ApproveThis manages your Spacebring Integration approvals.

When Bureaucracy Meets Shared Spaces

Let’s be real: managing shared workspaces, event bookings, or membership approvals shouldn’t feel like herding cats. But when you’re dealing with multiple teams, external clients, or strict budgets, things get messy fast. That’s where Spacebring and ApproveThis come in – like peanut butter and jelly for operations teams. Spacebring handles the logistics of physical spaces, while ApproveThis cuts through the red tape of approvals. Connect them via Zapier, and you’ve got a system that actually works instead of just adding more Slack pings.

What This Combo Actually Fixes

Spacebring’s great at managing bookings and memberships, but it doesn’t care who approves what. ApproveThis lives for structure – conditional approvals, delegation rules, audit trails. Together, they automate the worst parts of office politics. Think:

• No more double-booked conference rooms because someone "forgot" to check the calendar
• Instant alerts when a VIP client wants a last-minute space upgrade
• Auto-rejecting sketchy expense claims from that one guy who always orders gold-plated staplers

Real-World Use Cases That Don’t Suck

1. Membership Onboarding That Doesn’t Take a Week

Picture this: A new member signs up via Spacebring’s portal. Instead of that request getting lost in someone’s inbox, Zapier kicks off an ApproveThis workflow. The community manager gets an email approval request, clicks “yes” while waiting for their latte, and Spacebring automatically activates the membership. For coworking spaces or gyms, this means turning free trials into paying customers faster.

2. Budget-Friendly Room Bookings

Your sales team wants to book the rooftop terrace for a client event. Spacebring checks availability, ApproveThis checks two things: 1) Is there budget left this quarter? 2) Does the client’s contract allow free venue use? If both boxes are checked, the booking’s confirmed. If not, it routes to the CFO. No awkward “Who approved this?!” emails later.

3. Cleaning Up Denied Requests Automatically

When an approval gets rejected in ApproveThis (like that questionable “team-building” trip to Vegas), Zapier tells Spacebring to free up the reserved space. No manual cleanup. No phantom bookings clogging the system. Just… actual accountability.

Why This Isn’t Just Another Integration

Most app integrations just shuffle data between spreadsheets. This one actually changes how teams operate:

• External approvers don’t need Spacebring logins: Your CFO approves budget exceptions via email. Vendors confirm event specs without getting access to your whole system.
• Approval logic that adapts: Auto-approve small meeting rooms but require VP sign-off for premium spaces. Escalate requests if approvers are OOO.
• Audit trails that make sense: Every Spacebring booking shows who approved it, when, and why. No more “Mystery of the Unauthorized Yoga Session.”

Setup That Won’t Make You Hate Technology

If you can use a toaster, you can connect these tools:

1. Pick your trigger: New Spacebring booking? Membership application? Zapier catches it.
2. Build the approval logic: Set thresholds (auto-approve under $500), assign approvers, add custom fields if needed.
3. Connect the outcome: Approved? Spacebring confirms the booking. Denied? It’s scrubbed from the system.

Pro tip: Start with one workflow (like high-value bookings) before automating everything. Even IT will be impressed.

Who Actually Benefits From This

Operations Teams

Stop being the middleman between Spacebring users and approvers. Set the rules once, then let the system handle the back-and-forth. You’ll finally have time to fix that broken printer.

Finance Departments

Get visibility into space utilization costs before they blow the budget. Require approvals for premium add-ons or non-standard hours. Bonus: All approvals feed into your audit logs automatically.

Facility Managers

No more overbooked rooms or equipment. Auto-reject bookings that conflict with maintenance schedules. Get alerts for high-priority requests that need manual review.

The Hidden Perks You’ll Pretend You Expected

Beyond the obvious time savings, this combo does some heavy lifting most teams don’t see coming:

Dynamic pricing approvals: Using ApproveThis’ calculated fields, you can auto-approve discounts up to 15% for loyal members but require CEO sign-off for bigger cuts. Spacebring applies the pricing instantly once approved.

Compliance without the headache: For healthcare or financial clients with strict data policies, approvals ensure sensitive meetings happen in secure rooms. Denied requests? They can’t even see those spaces as options.

Usage analytics that matter: ApproveThis logs show which requests get rejected most often. Maybe everyone hates the second-floor meeting room? Time to renovate.

Ready to Stop Being a Human Middleware?

ApproveThis isn’t another app that “might help.” Paired with Spacebring via Zapier, it becomes the system that actually enforces your policies without the micromanagement. You set the rules once, and it runs – like a very obedient robot that never takes vacation days.

If you’re still manually approving Spacebring requests, you’re basically hand-delivering faxes. Get started with a free trial or schedule a demo to see how much time you’re currently wasting.