ApproveThis manages your CrewDriver Integration approvals.

Why Approval Workflows Matter in Workforce Management

In industries like healthcare, retail, and logistics, staffing decisions directly impact operational efficiency. A single delayed approval for a new hire or shift change can lead to understaffed teams, missed deadlines, and frustrated employees. Traditional approval processes—buried in emails or spreadsheets—often lack visibility and accountability. This is where combining ApproveThis’ approval automation with CrewDriver’s shift management creates a competitive advantage.

What Each Platform Brings to the Table

ApproveThis: Decision Automation Engine

ApproveThis eliminates approval bottlenecks through customizable workflows. Features like conditional routing (e.g., escalating high-cost contractor requests to finance) and email-based approvals keep processes moving without requiring approvers to log into yet another system. The ability to set approval thresholds automates routine decisions, freeing managers to focus on exceptions.

CrewDriver: Shift Fulfillment Simplified

CrewDriver acts as a real-time staffing coordinator. When positions open due to call-offs or demand spikes, it identifies available workers and tracks responses. However, many organizations need oversight—approvals for overtime pay, contractor onboarding, or specialty role assignments—which is where manual processes often creep back in.

The Strategic Fit: Where Automation Meets Oversight

Integrating ApproveThis with CrewDriver via Zapier creates closed-loop processes. For example:

• Prevent Budget Overruns: Auto-route high-cost shift requests to department heads before CrewDriver posts the position.
• Compliance Safeguards: Ensure certifications or background checks are validated before approving a worker’s shift assignment.

Approvers interact via email or ApproveThis’ dashboard without needing a CrewDriver license—critical when external vendors or senior executives are involved.

Real-World Use Cases: Beyond Theory

1. Healthcare Staffing: Managing Emergency Shift Requests

A hospital uses CrewDriver to fill last-minute nursing shifts. Their Zapier integration triggers an ApproveThis workflow whenever a shift requires overtime pay. The request routes to the nursing director for approval, then automatically updates CrewDriver to post the shift only if approved. Approval thresholds auto-approve shifts under $500, while anything higher requires manual review.

Result: Reduced overtime costs by 23% in Q1 by preventing unapproved premium shifts.

2. Retail Chain: Seasonal Hiring at Scale

A national retailer uses CrewDriver to manage holiday temp hiring. Each applicant response triggers an ApproveThis request for background check verification. HR approves compliant candidates, and ApprovedThis automatically creates their CrewDriver contractor profile using calculated fields to set pay rates based on role and location.

Result: Cut seasonal onboarding from 5 days to 8 hours.

3. Logistics: Contractor Compliance

A 3PL provider requires approvals for any driver assigned to hazardous material shipments. CrewDriver position updates trigger ApproveThis workflows that verify certifications and route requests to safety officers. Real-time dashboards show pending approvals, preventing shipment delays.

Technical Setup: Simpler Than You Think

Configuring the integration takes under 20 minutes:

1. In Zapier, create a new Zap with CrewDriver as the trigger app (e.g., “New Position Created”).
2. Select the ApproveThis action (“Create Request”) and map CrewDriver data (e.g., shift cost, role type) to approval request fields.
3. Set up conditional logic in ApproveThis (e.g., “Route requests over $1k to CFO”).

Test with a sample CrewDriver position to ensure approvals route correctly. ApproveThis’ vacation delegation ensures coverage if an approver is out.

Department-Specific Benefits

Operations Teams

Real-time visibility into staffing approvals prevents last-minute scrambles. If a warehouse manager requests 10 extra weekend workers, ops leads can track approval status directly in ApproveThis or via email.

Finance Teams

Budget controls are enforced proactively. By setting approval thresholds in ApproveThis, finance ensures CrewDriver shifts exceeding department budgets get escalated before being posted.

HR Teams

Automated contractor onboarding reduces compliance risks. When a worker is approved in ApproveThis, their CrewDriver profile auto-populates with agreed rates and qualifications pulled from calculated fields.

Why This Integration Outperforms Custom Builds

Many companies try to hack together approval systems within their HRIS or workforce tools. This leads to:

• Approval logic buried in complex spreadsheets
• No audit trail for compliance reviews
• Manual data entry between systems

ApproveThis and CrewDriver solve this through Zapier’s two-way sync. For instance, when a CrewDriver worker declines a shift, ApproveThis can auto-notify managers to initiate backup staffing approvals.

Getting Started

To implement this integration:

1. Sign up for ApproveThis (14-day free trial)
2. Connect CrewDriver via Zapier using pre-built templates
3. Map your first workflow (e.g., position approvals)

For complex scenarios like multi-region approvals, request a demo to design conditional workflows that match your operational structure.

The Bottom Line

Combining ApproveThis with CrewDriver isn’t about replacing human judgment—it’s about eliminating the friction around it. By automating the process of approvals (not the decisions), organizations maintain control while accelerating response times. Whether managing a 24/7 call center or seasonal retail spikes, this integration ensures the right people are involved at the right time—without email chains or missed SLAs.

Next Step: Launch your free trial or schedule a custom demo to map your CrewDriver workflows.