ApproveThis manages your Paythen Integration approvals.

When Payment Flexibility Meets Approval Discipline

Let's cut to the chase - payment plans are great until someone needs approval. That's where 78% of mid-sized companies get stuck. Your finance team wants control, sales wants flexibility, and customers just want to pay how they like. Enter the ApproveThis-Paythen combo: automated approvals that keep payments moving without creating bureaucratic gridlock.

Paythen handles the customer-facing magic - flexible payments, subscriptions, one-time charges. ApproveThis runs the backstage show - routing decisions, tracking approvals, keeping audits clean. Connect them through Zapier, and you've got a system where payment exceptions don't mean process exceptions.

Why This Isn't Just Another "Integration"

Most payment tools make you choose between speed and control. This pairing gives you both. Here's what makes it stick:

• No license tax: Approvers don't need Paythen logins - huge for external partners or matrixed orgs
• Real-time math: Auto-approve plans under $5K? Escalate anything over 90 days? ApproveThis' calculated fields make it happen

Example: A SaaS company uses approval thresholds to auto-approve $2K/annual plans but route $25K enterprise deals to legal. All while Paythen handles the actual payment structuring.

Five Ways This Duo Solves Real Business Problems

1. Failed Payments That Actually Get Fixed

The Problem: Failed credit cards rotting in someone's inbox
The Fix: Auto-create approval tickets in ApproveThis when Paythen detects failures
Real Impact: A healthcare equipment vendor reduced payment recovery time from 14 days to 38 hours by routing failures to regional managers via approval groups.

2. New Customers That Don't Fall Through Cracks

The Problem: Custom payment plans needing legal/sales signoff
The Fix: Trigger ApproveThis workflows for new Paythen customers
Real Impact: An e-commerce brand eliminated $240K/yr in fraudulent plans by requiring risk team approval for all >12 month terms.

3. Post-Approval Links That Don't Require Babysitting

The Problem: Approved deals stuck in "send the invoice" limbo
The Fix: Auto-send Paythen payment links when ApproveThis gives green light
Real Impact: A commercial real estate firm cut proposal-to-cash time by 60% by embedding payment links in approval closure emails.

Where This Combo Shines Brightest

For SaaS Companies: Enforce contract reviews for annual >$50K plans while auto-approving monthly subscriptions. Use calculated fields to flag high-risk geographies.

For Equipment Leasers: Require field manager approval for custom payment timelines. Auto-send payment plan links when installations complete.

For Professional Services: Route retainers over $25K to partnership committee. Use approval groups to get consents from both client POC and internal delivery lead.

Setting It Up Without the Usual Hassle

1. Connect Paythen to Zapier
2. Pick your trigger (new customer, failed payment, etc.)
3. Map key Paythen data to ApproveThis fields
4. Set approval rules (thresholds, groups, escalation)
5. Test with a $1 test payment

Pro Tip: Use ApproveThis' vacation delegation so approvers out sick don't bottleneck plans.

What You're Really Solving Here

This isn't about chasing shiny automation. It's about fixing the hidden costs:

• Finance teams wasting hours manually cross-checking payment systems
• Sales making under-the-table payment promises that compliance hates
• Customers churning because "my payment needs approval" became "we lost your request"

Example: A manufacturing company stopped $1.2M/yr in margin leakage by requiring plant manager approval for any payment plan extending beyond product warranty periods.

The Nuts and Bolts Your Team Cares About

For CFOs: Audit trails showing who approved what payment terms and why. Real-time dashboards of pending financial commitments.

For Sales Ops: Auto-approved standard plans keep deals moving. Exceptions get routed without manual hounding.

For Customer Success: Payment links sent immediately when approvals complete. No more "I'll send that over shortly" delays.

Common Objections (And How to Shut Them Down)

"We already have approval workflows"
Cool. Do they integrate with payment systems? Can approvers act via email without login? Do they auto-reassign when someone's OOO?

"Zapier is unreliable"
Setup takes 23 minutes. Run it parallel to existing processes for a month. Let the results speak.

Getting Started Without the Sales Dance

Option 1: Grab a free trial, connect to Paythen in Zapier, and test with dummy payments.
Option 2: Book a 12-minute demo where we'll show how a logistics company cut approval delays by 83%.

Either way, keep using Paythen like normal. This just layers in the guardrails your finance team actually wants.