When Spreadsheets and Email Chains Aren’t Cutting It
Let’s be real: financial approvals suck. You’ve got invoices stuck in accounting limbo, purchase orders waiting on three different managers to hit “approve,” and that one client who still thinks faxing documents is a viable business strategy. This is where ApproveThis and Fortnox come in like a spreadsheet-smashing, workflow-automating tag team.
Fortnox handles your numbers. ApproveThis handles your decisions. Connect them through Zapier, and you’ve got a system where financial requests move faster than your CFO during tax season.
What This Combo Actually Does
Fortnox is your accounting backbone - invoices, orders, customer data. ApproveThis is the bouncer at the door of your financial decisions. Together, they make sure money moves only when the right people say “yes,” without the endless follow-up emails.
Here’s why mid-sized companies care: You’re too big for manual approvals, too lean for enterprise ERP systems. This integration keeps you compliant without the corporate bloat.
Three Ways This Integration Actually Solves Problems
1. New Customers Don’t Mean New Headaches
When sales teams onboard new clients in Fortnox, ApproveThis automatically fires off approval requests. Example: A marketing agency adds a new $50k retainer client. The system pings the account director for contract approval and accounting for credit check clearance – all before the sales team finishes their victory coffee.
ApproveThis bonus: Use approval thresholds to auto-approve smaller clients under $5k, saving time on low-risk deals.
2. Orders Become Invoices Without the Paper Chase
Here’s where manufacturers and wholesalers win: New Fortnox orders trigger approval workflows. Once approved, invoices generate automatically. No more production delays because someone forgot to approve raw material purchases.
Real talk: One distribution company cut their order-to-invoice time from 11 days to 2 using this exact setup. Their AP team stopped playing detective with paper trails.
3. Audit Trails That Don’t Require a PhD to Understand
ApproveThis tracks every decision – who approved what, when, and why. Sync that data back to Fortnox, and suddenly your annual audit feels less like an interrogation. Particularly crucial for companies dealing with multiple departments or external partners.
Setting This Up Without Losing Your Mind
Zapier does the heavy lifting. Connect ApproveThis and Fortnox in three steps:
- Create your Zapier account (if you don’t have one)
- Choose a trigger from Fortnox (new customer, order, etc.)
- Set the action in ApproveThis (create approval request)
Pro tip: Start with one workflow (like invoice approvals) before scaling to more complex chains. Most teams get their first Zap live in under 20 minutes.
Who Actually Benefits From This?
Finance Teams
Controllers: Set approval thresholds so small expenses auto-approve while big ones get scrutiny. AP managers: Stop chasing approvers – the system nags them for you via email.
Operations Managers
Sync equipment purchase approvals from ApproveThis directly into Fortnox inventory tracking. Get alerts when approvals stall production timelines.
External Partners
Client needs to approve project budgets? They can do it via email without needing Fortnox access. No more “I can’t log in to the portal” excuses.
Why This Isn’t Just Another Integration
ApproveThis brings specific firepower to Fortnox users:
- Approval groups: Require consensus from the whole C-suite for big spends, or just one sign-off for routine purchases
- Vacation coverage: Auto-route approvals when approvers are OOO – no more stalled payments because someone’s on a beach
And here’s the kicker: Approvers don’t need Fortnox licenses. Perfect for companies working with external vendors or contractors who just need to say yes/no without full system access.
The Bottom Line
If your finance team spends more time herding approval cats than actual analysis, this integration cuts the crap. It’s not about flashy features – it’s about getting decisions made faster so you can get back to work.
ApproveThis isn’t trying to replace Fortnox. It’s the missing piece that makes financial workflows actually flow. No more “I thought you approved that?” moments. Just clean records and faster closes.
Next Steps (No Sales Pitch, Promise)
If stuck approvals are costing you time/money/sanity:
1. Register for ApproveThis (free trial covers basic workflows)
2. Connect to Fortnox via Zapier
3. Automate one approval process this week
Or if you’d rather see it live, book a 15-minute demo. We’ll show how other companies in your space are using it – no generic sales deck.
More Accounting integrations you might like
-
Wave
Published: March 10, 2025Wave's invoicing and accounting software is completely free, and has no usage limits or restrictions. Optional Payment Processing and Payroll services are fully integrated to create a seamless platform for your business finances.
-
Jurny
Published: March 10, 2025Jurny is a One-Stop Property Management solution to take your short term rental operation to the next level. Every solution you need all-in-one place.
-
Codat
Published: March 10, 2025Codat provides business data APIs for SMB lending and embedded accounting automation.
You'll ❤️ these other ApproveThis integrations
-
ProdPad
Published: March 10, 2025ProdPad is a tool that helps you achieve better products through better product management.
-
Seamless.AI
Published: March 10, 2025Seamless.AI is a real-time B2B Sales search engine to find leads using the power of AI.
-
Expiration Reminder
Published: March 10, 2025Expiration Reminder automatically tracks expiration dates and renewals for employee certifications, software licenses, contracts, etc.