ApproveThis manages your FlowMojo Integration approvals.

When Approval Automation Meets Process Execution

Modern businesses face a critical challenge: moving fast without breaking things. FlowMojo excels at orchestrating repeatable processes, while ApproveThis ensures decisions happen quickly with accountability. Together through Zapier, these platforms create a closed-loop system where approvals trigger actions and completed workflows automatically demand review. Marketing teams get campaigns live faster. Operations teams ship products without bottlenecks. Finance maintains control without manual oversight. Let’s explore how this integration solves real problems.

Core Strengths Combined

FlowMojo structures complex processes into executable steps – think employee onboarding, client project kickoffs, or inventory replenishment. But processes often stall waiting for human decisions. ApproveThis removes that friction with:

• Role-based approval chains (no more "Who needs to sign off on this?")
• Automatic delegation during vacations
• Real-time audit trails showing who approved what and when

When connected via Zapier, completed FlowMojo instances can demand immediate review in ApproveThis, while finalized approvals trigger new FlowMojo workflows. This handshake eliminates status meetings and follow-up emails.

Use Cases That Move the Needle

1. Campaign Launch Accelerator (Marketing Teams)

A media agency uses FlowMojo to manage campaign setup – ad creative upload, targeting parameters, budget allocation. The final step triggers an ApproveThis request via Zapier, notifying the client’s marketing director and legal team. Approvers click “Approve” directly from email, avoiding logins to FlowMojo. Once approved, FlowMojo automatically activates the campaign.

Why it works: Clients only engage at decision points, reducing tool fatigue. Calculated fields in ApproveThis auto-flag budgets exceeding $50K for CFO review.

2. Procurement Without Papercuts (Operations)

A manufacturing company runs vendor onboarding through FlowMojo: collect certifications, validate insurance, schedule facility audits. Upon completion, ApproveThis sends a consolidated approval packet to procurement and legal. Sequential approvals ensure legal signs off before procurement finalizes contracts. Denied requests auto-trigger a FlowMojo "Re-Engagement" process with vendor feedback.

Hidden advantage: Approval thresholds automatically approve repeat orders under $10K, freeing planners to focus on strategic buys.

3. Incident Response That Doesn’t Wait (IT/Security)

FlowMojo automates breach response protocols: isolate systems, log impacted assets, preserve evidence. When critical severity is detected, ApproveThis immediately pages IT leadership with escalation paths. If no response within 15 minutes (via real-time tracking), requests route to backup contacts with full context from FlowMojo.

Key feature: Approval groups ensure 24/7 coverage without exposing individual team member availability.

Department-Specific Wins

For Finance Teams

FlowMojo manages month-end close checklists, while ApproveThis handles variance approvals. When a FlowMojo instance flags a 10%+ budget overage, Zapier triggers an approval request with embedded charts. Finance leads approve adjustments directly from Outlook, with denials automatically creating Jira tickets for budget holders.

For Human Resources

Onboarding workflows in FlowMojo (equipment setup, training schedules) require manager approvals at key stages. ApproveThis sends mobile-friendly requests that integrate with ADP data. Approved requests auto-populate the next FlowMojo phase, like provisioning SaaS access.

For Client Services

Agency teams use FlowMojo to track client deliverable milestones. Completed designs or copy drafts trigger ApproveThis requests to clients. External stakeholders review and annotate directly in the approval portal without needing FlowMojo access. Approved items auto-log billable hours in QuickBooks.

Setting Up the Integration

Connect ApproveThis and FlowMojo in under 15 minutes:

1. Create a Zapier account (if new) at zapier.com
2. Choose your trigger:
   - FlowMojo "Completed Instance" → ApproveThis "Create Request"
   - ApproveThis "Request Approved" → FlowMojo "Create Instance"
3. Map critical fields:
   - Pass FlowMojo instance IDs into ApproveThis custom fields
   - Attach ApproveThis decision comments to new FlowMojo instances
4. Test with low-risk workflows before scaling

Pro tip: Use ApproveThis’ calculated fields to auto-determine approval paths based on FlowMojo data (e.g., route all high-priority IT requests to CISO).

Why This Pairing Works

FlowMojo users gain structure; ApproveThis adds agility. Together, they prevent these common failures:

Scenario: A submitted contract misses legal review because the GC was OOO.
Fix: Vacation delegation in ApproveThis auto-reassigns to deputy counsel.

Scenario: Marketing launches a campaign without final budget sign-off.
Fix: Approval thresholds in ApproveThis block FlowMojo from activating overspent campaigns.

Critical Features You’ll Actually Use

Beyond basic approvals, leverage these often-overlooked capabilities:

Conditional Routing: If a FlowMojo instance contains "High Risk" tags, ApproveThis adds compliance officers to the approval chain.

Approval SLA Tracking: Dashboards show which departments delay FlowMojo processes – crucial for quarterly reviews.

Cross-Platform Search: Find any decision by FlowMojo instance ID or ApproveThis requester name in either system.

Getting Started

Start with a high-impact, low-complexity workflow:

For FlowMojo Pros: Add ApproveThis approvals to existing processes experiencing delays. Use email-based approvals for external partners.

For ApproveThis Teams: Connect to FlowMojo for post-approval action automation – think auto-generate PO docs after budget sign-off.

Both platforms offer free trials. Visit approvethis.com and flowmojo.com to explore, or schedule a demo to see the integration live.

The Bottom Line

Approvals aren’t just gatekeepers – they’re data points. When every "Approve" in ApproveThis triggers a FlowMojo action, and every completed FlowMojo instance demands review, you create a self-documenting system. Operations accelerate because bottlenecks surface instantly. Finance maintains control without micromanaging. Clients see responsiveness, not red tape.

This isn’t about replacing human judgment. It’s about letting people decide faster, then executing those decisions without delay. That’s how you outpace competitors still using email threads and shared drives.