ApproveThis manages your Ninox Integration approvals.

Let’s be real: approvals suck. Chasing down signatures, lost emails, “I thought YOU handled it?” – it’s a mess. Especially when your data’s trapped in Ninox databases and your approval process is stuck in Slack hell. That’s where ApproveThis comes in. We’re the missing link between your Ninox workflows and actual decisions getting made.

Why This Combo Doesn’t Just Work – It Actually Solves Things

Ninox’s great at building custom apps to track...well, anything. But when a purchase request hits a certain dollar amount, or a client contract needs legal review, things stall. ApproveThis adds the “human in the loop” without the chaos: automated routing, deadlines, and a clear audit trail – all connected to your Ninox data.

Where You’ll Feel the Difference

• No more approval black holes: That procurement request in Ninox? Now it auto-triggers an approval chain in ApproveThis based on amount, department, whatever.
• Approvals update Ninox automatically: Legal signs off in ApproveThis? The Ninox record updates instantly, no manual entry.

Real-World Use Cases (Not Just Tech Demo Stuff)

1. Procurement That Doesn’t Make You Want to Scream

The Problem: Your team uses Ninox to track purchase requests. But approvals still happen over email. Finance loses track, people bypass thresholds, and month-end is a nightmare.

The Fix: New Ninox entry → Auto-create ApproveThis request. Rules like:

Example: Over $5k? Route to CFO. Under? Auto-approve. Approved? Ninox updates, order gets placed. Denied? Team lead gets notified IN Ninox.

Who Wins: Manufacturing companies, anyone with multi-layered spend approvals.

2. Client Contracts That Don’t Leak Revenue

The Problem: Sales uses Ninox to track deals, but legal reviews get buried. Clients get impatient, terms get missed, and your AE looks sloppy.

The Fix: Ninox deal reaches “Final Review” stage → ApproveThis pings legal with contract PDF + key terms. They approve/deny right from email. Outcome writes back to Ninox, AE notified automatically.

Who Wins: Agencies, consultants, anyone billing clients hourly or with custom SOWs.

3. HR Onboarding That Doesn’t Require 37 Follow-Ups

The Problem: New hire paperwork lives in Ninox, but getting IT, facilities, etc., to confirm their tasks takes forever. HR ends up playing secretary.

The Fix: Ninox new hire record created → ApproveThis sends parallel approvals to each department. IT confirms laptop setup, facilities assigns a desk, etc. All approvals collate in Ninox automatically.

Who Wins: Companies scaling rapidly, remote teams where in-person nagging isn’t an option.

Setup: Less Time Than Your Next Coffee Run

If you can use Ninox, you can do this. Here’s the gist:

1. Zapier Time: Create a Zap (that’s their term for integration).
2. Pick Your Trigger: New Ninox record? Update to a specific field? Your call.
3. Connect ApproveThis: Map Ninox fields to your approval template. Add approvers, rules, etc.
4. Test It: Make a test Ninox entry. Watch the approval flow happen. Do a victory dance.

Pro Tip: Start with ONE process (like the procurement example). Get that smooth, then expand.

Why Your Teams Will Stop Hating Approvals

Finance Team

They’ll actually enforce spending policies without being the bad guys. ApproveThis auto-routes based on rules, so no more “I didn’t know this needed CFO sign-off!”

Operations Managers

Real-time dashboards in ApproveThis show where bottlenecks are. Is legal taking 3 days on every contract? Now you have data to fix it.

External Partners

Clients can approve SOWs, vendors can confirm POs – all via email. No guest logins, no Ninox licenses needed. They click approve, it’s logged in both systems.

Features You’ll Actually Use (No Bloatware Here)

ApproveThis plays nice with Ninox out of the box, but a few things make this combo sing:

• Approval Thresholds: Auto-approve small expenses, only escalate big ones. Saves everyone time.
• Vacation Delegation: Approver OOO? Requests reroute automatically. No more “Waiting on Jane” when Jane’s on a beach.
• Calculated Fields: Auto-add markup to subcontractor costs in approval requests, enforce budget limits, etc. Makes Ninox data actionable.

The Bottom Line

If Ninox is your source of truth, ApproveThis is the enforcer making sure decisions happen in line with that truth. No more workarounds, no more blind spots.

Ready to Stop Being a Approval Middleman?

Get Started with ApproveThis (Free Trial) or Book a Demo to see the Ninox integration live. Your future self (the one not drowning in follow-up emails) will thank you.