ApproveThis manages your Fortnox approvals.

When Spreadsheets and Email Chains Aren’t Cutting It

Let’s be real: financial approvals suck. You’ve got invoices stuck in accounting limbo, purchase orders waiting on three different managers to hit “approve,” and that one client who still thinks faxing documents is a viable business strategy. This is where ApproveThis and Fortnox come in like a spreadsheet-smashing, workflow-automating tag team.

Fortnox handles your numbers. ApproveThis handles your decisions. Connect them through Zapier, and you’ve got a system where financial requests move faster than your CFO during tax season.

What This Combo Actually Does

Fortnox is your accounting backbone - invoices, orders, customer data. ApproveThis is the bouncer at the door of your financial decisions. Together, they make sure money moves only when the right people say “yes,” without the endless follow-up emails.

Here’s why mid-sized companies care: You’re too big for manual approvals, too lean for enterprise ERP systems. This integration keeps you compliant without the corporate bloat.

Three Ways This Integration Actually Solves Problems

1. New Customers Don’t Mean New Headaches

When sales teams onboard new clients in Fortnox, ApproveThis automatically fires off approval requests. Example: A marketing agency adds a new $50k retainer client. The system pings the account director for contract approval and accounting for credit check clearance – all before the sales team finishes their victory coffee.

ApproveThis bonus: Use approval thresholds to auto-approve smaller clients under $5k, saving time on low-risk deals.

2. Orders Become Invoices Without the Paper Chase

Here’s where manufacturers and wholesalers win: New Fortnox orders trigger approval workflows. Once approved, invoices generate automatically. No more production delays because someone forgot to approve raw material purchases.

Real talk: One distribution company cut their order-to-invoice time from 11 days to 2 using this exact setup. Their AP team stopped playing detective with paper trails.

3. Audit Trails That Don’t Require a PhD to Understand

ApproveThis tracks every decision – who approved what, when, and why. Sync that data back to Fortnox, and suddenly your annual audit feels less like an interrogation. Particularly crucial for companies dealing with multiple departments or external partners.

Setting This Up Without Losing Your Mind

Zapier does the heavy lifting. Connect ApproveThis and Fortnox in three steps:

1. Create your Zapier account (if you don’t have one)
2. Choose a trigger from Fortnox (new customer, order, etc.)
3. Set the action in ApproveThis (create approval request)

Pro tip: Start with one workflow (like invoice approvals) before scaling to more complex chains. Most teams get their first Zap live in under 20 minutes.

Who Actually Benefits From This?

Finance Teams

Controllers: Set approval thresholds so small expenses auto-approve while big ones get scrutiny. AP managers: Stop chasing approvers – the system nags them for you via email.

Operations Managers

Sync equipment purchase approvals from ApproveThis directly into Fortnox inventory tracking. Get alerts when approvals stall production timelines.

External Partners

Client needs to approve project budgets? They can do it via email without needing Fortnox access. No more “I can’t log in to the portal” excuses.

Why This Isn’t Just Another Integration

ApproveThis brings specific firepower to Fortnox users:

• Approval groups: Require consensus from the whole C-suite for big spends, or just one sign-off for routine purchases
• Vacation coverage: Auto-route approvals when approvers are OOO – no more stalled payments because someone’s on a beach

And here’s the kicker: Approvers don’t need Fortnox licenses. Perfect for companies working with external vendors or contractors who just need to say yes/no without full system access.

The Bottom Line

If your finance team spends more time herding approval cats than actual analysis, this integration cuts the crap. It’s not about flashy features – it’s about getting decisions made faster so you can get back to work.

ApproveThis isn’t trying to replace Fortnox. It’s the missing piece that makes financial workflows actually flow. No more “I thought you approved that?” moments. Just clean records and faster closes.

Next Steps (No Sales Pitch, Promise)

If stuck approvals are costing you time/money/sanity:

1. Register for ApproveThis (free trial covers basic workflows)
2. Connect to Fortnox via Zapier
3. Automate one approval process this week

Or if you’d rather see it live, book a 15-minute demo. We’ll show how other companies in your space are using it – no generic sales deck.