ApproveThis manages your Google Calendar Integration approvals.

Let’s cut through the corporate jargon: approvals suck. Meetings suck worse. Combine them and you’ve got the perfect recipe for “Why did this take three weeks to schedule?” But here’s the twist – when you connect ApproveThis and Google Calendar through Zapier, you turn that chaos into something resembling adult supervision. No magic, just automation that makes your team look competent.

Why This Combo Works (When Everything Else Fails)

ApproveThis handles the “Who said yes?” part of your business. Google Calendar handles the “When are we doing this?” part. Together? They make sure decisions get made and executed without 47 back-and-forth emails. The real win? Approvers don’t need a Google Calendar license. Perfect for dragging external partners into your process without dragging them into your software budget.

Where This Actually Matters

Mid-sized companies (50-5,000 employees) get crushed by approval bottlenecks. Legal needs to vet contracts before client kickoffs. Finance needs to approve budget shifts before Q4 planning meetings. HR needs to greenlight payroll changes before… well, before people riot. Connecting approvals to your calendar means deadlines actually mean something.

Real Uses for People Who Hate Made-Up Examples

Use Case 1: No More “Surprise!” Meetings

The Problem: Your sales team books a “strategic alignment” meeting with a client. Legal hasn’t approved the NDA. Engineering hasn’t confirmed feasibility. Now you’ve got eight people in a room realizing nothing can move forward.

The Fix: Set up a Zap that creates an ApproveThis request whenever a Google Calendar event titled “Client Strategy Session” is created. Legal, engineering, and sales leads get approval requests via email. The meeting only stays on the calendar if all parties approve. No more awkward exits from Zoom calls.

Who Cares: Consulting firms, agencies, anyone whose clients expect them to have their act together.

Use Case 2: Budget Approvals That Actually Sync With Planning Cycles

The Problem: Your quarterly budget review is on the calendar. The actual budget proposal? Stuck in someone’s inbox. Now the meeting’s agenda is “Why don’t we have the numbers?”

The Fix: Create approval requests in ApproveThis whenever a “Q3 Budget Review” event is added to Google Calendar. Attach the budget PDF directly to the approval workflow. Finance gets automatic email reminders to approve/deny with one click. If denied, the calendar event automatically updates to “Rescheduled” with notes on what’s missing.

Who Cares: Finance teams, department heads, companies where “cash flow” isn’t just an abstract concept.

Use Case 3: HR That Doesn’t Ghost Employees

The Problem: New hire orientation is scheduled for Monday. Benefits team hasn’t approved the healthcare plan changes. Now you’ve got 20 new employees learning your company’s best Slack GIFs instead of actual job functions.

The Fix: Trigger an ApproveThis request whenever an “Orientation” event is created in Google Calendar. HR, IT, and department managers get sequential approvals (they can’t pass the buck). Approved? Event stays live. Denied? Event gets pushed with auto-notes about missing requirements.

Who Cares: Scaling startups, enterprises rolling out new benefits packages, companies that prefer compliance over lawsuits.

Why This Isn’t Just Another Integration

ApproveThis brings three things most approval tools miss:

• Approval Thresholds: Automatically approve small expenses/requests so your team doesn’t debate $5 Starbucks charges
• Vacation Delegation: No more “Waiting on Karen’s approval” when Karen’s hiking the Andes
• Calculated Fields: Auto-calculate budget impacts during approval so decision-makers aren’t doing math in their heads

Setup That Doesn’t Require an IT Degree

1. Open Zapier
2. Choose Google Calendar as your trigger app
3. Pick an event (new meeting, meeting update, etc.)
4. Connect ApproveThis as your action app
5. Map calendar details to approval fields (title, attendees, notes)
6. Test with a real meeting (pro tip: call it “TEST – IGNORE”)

Pro Tip for People Who Hate Micromanaging

Use ApproveThis’s approval groups for cross-functional meetings. Require consensus from marketing or sequential approvals from legal → finance → CEO. Set it once and stop herding cats.

Teams That Stop Embarrassing Themselves

Project Managers: Connect client milestone meetings to approval workflows. No more presenting unfinished work because someone skipped sign-off.

Facilities Managers: Auto-approve routine maintenance events. Escalate emergency requests when someone books a “Burst Pipe Emergency” meeting.

External Partners: Let vendors request meeting times via Google Calendar. Auto-trigger internal approvals without giving outsiders access to your systems.

The Part Where We Tell You What to Do Next

If your company has more than 50 people and fewer than 5,000, you’re either already dealing with approval nightmares or about to. The Google Calendar integration is live, it works, and it takes about 15 minutes to set up.

Register for ApproveThis, connect your calendar, and maybe – just maybe – stop having meetings about why meetings never happen on time.

Or keep doing things manually. We hear chasing down approvers is a great team-building exercise.