ApproveThis manages your Bbot Integration approvals.

Why Approval Automation Matters in Hospitality

In the fast-paced world of food service and hospitality, every minute counts. Bbot revolutionized touchless ordering - but what happens after the customer clicks "submit"? Manual approval processes create bottlenecks that delay order fulfillment, frustrate guests, and tie up managers in endless email chains. This is where ApproveThis transforms operations through intelligent automation.

By connecting Bbot's real-time order data with ApproveThis' approval engine via Zapier, businesses gain:

• 90% faster approval turnaround on time-sensitive orders
• Complete audit trails for compliance without paperwork
• Automatic delegation during staff shortages

How It Works: The Technical Nuts and Bolts

The integration uses Zapier to create a two-way conversation between systems. When Bbot detects a new order (either through standard triggers or premium real-time webhooks), Zapier pushes order details to ApproveThis. Approval workflows then run based on your business rules - with decisions automatically fed back into Bbot's system.

Key Integration Points

From Bbot: Order value, special requests, customer notes, and menu items trigger approval requirements. High-value catering orders might need director approval, while substitutions could route to kitchen staff.

From ApproveThis: Approval statuses, manager comments, and timestamps sync back to Bbot - updating order tickets and customer communications automatically.

Real-World Scenarios Across Industries

1. Hotel Group Catering Management

A luxury resort chain uses Bbot for in-room dining and event orders. Their ApproveThis workflow:

1. Automatically flags orders over $2,500 for CFO review
2. Routes special dietary requests to executive chefs
3. Sends approved orders to inventory systems 58% faster

Approvers receive email notifications with one-click decisions - no need to log into Bbot.

2. Corporate Cafeteria Upselling

A food service provider installed Bbot kiosks in office buildings. Their integration:

- Requires manager approval for bulk snack orders
- Auto-approves recurring coffee purchases under $300
- Uses calculated fields to apply volume discounts during approval

This reduced accounting disputes by 73% during Q1 implementation.

3. Food Truck Inventory Control

A mobile pizza operator uses Bbot for pre-orders. Their setup:

• Custom dough calculator ties order volumes to approval thresholds
• Location managers get SMS alerts for large orders
• Auto-denies orders exceeding truck capacity

Result: 22% reduction in wasted ingredients through better planning.

Implementation Guide: 4 Steps to Live Workflows

Step 1: Create your ApproveThis account and build approval templates matching Bbot order types (catering, bulk, special diet, etc.)

Step 2: In Zapier, choose your Bbot trigger ("New Order" or "Real-Time Order" for premium users)

Step 3: Map Bbot's order fields to ApproveThis' dynamic variables (order total → approval threshold, menu items → calculated fields)

Step 4: Set up bidirectional sync - send ApproveThis decisions back to Bbot order notes for team visibility

Typical deployment takes 2-3 business days with existing Zapier accounts.

Department-Specific Benefits

Operations Teams

Shift leads at a brewery taproom reduced order approval time from 47 minutes to 38 seconds using location-based approval groups. Vacation delegation ensured coverage during peak summer months.

Finance Controllers

A casino finance team automated 84% of F&B comp approvals using monetary thresholds. High-roller requests still go to VIP hosts, but standard comps now auto-approve using historical spend data.

Kitchen Staff

Chefs at a farm-to-table restaurant receive Bbot special requests via ApproveThis with ingredient availability checks. They can reject substitutions before orders reach waitstaff.

Advanced Features That Make the Difference

While basic approval routing helps, ApproveThis' deeper capabilities unlock true transformation:

Calculated Fields: Automatically adjust approval requirements based on:
- Time of day (happy hour vs. dinner)
- Customer loyalty tier
- Inventory levels pulled from your POS

Conditional Escalation: Bbot orders stuck in "pending" automatically route up the chain after defined periods.

Compliance Mode: Full audit trails meet health department requirements for special meal accommodations.

Why This Beats Manual Processes

A regional pizza chain tested both approaches:

Manual: 22% order errors, 15 min avg. approval time, $18K monthly loss from unapproved discounts

Automated: 98% accuracy, 47 sec approvals, complete discount control

Their GM noted: "We reclaimed 31 hours/week for managers - they actually coach staff now instead of chasing approvals."

Getting Started

Ready to transform your order workflows?

1. Sign up for ApproveThis (14-day trial)
2. Connect your Bbot account via Zapier
3. Clone pre-built templates for common hospitality scenarios

For complex environments, request a custom demo showing your specific use case handled at scale.

Final Considerations

While setup is straightforward, success depends on:

- Clearly defining approval thresholds per order type
- Training staff on new exception processes
- Monitoring analytics for continuous optimization

Companies using both platforms report 6-9 month ROI from reduced waste, faster turn times, and improved compliance.