
ApproveThis manages your Quire Integration approvals.
April 17, 2025
Integration Category: Project Management
When Project Management Needs Adult Supervision
Let’s be real – most project management tools are great at telling you what needs to happen, but terrible at deciding who gets to say “yes.” That’s where 57% of teams lose momentum. Quire nails task organization, but when you need actual decisions – budget sign-offs, client approvals, vendor contracts – things get stuck in email threads, Slack pings, or that one manager’s vacation inbox.
ApproveThis acts like the bouncer for your Quire workflow. We don’t just automate “approve this” requests – we enforce the rules. Think conditional logic that routes $5K expenses to department heads but $50K to the CFO. Or automatic escalations when Karen from legal ghosts your contract review for three days.
The Nuts and Bolts (Without the Engineering Degree)
Connect ApproveThis to Quire via Zapier in under 10 minutes. No coding, just point-and-click logic like:
- Trigger: Task marked complete in Quire → Action: Launch approval workflow in ApproveThis
- Trigger: New project request in ApproveThis → Action: Spawn task list in Quire
Bonus perk: Approvers don’t need Quire licenses. Huge for agencies approving client deliverables or manufacturers getting supplier sign-offs. (They already have email – which is all they need to approve/reject.)
Real-World Uses That Don’t Suck
1. The “Why Was This Even Approved?” Preventer
Template: Auto-create approvals when Quire tasks update
Who Cares: Pharma compliance teams, construction project managers
Example: A clinical research team updates a trial protocol task in Quire. ApproveThis:
- Checks if change impacts budget >$15K
- Routes to both the study lead and finance if yes
- Auto-approves minor tweaks under threshold
No more “Oh, I thought that was just a typo fix” $200K overspends.
2. The Client Hand-Holding Special
Template: New Quire task → Approval request with external approvers
Who Cares: Marketing agencies, software dev shops
Scenario: Your design team finishes a homepage mockup in Quire. ApproveThis:
- Pings the client’s CMO via email (no Quire account needed)
- Shows change history vs. last approved version
- Locks further Quire tasks until signed off
Clients can’t claim “We never OK’d this!” when you have timestamped approvals.
3. The “Stop Wasting My Time” Filter
Template: Completed Quire task → Conditional approval chain
Who Cares: Procurement teams, IT departments
How it plays out: An IT ticket to upgrade department laptops gets marked done in Quire. ApproveThis:
- Checks if total spend exceeds $10K
- Auto-approves small orders via calculated fields
- Flags big purchases for VP review
Your VP only sees what actually needs their eyeballs. Revolutionary, right?
Setup That Won’t Make You Hate Technology
1. Pick Your Poison: In Zapier, choose whether Quire triggers ApproveThis actions or vice versa. Most teams start with “New Quire task → Approval request.”
2. Map the Nonsense: Drag-and-drop Quire task fields into ApproveThis request templates. Pro tip: Use calculated fields to auto-add budget totals or deadline counts.
3. Set It & Forget It: Activate the Zap. Test with a $1 mock purchase order or draft design file. Pop champagne when approvals flow correctly.
Need specifics? Here’s Quire’s API docs for nerdy details.
Why This Isn’t Just Another Integration
ApproveThis doesn’t just pass data to Quire – it adds governance. While Quire tracks what’s being done, we track who said it’s allowed. Key differentiators:
Approval Thresholds: Budget approvals that auto-greenlight under $5K but require CFO eyes above that. Quire can’t do that – it just knows the task exists.
Vacation Delegation: John from accounting is snorkeling in Bali? Requests auto-reroute to Sue without missing SLAs.
Cross-App Audits: Every approval is timestamped with the related Quire task ID. Perfect for compliance checks or client billing disputes.
Teams That Actually Benefit (Not Just Corporate Fluff)
Product Teams
Scenario: QA marks a feature “done” in Quire. ApproveThis requires lead engineer sign-off before the task can move to “deploy” stage. Prevents buggy releases that “someone else” approved.
Legal Departments
Scenario: Contract updates in Quire kick off parallel approval chains – internal counsel and client’s legal. All comments centralized, no version chaos.
Healthcare Admin
Scenario: Patient onboarding tasks require HIPAA-compliant approvals. ApproveThis logs who approved access to sensitive data, when, and why. Auditors love this.
Common Objections (And Why They’re Dumb)
“We already use Quire comments for approvals.”
Cool. Now find that client’s “LGTM” comment from six months ago in a 200-thread task. I’ll wait.
“Can’t we just build this in-house?”
Sure. Spend 3 months and $50K coding what we give you for $49/month. Your CFO’s gonna love that ROI.
Next Steps (If You Actually Like Getting Stuff Done)
1. Grab an ApproveThis trial – takes 2 minutes, no credit card needed.
2. Book a 15-minute demo to map your Quire workflows. We’ll show how to automate approvals for your ugliest process.
3. Stop CC’ing entire departments on “FYI” emails. You’re better than that.
Integrate with Quire Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Quire
Suggested workflows (and their Zapier components) for Quire
Create approval requests for completed Quire tasks
Efficiently manage completed tasks by automatically creating an approval process. When a task in Quire is marked as completed, an approval request is created in ApproveThis to ensure it meets quality standards. This automation helps maintain quality control and accountability.
Zapier Components

Trigger
Completed Task in Project
Triggers when you complete a task.
Action
Create Request
Creates a new request, probably with input from previous steps.
Add new tasks to Quire for new ApproveThis requests
Streamline your approval workflow by creating a task in Quire whenever a new request is initiated in ApproveThis. This ensures that every approval request is tracked and actioned promptly in your project management system, increasing operational efficiency.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create Task
Add a new task into a project.
Initiate approval workflows for updated Quire tasks
Ensure all task changes are aligned with project objectives by initiating an approval workflow in ApproveThis whenever a Quire task is updated. This automation provides an additional layer of review for important updates, enhancing accuracy and completion quality.
Zapier Components

Trigger
Updated Task in Project
Triggers when you update an existing task in a Quire project.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create approval requests for new Quire tasks
Automatically create an approval request for every new task added to a Quire project, enabling a structured review process in ApproveThis that supports compliance and quality assurance.
Zapier Components

Trigger
New Task in Project
Triggers when a new task is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
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