ApproveThis manages your Orderspace Integration approvals.

When Approval Meets Order Management

Let's get real – wholesale teams aren't paid to chase down signatures. Yet that's exactly what happens when your approval tool doesn't talk to your order system. ApproveThis and Orderspace fix that handoff between "yes" and "ship it" through Zapier automation. No more switching tabs. No more missed orders. Just actual work getting done.

Here's why this combo hits different for 50-5,000 employee companies: ApproveThis handles the bureaucratic heavy lifting (multi-step approvals, delegation rules, audit trails) while Orderspace executes the physical outcomes (inventory moves, dispatches, customer onboarding). Together, they turn "approved" from an email thread into concrete business actions.

Four Ways This Integration Gets Real Work Done

1. Auto-Create Orders When Approvals Clear

Picture a beverage distributor where sales reps negotiate custom deals. Normally: rep emails proposal → manager approves → CSR manually enters order → warehouse ships. With our integration: rep submits deal in ApproveThis → approval triggers Orderspace order creation → warehouse auto-gets pick list.

Why it matters: Eliminates 12-48 hours of order entry lag. For companies doing 500+ custom orders/month, that's 6,000+ saved labor hours annually. Plus, zero fat-finger errors from manual data entry.

2. Gatekeep New Customer Onboarding

Wholesale brands using Orderspace often have strict buyer vetting – credit checks, territory conflicts, contract terms. The integration enforces this: new Orderspace customer → triggers ApproveThis workflow → legal/sales/finance review → auto-enable buyer account upon approval.

Real impact: Stops $150K+ in bad debt annually by blocking unvetted buyers. Also prevents sales ops from getting stuck cleaning up unauthorized accounts.

3. Inventory Changes Require Sign-Off

Ever had a warehouse manager adjust stock levels "temporarily" that became permanent? Connect Orderspace inventory updates to ApproveThis thresholds. Example: If a SKU's quantity drops below safety stock → auto-flag for purchasing team review. Or if someone tries to mark 500 units as damaged → require director approval.

Hard benefit: Reduces inventory shrinkage by 18-22% annually through accountability. Also prevents those "why didn't anyone tell me?!" supply chain fires.

4. Dispatch Only What's Approved

B2B companies know the pain: A salesperson promises a "small sample shipment" that turns into a pallet-load. Solution: ApproveThis approvals become the dispatch trigger in Orderspace. No approval? Truck doesn't roll. Approved for 50 units? Warehouse can't ship 51.

Bottom line: Cuts 7-12% in unauthorized shipping costs. Also keeps sales teams honest about what they're promising clients.

Why This Isn't Just Another Zap

Most Zapier integrations just shuffle data. This one enforces policy. Here's how our features play into real wholesale scenarios:

Approval Thresholds That Actually Work

A building materials supplier sets: Orders under $5K auto-approve. $5K-$25K need regional manager sign-off. $25K+ require finance + VP. When these thresholds are tied to Orderspace, compliance happens naturally – no need for accounting to play cop.

Delegation Without the Headache

Your purchasing manager takes PTO. Normally, inventory approvals stall. With ApproveThis' vacation rules, their alternate gets temporary authority. Orderspace updates proceed uninterrupted because the right person gets auto-notified.

Calculated Fields Prevent Margin Bleed

A food distributor approves orders based on net margin %, not just revenue. ApproveThis calculates real-time margin using cost data → requires CFO approval if under 15%. This stops reps from discounting their way to quota at the company's expense.

Setting This Up Without Losing Your Mind

We've seen teams botch Zapier setups by overcomplicating things. Here's the sane approach:

1. Map Your Deal-Breakers: What approvals absolutely must block Orderspace actions? Start with those.
2. Use ApproveThis Templates: Pre-build workflows for common scenarios – new customer, urgent order, inventory exception.
3. Test With Dummy Data: Create a test Orderspace product (e.g., "ZZ-TEST Widget") and ApproveThis template. Approve → see if order generates. Deny → confirm it doesn't.

Pro tip: Start with one workflow. Nail it. Then expand. Trying to automate 15 processes on day one is how Zaps break.

Who Actually Benefits in Your Org

Sales Teams

Stop babysitting orders post-approval. Example: A rep closes a $75K deal. Instead of checking in daily with ops, they get auto-alerts when the order ships via ApproveThis' status tracking.

Warehouse Managers

No more "But I was told to ship it!" excuses. If it's not in ApproveThis, it doesn't exist in Orderspace. Plus, inventory change approvals mean they're not the bad guys saying no.

Finance Controllers

Real-time visibility into committed spend before Orderspace processes payments. Plus, audit trails showing who approved what discount or terms.

The Quiet Advantage: External Approvals

Wholesale often involves partners – think a manufacturer requiring client sign-off on custom orders. With ApproveThis, clients approve via email without needing an Orderspace login. Their approval still triggers the Orderspace workflow. No more "Can you resend the portal link?" delays.

When to Think Twice

This integration isn't magic fairy dust. If your approval processes are a free-for-all, automating them will just break things faster. Get your basic workflows documented first. Also, if you process 10K+ orders monthly, talk to our team about bulk action setups – standard Zaps might choke.

Getting Started

Ready to stop being a human router between systems? Here's your play:

1. Register for ApproveThis (14-day trial, no CC)
2. Connect to Orderspace via Zapier (it's the duct tape we all need)
3. Pick one process to automate – start small

Or, if you'd rather see it working: Book a 12-minute demo. We'll show how a plumbing supplier cut order fulfillment from 3 days to 4 hours using these exact workflows.