ApproveThis manages your FormPress Integration approvals.

Why Combine ApproveThis with FormPress?

FormPress makes it easy to collect data through forms – whether it's purchase requests, client onboarding details, or project briefs. But forms alone don’t solve the critical next step: getting timely decisions from stakeholders. That’s where ApproveThis steps in. By connecting FormPress to ApproveThis via Zapier, teams transform form submissions into structured approval processes without manual follow-ups or spreadsheet tracking. This integration bridges the gap between data collection and decision-making, ensuring nothing slips through the cracks.

Key Benefits for Teams

Marketing teams can route campaign budget requests for executive sign-off. HR departments automate employee onboarding equipment approvals. Operations managers ensure purchase orders comply with spending policies before processing. The integration works because ApproveThis adds governance to FormPress’s flexibility – without requiring approvers to log into FormPress or learn new tools. External clients or contractors can review requests via email, keeping workflows moving even when stakeholders use different systems.

How It Works: Real-World Examples

Marketing: Content Production Requests

A marketing agency uses FormPress to let clients submit content requests. When a client submits a blog post outline, Zapier triggers an approval workflow in ApproveThis. The creative director receives an email with key details: deadlines, budget, and target keywords. They approve directly from their inbox, which automatically notifies the writer via FormPress. If the director is unavailable, ApproveThis reassigns the request based on pre-set vacation rules. Calculated fields in ApproveThis flag requests exceeding the client’s monthly budget, triggering automatic escalations.

Manufacturing: Equipment Purchase Approvals

A factory supervisor submits a machinery repair form via FormPress. The integration routes it to ApproveThis, where a $10k approval threshold automatically sends it to the plant manager. Below that amount, the maintenance lead approves it instantly. ApproveThis logs every decision with timestamps, creating an audit trail for quarterly compliance reviews. Procurement teams receive approved requests directly into their ERP system through additional Zapier connections.

Consulting: Client Contract Reviews

A consulting firm embeds a FormPress form on their website for project proposals. New submissions trigger multi-step approvals in ApproveThis: first, a legal review for contract terms, then a partner-level sign-off for pricing. Conditional logic skips unnecessary steps – e.g., non-disclosure agreements only route to compliance if marked “international client.” Clients receive branded approval emails, reinforcing professionalism without needing access to internal systems.

Setting Up the Integration

Connecting FormPress and ApproveThis takes under 15 minutes:

1. Create a Zapier account (if you don’t have one)
2. Choose FormPress as the trigger app (“New Submission”)
3. Select ApproveThis as the action app (“Create Request”)
4. Map FormPress fields to ApproveThis (e.g., submission date → due date)
5. Test with a sample form entry

Pro tip: Use ApproveThis’ calculated fields to auto-set priorities. For example, set high-priority flags if a FormPress entry includes words like “urgent” or “ASAP.”

Advanced Features That Add Value

Threshold-Based Escalations

Automate decision-making tiers without manual oversight. If a FormPress expense report exceeds $5,000, ApproveThis routes it directly to the CFO. Below that amount, department heads handle approvals. This works for non-monetary thresholds too – e.g., project timelines over 3 months require CTO review.

Multi-Language Support

Global teams can configure approval emails in an approver’s preferred language. A Japanese client receives requests in Japanese, while internal German stakeholders get German notifications – all from the same FormPress submission.

Cross-Platform Visibility

Managers view pending requests from FormPress alongside other systems (e.g., CRM or accounting software) in ApproveThis’ dashboard. Drill down into any item to see the original form submission, approval history, and next steps.

Overcoming Common Workflow Hurdles

The "Who’s Responsible?" Problem

With ApproveThis’ role-based access, you define approvers by function (e.g., “Regional Manager”) rather than individuals. When someone leaves the company, reassign approvals company-wide in one click – no need to update every FormPress integration.

The "I Never Saw the Email" Excuse

ApproveThis sends reminders at configurable intervals (e.g., every 24 hours) until a decision is made. If an approver still misses deadlines, the system escalates based on your rules – no more bottlenecks.

The "We Use Too Many Tools" Dilemma

Since ApproveThis integrates with FormPress via Zapier, it slots into existing tech stacks. Approved requests can trigger actions in 5,000+ other apps – like creating Jira tickets or updating Salesforce records.

Who Benefits Most?

Finance Teams

Automate purchase order approvals with real-time budget checks. If a FormPress submission includes a cost center code, ApproveThis cross-references remaining quarterly budgets before routing.

IT Departments

Employees submit software access requests via FormPress. ApproveThis requires manager approval plus a security team checklist (e.g., 2FA enabled) before granting access.

Healthcare Administrators

Patient intake forms in FormPress trigger HIPAA-compliant approval chains. Nurses approve routine requests, while sensitive cases escalate to specialists. All decisions are logged for compliance audits.

Getting Started

Ready to eliminate approval delays? Start with a free ApproveThis trial and connect it to your existing FormPress account via Zapier. For complex workflows, schedule a demo to see conditional logic and escalation rules in action.

Final Thoughts

FormPress excels at gathering data, while ApproveThis ensures decisions happen efficiently. Together, they create closed-loop processes where every submission has a clear path to resolution. By automating the “what happens next,” teams reduce administrative work by 30-50% – letting them focus on high-impact tasks instead of chasing approvals.