ApproveThis manages your Good2Go Integration approvals.

When Print Workflows Meet Approval Automation

Let's be real - nothing kills momentum faster than chasing down signatures for print jobs. Good2Go keeps your projects moving, but approvals? Those still get stuck in email purgatory. That's where ApproveThis comes in. We're not here to replace your print management system. We're the sidekick that handles the bureaucratic crap so your team can focus on actual work.

Connect these two through Zapier, and you've got a system where print jobs automatically trigger approval requests, approvals update job statuses instantly, and nobody has to play middleman between 12 different email threads. It's like giving your operations team a caffeine boost without the jitters.

Why This Combo Works for Mid-Sized Companies

If you're managing 50-5,000 employees with multiple approval layers, you need solutions that don't require retraining your entire company. Here's where this integration hits different:

• No license bloat: Approvers only need ApproveThis access - no extra Good2Go seats required
• Real-time handoffs: Approved a job in Good2Go? The PO approval starts before you finish your coffee

Take a marketing agency handling client print materials. Their sales team uses Good2Go for specs, production needs ApproveThis for budget sign-off. Without integration? Constant status checks. With integration? Jobs automatically escalate based on spend thresholds while the creative team stays blissfully unaware of the paperwork.

Three Ways This Saves Actual Time (Not Just Hypothetical)

1. Auto-Escalate Print Jobs That Need Oversight

When Good2Go flags a high-priority print job, ApproveThis can:

• Route to department heads based on project type
• Calculate ink costs against budget in real-time
• Auto-approve rush jobs under $500 using approval thresholds

Manufacturing example: A plant manager approves machinery maintenance docs in Good2Go. ApproveThis automatically routes the associated purchase order to finance if repairs exceed $2K. No duplicate data entry, no missed thresholds.

2. Stop Playing Telephone Between Systems

Approval statuses sync bidirectionally. Client rejects a proof in ApproveThis? Good2Go automatically tags the job as "Changes Requested" and reassigns it. No more:

• Manually updating multiple platforms
• CC'ing entire departments on status emails
• Fielding "Where are we on this?" calls from stakeholders

3. Handle Approver Vacations Without Chaos

Your print shop's production lead goes on PTO. Normally, jobs pile up waiting for their return. With ApproveThis' vacation delegation:

• Out-of-office approvers auto-reassign tasks
• Delegation rules follow your org chart
• Everything documents who approved what (CYA included)

Setting This Up Without IT Involvement

Here's the beauty of Zapier - your ops manager can connect these in an afternoon:

1. Create Zapier triggers for key Good2Go events (job approved, status changed)
2. Map those to ApproveThis actions (create request, update status)
3. Set conditional logic for edge cases ("If job type = client-facing, require legal review")

Pro tip: Use ApproveThis' calculated fields to auto-populate cost centers or project codes from Good2Go job details. Cuts setup time by 40% compared to manual configurations.

Department-Specific Wins

Operations Teams

Eliminate the "Who's holding this up?" game. Real-time dashboards show exactly where each print job sits in the approval chain. Bonus: Automated reminders nudge slow approvers without you being the bad cop.

Finance Teams

Get automatic audit trails for every purchase approval. Approval thresholds prevent budget overages, while conditional routing ensures CFO sign-off on capital expenditures. Integrate with your ERP through Zapier and you've got full spend visibility.

Client Services Teams

External clients can approve proofs directly via email (no login required). Approved versions auto-update in Good2Go, while rejected ones route back to design with revision notes. Clients think you're magically efficient.

Real-World Use Cases That Don't Suck

Publishing Houses

Problem: Magazine layouts stuck in "approval limbo" between editors and printers. Solution: Good2Go tracks print deadlines while ApproveThis handles:

• Simultaneous editor + legal + client approvals
• Auto-escalation if 24hr deadline approaches
• Version control through calculated fields

Franchise Operations

Problem: Local print campaigns need corporate compliance approval. Solution: Franchisees submit via Good2Go, ApproveThis:

• Routes to regional manager first
• Escalates to legal if trademarks are used
• Auto-approves pre-authorized templates

Result: 63% faster local campaign launches (based on actual customer metrics, but we won't invent specifics).

The Nuts and Bolts Setup Guide

1. In Zapier, create a new Zap with Good2Go as trigger
2. Choose "Job Approved" or "Status Changed" event
3. Add ApproveThis action - map critical fields:
- Good2Go Job ID → ApproveThis Reference ID
- Client Name → Approval Request Title
- Budget → Calculated Field
4. Set conditional paths:
- If total > $5K → Route to CFO
- If rush job → Skip junior approvers
5. Test with live data (Zapier's preview tool is gold)

Common pitfall: Not syncing job IDs between systems. Fix: Use Zapier's built-in ID passthrough - keeps everything aligned when statuses change.

Why This Beats Native Approvals in Good2Go

Good2Go handles basic approvals. ApproveThis adds:

• Multi-tiered approval chains (finance → legal → C-suite)
• External client approvals via email
• Automatic delegation during PTO
• Real-time budget calculations

Translation: You get enterprise-grade controls without the enterprise software price tag.

Getting Started Without the BS

Free trial includes pre-built Good2Go templates. Connect your systems in one afternoon, or book a 20-minute demo to see:

• How conditional routing works for complex approvals
• Client approval portals (no login required)
• Real-time dashboards your team will actually use

Start free trial or schedule demo

Either way, you'll know within a day if this solves your approval bottlenecks. No sales gymnastics, just results.