ApproveThis manages your AdviserLogic Fact Finder approvals.

When Bureaucracy Meets Automation

Let’s be real – financial advisors didn’t get into this business to chase down signatures or play email tag with compliance teams. But between client onboarding, expense tracking, and regulatory requirements, approval processes have become the necessary evil slowing everyone down.

That’s where this combo comes in clutch. ApproveThis handles the bureaucratic heavy lifting of multi-step approvals, while AdviserLogic Fact Finder maintains your golden source of client truth. Connect them through Zapier, and you’ve got an airtight system where client data updates trigger automatic reviews, and approvals automatically update records. No more version control nightmares or “I thought you signed off on this?” moments.

Why This Integration Actually Matters

Most financial firms we work with have the same story: Advisers collect client data in Fact Finder → email spreadsheets to internal teams → wait days for responses → manually update systems. It’s not just slow – it’s risky. One missed approval on a client’s expense report or income details can lead to compliance headaches or worse.

Here’s what changes when you connect the dots:

• Compliance teams sleep better: Every client data change in Fact Finder automatically requires approval based on your rules. No exceptions, no workarounds.
• Advisers stop playing secretary: New client info submitted? The system routes it to the right approvers based on department, $ thresholds, or client type. No more guessing who needs to sign off.

Bonus perk: External partners (CPAs, estate attorneys) can approve requests via email without needing Fact Finder logins. Huge for multi-party financial planning cases.

Real Workflows for Actual Financial Teams

Use Case 1: Client Onboarding That Doesn’t Suck

Picture a wealth management firm onboarding a high-net-worth client. The adviser collects 50+ data points in Fact Finder – investment goals, tax details, estate documents. Normally, this triggers a game of email ping-pong between the adviser, compliance officer, and portfolio manager.

With the integration:

1. New Fact Finder entry automatically creates an ApproveThis request
2. Compliance gets first review (flagged if client has international assets)
3. Approved? Portfolio manager receives auto-generated portfolio proposal for sign-off
4. Denied? Comments route back to adviser directly in Fact Finder

WealthGrid Advisors (name changed) cut onboarding time from 14 days to 3 using this exact flow. Their compliance lead’s exact quote: “Finally, a process that doesn’t make me the bad guy.”

Use Case 2: Expense Approvals That Don’t Require a PhD

Client expense tracking is messy. Advisers log expenses in Fact Finder → accounting verifies → compliance checks for conflicts → finally updates billing. Except someone always forgets to CC the right person.

Automated setup:

• Adviser submits $5,000 client travel expense in Fact Finder
• ApproveThis triggers parallel approvals: Accounting (validates receipt) + Compliance (checks against client agreement)
• Only when both approve does the expense get logged as billable
• Bonus: Auto-calculate expense totals using ApproveThis’ calculated fields to flag anything over budget

Pro tip: Set approval thresholds so smaller expenses (<$1k) auto-approve if they match predefined client budget categories. Save review time for the big stuff.

Setting This Up Without Losing Your Mind

Zapier’s the glue here. If you can set up an email filter, you can handle this:

1. Connect Fact Finder to Zapier: Use AdviserLogic’s Zapier connector (they’ve got solid docs)
2. Pick your trigger: Like “New Client Basic Info” or “Expense Entry Updated”
3. Map to ApproveThis: Create a new approval request with key Fact Finder data pre-filled
4. Set approval rules: Assign approvers by role (compliance@, accounting@), add conditional logic (“If expense >$10k, require CFO approval”)

Total setup time? Maybe 20 minutes if you’re picky about field mappings. Maintenance? Zero – approvals auto-route even when someone’s OOO (thanks to vacation delegation).

Who Actually Benefits Here?

Compliance Teams

No more herding cats. Get all client data changes funneled through a single approval channel with full audit trails. Set hard rules like “Any client with offshore assets requires legal review” and let the system enforce it.

Advisory Teams

Stop babysitting requests. Submit client updates in Fact Finder and forget about it. Get notified only when approvals stall or need your input. Bonus: Clients think you’re faster because you actually are.

Operations Managers

Finally quantify approval bottlenecks. Real-time dashboards show where requests get stuck. Is accounting taking 3 days on expense reviews? Now you have data to fix it.

The Nuts and Bolts You Care About

ApproveThis isn’t just a “set and forget” tool. Features financial teams actually use:

• Approval thresholds: Auto-approve small expense updates (<$1k) but require human eyes on bigger changes
• Calculated fields: Automatically flag requests where client expenses exceed income by X%
• Email approvals: Let external CPAs approve via email without creating new user accounts

And yes, it plays nice with Fact Finder’s existing schema. No need to overhaul your current data structure.

Common Objections (And Real Answers)

“We already have Fact Finder workflows.”
Cool – this isn’t about replacing them. It’s about adding an approval layer that works how financial teams actually operate. No coding, no new systems to learn.

“Our compliance process is too complex.”
Good. ApproveThis handles multi-stage, conditional approvals better than email chains or spreadsheets. Set parallel approvals for legal + accounting, add sequential reviews for high-risk clients – whatever your playbook requires.

How to Not Screw This Up

Avoid these rookie mistakes:

• Over-engineering workflows: Start with 2-3 critical approval types (new clients, expense overages). Expand later.
• Ignoring field mappings: Map Fact Finder’s “Client ID” to ApproveThis’ custom fields early. Saves reconciliation headaches.

Pro tip: Use ApproveThis’ testing mode to simulate approvals before going live. Catch routing issues before they annoy your CFO.

Bottom Line

Financial teams using ApproveThis + Fact Finder handle 3x more client updates with half the approval delays. Not because they work harder – because they stopped doing manual busywork.

Next steps:
1. Start an ApproveThis trial (takes 2 minutes)
2. Connect to Fact Finder via Zapier
3. Automate your first approval flow in under an hour

Or if you’re the skeptical type: Book a 15-minute demo. We’ll show how other financial firms cut approval times by 60%+. Your future self (and your team) will thank you.