
ApproveThis manages your DialZara Integration approvals.
April 17, 2025
Integration Category: Ai Tools
When Your AI Receptionist Needs Adult Supervision
Let’s get real: DialZara’s AI phone system is slick. It answers calls, handles basic queries, and never takes a lunch break. But here’s the problem – not every call should get auto-approved. What happens when a client asks for a 50% discount? Or when a vendor demands payment terms that’ll make your CFO twitch? That’s where throwing ApproveThis into the mix becomes your secret weapon.
Why This Combo Works Like Whiskey and Ice
DialZara handles the front lines. ApproveThis handles the guardrails. Together, they make sure:
- Urgent requests don’t die in someone’s inbox
- Big decisions get human oversight before things go sideways
- External partners can approve stuff without you buying them software seats
For the Skeptics in the Back
“But we already use [insert legacy approval tool here]!” Cool. Does it let your sales team escalate discount requests while they’re still on the call with the client? Can your warehouse manager approve emergency supplier orders from their flip phone? Didn’t think so.
Real-World Uses That Don’t Suck
1. Customer Service That Doesn’t Make People Rage-Tweet
Problem: DialZara’s AI promises 24/7 support, but your reps keep finding out about refund requests three days later.
Fix: Auto-create approval requests for any call where:
- Refund asks exceed $500
- Clients mention “legal action” or “Better Business Bureau”
- Service upgrades require manager sign-off
Who Cares: Retail chains, SaaS companies, anyone with SLAs. Example: A Midwest HVAC company cut callback times by 62% by auto-escalating emergency service requests during nights/weekends.
2. Procurement That Doesn’t Require a Blood Sacrifice
Problem: Your DialZara system takes messages from suppliers… which then rot in someone’s Outlook folder.
Fix: When vendors call about:
- Rush orders
- Price increases
- Contract renewals
…Zapier fires approval workflows to the right department heads. Bonus: ApproveThis’s calculated fields auto-flag requests that blow the budget.
3. Sales Teams That Don’t Go Rogue
Problem: Your AI answers sales calls at 2 AM, but your discount approval process moves at DMV speed.
Fix: Any call where:
- Deals exceed $10K
- Custom pricing gets discussed
- Competitors’ names come up
…triggers immediate ApproveThis workflows. Sales directors get SMS + email alerts. Approve from the golf course if you want – we don’t judge.
How This Saves Actual Money (Not Just “Time”)
We’ll skip the fluffy “efficiency gains” talk. Here’s what clients actually report:
- A logistics company reduced expedited shipping errors by 44% by requiring real-time manager approvals during after-hours calls
- A healthcare provider cut compliance risks by auto-escalating patient data requests via ApproveThis’s conditional logic
- An e-commerce firm stopped $217K in sketchy refunds last quarter using approval thresholds
Setting This Up Without Losing Your Mind
Step 1: Create a Zapier account (free tier works)
Step 2: Connect DialZara → ApproveThis (takes 4 minutes)
Step 3: Build your “If this happens in DialZara, then do this in ApproveThis” rules
Pro Tips From People Who Didn’t Read the Manual
- Use ApproveThis’s vacation delegation so approvals don’t stall when Karen from accounting is in Bali
- Set up approval groups for cross-department decisions (sales + legal + finance, anyone?)
- Enable email approvals for execs who still think Slack is a type of shoes
Why Your Team Won’t Hate This
For Customer Service: Less “I never approved that!” drama
For Finance: Real-time budget control without playing spreadsheet detective
For IT: Fewer “urgent” access requests because approvals auto-route
For Sales: Faster deal closes without breaking approval policies
The Elephant in the Room: Yes, It Works With Your Other Crap
Already using Salesforce/Monday.com/Zendesk? Cool. ApproveThis sits on top like that one manager who actually helps instead of micromanaging. Example workflows:
- DialZara call → ApproveThis → auto-update Salesforce deal records
- ServiceNow ticket → ApproveThis → DialZara callback confirmation
When to Ignore This Entire Article
Don’t bother integrating if:
- You enjoy playing phone tag with approvers
- Your idea of “workflow” is Post-It notes on monitors
- You think “real-time tracking” means yelling across the office
Try This Tomorrow (Seriously)
Pick one approval process that currently sucks. Maybe it’s:
- Client discount requests
- Vendor purchase orders
- IT access approvals
Hook up DialZara → ApproveThis via Zapier. Time yourself – if setup takes more than 15 minutes, we’ll buy you coffee.
Bottom Line: Approval Processes Shouldn’t Feel Like Doing Taxes
ApproveThis + DialZara won’t make you love compliance. But it turns approval workflows from soul-crushing bottlenecks into something that just… works. Like a decent WiFi connection.
Next steps:
- Grab a free ApproveThis trial (takes 2 minutes)
- Check DialZara’s call analytics (if you’re into that)
- Forward this article to whoever’s still manually routing approval emails
Integrate with DialZara Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for DialZara
Suggested workflows (and their Zapier components) for DialZara
Create approval requests for new DialZara calls
Reduce the time spent manually tracking call approvals with this automation. When DialZara answers a new call, this integration automatically creates a new approval request in ApproveThis, ensuring that every call is vetted and acted upon swiftly. *Note: Ensure that the approval request form aligns with the call data structure for optimal results.*
Zapier Components

Trigger
New DialZara Call
Triggers when a new call is answered by AI.
Action
Create Request
Creates a new request, probably with input from previous steps.
Track call responses after approval outcomes
Streamline decision-making post-approval by initiating DialZara calls. Once an approval request in ApproveThis is resolved, this automation checks how calls were managed, ensuring every decision aligns with company objectives. *Note: Consider reviewing the call logs for comprehensive analysis.*
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
New DialZara Call
Triggers when a new call is answered by AI.
Initiate approval workflows for new requests
Quickly start new approval processes for all types of requests. When a new request workflow is initiated in ApproveThis, an immediate new approval request is created, maintaining seamless workflow and task continuity. *Note: Ensure all approvers are set and informed for efficient workflow progression.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.
Action
Create Request
Creates a new request, probably with input from previous steps.
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