (auto-approve under $500), calculated fields (equipment cost+shipping), vacation delegation (no approval delays during vacations).

2. Audit-Proof Offboarding

Problem: A 1,200-employee retail chain terminates staff weekly. Collage HR tracks exits, but finance needs to approve final payouts, legal signs off on NDAs, and operations recovers equipment. Paper checklists get "lost."

Fix: When an employee is terminated in Collage HR, ApproveThis:

• Requires CFO approval for severance over $10k
• Sends NDAs to legal via email (they don't need Collage access)
• Triggers IT to disable accounts after all approvals

ApproveThis features used: Sequential approvals (finance before legal), real-time tracking dashboard, automatic Zapier updates back to Collage HR.

3. PTO Requests That Don't Annoy Everyone

Problem: A 450-person agency uses Collage HR for PTO tracking but needs project manager approvals to prevent 10 designers taking vacation during a launch. Managers ignore Collage emails, leading to staffing crises.

Fix: When PTO is requested in Collage HR, ApproveThis:

• Checks project timelines in your PM tool (via Zapier)
• Routes approval to the right PM based on project ID
• Auto-denies requests conflicting with milestones

ApproveThis features used: Conditional logic (project-based routing), email approvals with one-click responses, automatic denial reasons logged in Collage HR.

Setup That Takes 15 Minutes, Not 15 Days

Forget "contact our integration team." If you can use a toaster, you can connect Collage HR to ApproveThis:

1. Zapier Setup: Create a Zap with Collage HR as trigger (new employee, termination, etc.)
2. Map Fields: Pull Collage HR data (employee ID, department, etc.) into ApproveThis
3. Build Workflow: Define who approves what in ApproveThis (pro tip: use role-based groups, not individual names)
4. Test: Create a fake Collage HR entry and watch approvals flow

Common mistake: Overcomplicating workflows. Start with one process (like terminations), then expand after your team gets comfortable.

Why This Beats "Built-In" HR Approvals

Collage HR handles basic approvals. But when you need:

• Multi-department signoffs (HR + legal + finance)
• Conditional rules ("Approve if under $X, else escalate")
• External participants (contractors, clients)

...that's where ApproveThis adds muscle. Example: A manufacturing company auto-approves routine safety training but requires C-suite approval for any OSHA-related incident documented in Collage HR.

Department-Specific Wins

Finance Teams

Stop being the bottleneck on every payroll adjustment. Set approval thresholds in ApproveThis so only exceptions above $X need your eyes. All others auto-approve and sync back to Collage HR.

IT Managers

New hires get their logins after equipment budgets are approved. Connect ApproveThis to your ticketing system via Zapier so nothing gets lost in email.

Operations Leaders

Terminations automatically trigger facility access reviews. Janitorial staff get ApproveThis emails (no Collage license needed) to confirm key returns before final payouts process.

Objections We've Already Heard (and Answers)

"We already have Collage HR workflows."
Great. Add ApproveThis when you need approvals outside HR, complex routing, or audit trails that survive employee turnover.

"Our execs won't learn a new tool."
They don't have to. ApproveThis sends approvals via email with one-click buttons. Denials require a reason, which auto-logs in Collage HR.

"We're not tech-heavy."
Neither are we. If you can forward an email, you can use ApproveThis. No coding, no consultants, no "integration sprints."

How to Not Screw This Up

Do:
- Start with one high-impact process (terminations beat birthday PTO)
- Use role-based groups (e.g., "CFO" vs. "Mary Smith")
- Set escalation rules for unresponsive approvers

Don't:
- Replicate your entire employee handbook on day one
- Use individual approver emails (departments change)
- Skip the "denial reasons" field (audits will suck)

Bottom Line

Collage HR manages employee data. ApproveThis manages decisions. Together, they turn "Did anyone approve this?" from a panic-inducing question to a 5-second dashboard check.

If your HR team spends more than 10 minutes daily chasing approvals, you're hemorrhaging time. Automate the chasing, keep the human judgment.

Get started with ApproveThis (free 14-day trial) or book a 9-minute demo to see live Collage HR integrations.