ApproveThis manages your Quire approvals.

When Project Management Needs Adult Supervision

Let’s be real – most project management tools are great at telling you what needs to happen, but terrible at deciding who gets to say “yes.” That’s where 57% of teams lose momentum. Quire nails task organization, but when you need actual decisions – budget sign-offs, client approvals, vendor contracts – things get stuck in email threads, Slack pings, or that one manager’s vacation inbox.

ApproveThis acts like the bouncer for your Quire workflow. We don’t just automate “approve this” requests – we enforce the rules. Think conditional logic that routes $5K expenses to department heads but $50K to the CFO. Or automatic escalations when Karen from legal ghosts your contract review for three days.

The Nuts and Bolts (Without the Engineering Degree)

Connect ApproveThis to Quire via Zapier in under 10 minutes. No coding, just point-and-click logic like:

• Trigger: Task marked complete in Quire → Action: Launch approval workflow in ApproveThis
• Trigger: New project request in ApproveThis → Action: Spawn task list in Quire

Bonus perk: Approvers don’t need Quire licenses. Huge for agencies approving client deliverables or manufacturers getting supplier sign-offs. (They already have email – which is all they need to approve/reject.)

Real-World Uses That Don’t Suck

1. The “Why Was This Even Approved?” Preventer

Template: Auto-create approvals when Quire tasks update
Who Cares: Pharma compliance teams, construction project managers
Example: A clinical research team updates a trial protocol task in Quire. ApproveThis:

• Checks if change impacts budget >$15K
• Routes to both the study lead and finance if yes
• Auto-approves minor tweaks under threshold

No more “Oh, I thought that was just a typo fix” $200K overspends.

2. The Client Hand-Holding Special

Template: New Quire task → Approval request with external approvers
Who Cares: Marketing agencies, software dev shops
Scenario: Your design team finishes a homepage mockup in Quire. ApproveThis:

• Pings the client’s CMO via email (no Quire account needed)
• Shows change history vs. last approved version
• Locks further Quire tasks until signed off

Clients can’t claim “We never OK’d this!” when you have timestamped approvals.

3. The “Stop Wasting My Time” Filter

Template: Completed Quire task → Conditional approval chain
Who Cares: Procurement teams, IT departments
How it plays out: An IT ticket to upgrade department laptops gets marked done in Quire. ApproveThis:

• Checks if total spend exceeds $10K
• Auto-approves small orders via calculated fields
• Flags big purchases for VP review

Your VP only sees what actually needs their eyeballs. Revolutionary, right?

Setup That Won’t Make You Hate Technology

1. Pick Your Poison: In Zapier, choose whether Quire triggers ApproveThis actions or vice versa. Most teams start with “New Quire task → Approval request.”
2. Map the Nonsense: Drag-and-drop Quire task fields into ApproveThis request templates. Pro tip: Use calculated fields to auto-add budget totals or deadline counts.
3. Set It & Forget It: Activate the Zap. Test with a $1 mock purchase order or draft design file. Pop champagne when approvals flow correctly.

Need specifics? Here’s Quire’s API docs for nerdy details.

Why This Isn’t Just Another Integration

ApproveThis doesn’t just pass data to Quire – it adds governance. While Quire tracks what’s being done, we track who said it’s allowed. Key differentiators:

Approval Thresholds: Budget approvals that auto-greenlight under $5K but require CFO eyes above that. Quire can’t do that – it just knows the task exists.
Vacation Delegation: John from accounting is snorkeling in Bali? Requests auto-reroute to Sue without missing SLAs.
Cross-App Audits: Every approval is timestamped with the related Quire task ID. Perfect for compliance checks or client billing disputes.

Teams That Actually Benefit (Not Just Corporate Fluff)

Product Teams

Scenario: QA marks a feature “done” in Quire. ApproveThis requires lead engineer sign-off before the task can move to “deploy” stage. Prevents buggy releases that “someone else” approved.

Legal Departments

Scenario: Contract updates in Quire kick off parallel approval chains – internal counsel and client’s legal. All comments centralized, no version chaos.

Healthcare Admin

Scenario: Patient onboarding tasks require HIPAA-compliant approvals. ApproveThis logs who approved access to sensitive data, when, and why. Auditors love this.

Common Objections (And Why They’re Dumb)

“We already use Quire comments for approvals.”
Cool. Now find that client’s “LGTM” comment from six months ago in a 200-thread task. I’ll wait.

“Can’t we just build this in-house?”
Sure. Spend 3 months and $50K coding what we give you for $49/month. Your CFO’s gonna love that ROI.

Next Steps (If You Actually Like Getting Stuff Done)

1. Grab an ApproveThis trial – takes 2 minutes, no credit card needed.
2. Book a 15-minute demo to map your Quire workflows. We’ll show how to automate approvals for your ugliest process.
3. Stop CC’ing entire departments on “FYI” emails. You’re better than that.