ApproveThis manages your Forms On Fire Integration approvals.

When Paperwork Meets Progress

Let’s be honest: approval processes are where productivity goes to die. Someone fills out a form. Then it sits. Then someone chases an approver. Then it sits some more. Meanwhile, field teams are stuck waiting to move work forward while managers drown in email threads. But what if you could turn form submissions into immediate action – without the follow-ups?

That’s where ApproveThis and Forms On Fire come in. Forms On Fire lets your team capture data in the field – photos, signatures, GPS pins, you name it. ApproveThis automates the approvals for that data. Connect them via Zapier, and you’ve got a system where a form submission triggers an approval workflow, and approvals trigger the next task. No more bottlenecks. No more “I thought you were handling that.”

What Each Tool Brings to the Table

Forms On Fire: Your Field Team’s Swiss Army Knife

Forms On Fire isn’t your grandma’s PDF form. It’s built for teams who work offsite – construction crews, healthcare providers, equipment inspectors. Need a signature? Snap a photo? Record a site condition? It handles rich data capture on mobile devices and stores everything securely. But here’s the catch: collecting data is only half the battle. Getting it approved? That’s where things usually fall apart.

ApproveThis: The Approval Antihero

ApproveThis cuts through the red tape. It automates approval routing based on your rules. Think: “Expenses over $5k go to the CFO, under $5k go to department heads” or “All safety incident reports need sign-off from both the site manager and legal.” Approvers can greenlight requests right from their inbox, and you get a real-time dashboard to track what’s stuck. Bonus: Approvers don’t need a Forms On Fire license. Perfect for involving clients or external partners.

Why This Combo Works

Most companies use Forms On Fire to gather data but handle approvals manually. That means:

• Field crews finish inspections but can’t proceed until someone in the office reviews them
• Sales teams submit client contracts but wait days for legal to OK them

When you connect Forms On Fire to ApproveThis via Zapier, you’re basically adding a decision-making engine to your forms. Now, every form submission can:

• Auto-route to the right approvers based on what’s in the form
• Set deadlines and escalate if someone’s dragging their feet
• Update other systems (CRMs, project tools) once approved

Real Use Cases (No Fluff)

1. Instant Approvals for Field Reports

How it works: A technician submits a repair form in Forms On Fire → Zapier sends it to ApproveThis → ApproveThis routes it based on repair cost (e.g., under $1k auto-approves, over $1k goes to the maintenance manager).

Who needs this:

HVAC companies: Techs finish a service call, submit the form with photos of the work. ApproveThis either auto-approves minor repairs or routes bigger issues to managers. Invoices go out same-day instead of waiting for office review.

Construction firms: Site supervisors submit daily safety checklists. ApproveThis requires the foreman and safety officer to approve before work resumes. If either is out, vacation delegation shifts the task.

2. Task Creation After Approval

How it works: A marketing lead approves a vendor contract in ApproveThis → Zapier creates a task in Forms On Fire for the procurement team to issue the PO, attaching the approved contract details.

Who needs this:

Healthcare clinics: Doctors approve patient referrals via ApproveThis. Forms On Fire automatically generates intake tasks for the referral coordinator, including patient details and insurance info.

Retail chains: Store managers approve inventory restock requests. Once OK’d, Forms On Fire creates tasks for warehouse teams to pull items, with exact quantities and delivery deadlines.

Setting This Up Without Losing Your Mind

Zapier’s the middleman here. You’ll need:

1. A Zapier account (free tier works)
2. ApproveThis and Forms On Fire accounts

Basic setup steps:

Use Case 1 (Form → Approval):

1. In Zapier, choose Forms On Fire’s “New Form Entry” as the trigger.
2. Set ApproveThis’s “Create Request” as the action.
3. Map form fields to your approval template (e.g., form’s “Total Cost” field → ApproveThis’s “Amount” field).
4. Test it: Submit a form. Watch the approval request pop up in ApproveThis.

Use Case 2 (Approval → Task):

1. In Zapier, choose ApproveThis’s “New Request” as the trigger.
2. Set Forms On Fire’s “Create Task With Form Answers” as the action.
3. Map approval details (request ID, comments) to the task description.
4. Test it: Approve a request. Check Forms On Fire for the new task.

Why Your Teams Will Love This

Operations Managers

No more chasing down approvers. Set thresholds so small purchases auto-approve, and big ones go straight to the budget holder. If someone’s OOO, tasks auto-reassign. Plus, the dashboard shows exactly where delays are happening.

Field Teams

They get faster answers. Submit a form, and the system automatically nudges the right person. If approval takes too long, escalation rules kick in. Less waiting = more jobs done.

Finance & Legal

Control without micromanaging. Set rules like “All contracts over 12 months need legal review” but let other requests flow through automatically. Approve via email without logging into another tool.

External Partners

Clients or contractors can approve requests directly from their inbox. No need to give them access to Forms On Fire – they just click “Approve” or “Deny” in the email. Fewer logins = faster responses.

The Bottom Line

ApproveThis + Forms On Fire isn’t about flashy features. It’s about eliminating the crap that slows your team down. Every form submission becomes a tracked, timed, accountable approval process. Approvers spend less time digging through emails. Field teams spend less time waiting.

If your company’s approval processes involve more than three follow-up emails or at least one “I didn’t see that request,” it’s time to automate. You’re not just streamlining approvals – you’re making sure work actually moves forward.

Ready to stop babysitting approval requests? Sign up for ApproveThis or book a demo to see how it works with Forms On Fire.