ApproveThis manages your Gestioo Integration approvals.

When Workshop Management Meets Approval Automation

Let’s cut to the chase: maintenance teams using Gestioo already know how to keep equipment running. What they don’t need? Chasing down signatures for repair approvals or waiting days to escalate a critical work order. That’s where ApproveThis comes in – not as another tool to manage, but as the decision-making backbone that plugs directly into your Gestioo workflows via Zapier. We’re talking about turning “Hey, can someone approve this?” into “The system already handled it.”

The Nuts and Bolts of the Integration

Here’s why this combo works: Gestioo handles the what (equipment data, work orders, maintenance history), while ApproveThis owns the who and when (approval chains, escalation rules, audit trails). Together via Zapier, they automate the “Should we fix this, and who pays for it?” conversations that slow down shops.

Key benefit you can’t ignore: Approvers only need access to ApproveThis – no extra Gestioo licenses required. That means your external vendors can approve invoices or repair plans without getting lost in your maintenance software. Less friction, faster sign-offs.

Real-World Use Cases That Actually Matter

1. New Work Order? Auto-Trigger Approval Chains

Picture a manufacturing plant where machine repair requests hit Gestioo daily. Every new “Broken Conveyor Belt” work order in Gestioo automatically kicks off an ApproveThis workflow:

• First-line supervisor gets immediate email/Slack approval request
• If repair exceeds $5K, auto-escalates to plant manager
• Upon approval, Gestioo automatically receives green light to schedule crew

Why it works: Maintenance teams cut approval delays from 2 days to 2 hours. Finance gets automatic thresholds to prevent budget overruns. And nobody’s printing PDF forms to get signatures.

2. Status Changes That Actually Do Something

When a Gestioo order status flips to “Waiting on Client Approval,” ApproveThis jumps in:

• Auto-generates approval request with repair details and cost estimates
• Routes to client’s project manager via email (no Gestioo login needed)
• Approval automatically updates Gestioo status to “Approved - Proceed”

Cold hard truth: Facilities management companies using this combo report 40% faster client turnaround on major repairs. Because chasing people through 12 emails isn’t billable work.

3. Close the Loop on Completed Approvals

Here’s where most shops drop the ball: approved work orders get lost between systems. Not here. When ApproveThis marks a request approved:

Example: HVAC service company approves a $15K compressor replacement. Approval in ApproveThis automatically triggers Gestioo to:

• Update work order status
• Notify the procurement team to order parts
• Add approval documentation to the client’s Gestioo history

Translation: Zero manual data entry. Zero “Wait, was this approved?” calls two weeks later.

Setup That Doesn’t Require a Ph.D.

If you can make toast, you can connect these systems. Here’s the 3-step process:

1. Create a Zapier account (free tier works)
2. Choose your trigger in Gestioo (new work order, status change, etc.)
3. Set ApproveThis as the action – map key fields like cost center or approval type

Pro tip: Use ApproveThis’ calculated fields to auto-determine approval paths. Example: If Gestioo work order category is “Safety Critical,” route directly to plant director regardless of cost.

Who Actually Benefits From This?

Maintenance Managers

Stop playing approval operator. Set thresholds so routine repairs auto-approve, while major jobs escalate silently. Vacation delegation means your team leads aren’t approval roadblocks when someone’s out.

Finance Teams

Real-time visibility into pending approvals without logging into Gestioo. Custom reports showing approval timelines tied directly to work orders. Budget holds applied automatically when estimates exceed limits.

External Vendors & Clients

Approve repair plans via email without Gestioo access. Get automated reminders when approvals stall. Maintain full audit trails without sharing your maintenance software logins.

Why This Isn’t Just Another Integration

Most Zapier connections just move data. This one actually decides things. ApproveThis adds judgment layers to Gestioo’s operational data:

• Auto-approve repeat repairs under $1K based on Gestioo asset history
• Require dual signatures for equipment nearing end-of-life
• Route safety-related approvals to compliance teams first

Translation: Your approval logic evolves as your equipment does. No more one-size-fits-all workflows.

The Bottom Line

If you’re using Gestioo to manage maintenance but still handling approvals through email chains or sticky notes, you’re leaving efficiency (and money) on the table. ApproveThis isn’t about adding bureaucracy – it’s about automating the decision bottlenecks that make maintenance management feel sluggish.

Next step: Register for ApproveThis, connect your Gestioo account via Zapier, and set up your first automated approval flow in less time than it takes to complete a work order manually. Or schedule a demo to see how approval thresholds and conditional routing can transform your maintenance ops.