
ApproveThis manages your Recruit CRM Integration approvals.
April 17, 2025
Integration Category: Crm
Let’s be real – hiring processes are messy. Candidates get lost in email threads. Hiring managers ghost interviews. Client feedback sits unread for days. And somehow, everyone still expects you to hit quarterly hiring targets. This is where combining ApproveThis’ approval automation with Recruit CRM’s recruitment tools turns “What’s the status?” into “Offer accepted.”
Why This Combo Works Like a Swiss Army Knife
Recruit CRM handles the heavy lifting of candidate pipelines and client management. ApproveThis handles the decision-making bottlenecks. Together, they create a system where approvals happen before deadlines get missed, not after. Think of it like adding traffic lights to your recruitment free-for-all – suddenly everything moves smoother and crashes decrease.
What You’re Not Getting Elsewhere
Most ATS systems treat approvals as an afterthought. Recruit CRM tracks candidates beautifully but wasn’t built to force stakeholders to actually decide on things. That’s where we come in. ApproveThis adds:
- Automatic escalation when Karen from Finance ignores your 3rd email
- Real-time visibility into who’s holding up the process (no more guessing)
- Approval chains that work even when half your team’s on PTO
Real Scenarios Where This Actually Matters
Use Case 1: Hiring Freezes That Don’t Freeze Everything
Mid-sized tech companies (200-500 employees) get this constantly. Leadership says “pause hiring,” but there’s always that one critical role they’ll make an exception for. With our integration:
When a hiring manager updates a candidate’s stage to “Final Interview” in Recruit CRM → ApproveThis pings the CFO + CTO + CEO for approval. If 2/3 approve within 48 hours, the offer letter gets sent automatically. If not, the req stays paused. No backchannel Slack lobbying needed.
Use Case 2: Client Feedback That Actually Gets Used
Agencies (50-200 employees) waste hours weekly on clients changing requirements. Here’s the fix:
Client leaves feedback in Recruit CRM → ApproveThis routes it to the account lead + relevant department heads. They approve budget changes, timeline shifts, or push back – all tracked. Now that “urgent” client request doesn’t derail your whole week.
Use Case 3: Commission Approvals That Don’t Start Fights
Recruiting firms (100-1000 employees) live and die by accurate commissions. But disputes over who approved what deal stage? Classic. Solution:
When a deal moves to “Closed-Won” in Recruit CRM → ApproveThis requires the sales lead + finance to confirm commission splits before payout. Discrepancies get flagged early, and reps know exactly when their check’s coming.
How Different Teams Win
For HR/Recruitment Teams
Stop being the approval nag. Set up rules where:
- Offers above $X salary auto-route to department heads
- Contractor extensions need 2 VP approvals if past original scope
- Background check flags immediately notify legal via email (which they can approve/reject without logging in)
For Sales Leaders
Deal desk approvals kill momentum. Connect Recruit CRM’s deal stages to:
→ Auto-approve discounts under 10%
→ Escalate anything above to regional directors
→ Require procurement sign-off for custom SLAs
Your AE’s keep selling instead of chasing internal sign-offs.
For Operations
Audit trails made easy. Every approval in ApproveThis timestamps who approved what – crucial for SOC 2 compliance or just settling “I never agreed to that!” arguments. Plus, vacation delegation means Jane’s approvals auto-reassign when she’s hiking in Patagonia.
Setting This Up Without Losing Your Mind
If you can use a toaster, you can connect these tools. Here’s the 30-second version:
1. Create a Zapier account (free tier works)
2. Choose Recruit CRM as trigger (e.g., “Candidate Stage Changed”)
3. Pick ApproveThis as action (e.g., “Create Approval Request”)
4. Map fields (Candidate Name → Approval Title, Notes → Comments)
5. Test with a real candidate/client – watch magic happen
Pro tip: Use ApproveThis’ calculated fields to auto-flag requests needing extra eyes. Example: If candidate’s salary request exceeds budget by 15%, route to CFO automatically.
The Elephant in the Room: License Costs
Let’s address it – nobody wants to pay for another seat. With ApproveThis, external approvers (clients, vendors, execs who “don’t do tools”) can approve via email. They get a secure link, review details, click approve/reject. No account needed. Meanwhile, your team uses Recruit CRM like normal.
Why This Isn’t Just Another Integration
Most app integrations just move data. This one moves decisions. When you connect approval logic to recruitment actions, you’re not just automating steps – you’re enforcing accountability. Example metrics we’ve seen:
→ 65% faster offer letter turnaround
→ 40% fewer compliance hiccups
→ 22% less time spent in approval meetings
And because everything’s tracked in ApproveThis, you finally have data to optimize your process. Like realizing all your engineering reqs get stuck waiting for the same VP’s approval – maybe it’s time to adjust thresholds.
Bottom Line for Busy People
If your recruitment process involves more than three “Hey, did you see my email?” follow-ups weekly, this integration pays for itself in sanity preservation. It’s not about replacing human judgment – it’s about making sure that judgment happens where and when it matters.
Next steps: Grab an ApproveThis trial, connect it to Recruit CRM via Zapier, and set up one approval flow. Start small – like requiring client sign-off on candidate shortlists. Once you see how much time you save, you’ll want to automate all the things.
P.S. If you’re thinking “But our process is too unique,” we’ve heard that before. Custom approval logic is our jam. Book a demo and we’ll prove it.
Integrate with Recruit CRM Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Recruit CRM
Suggested workflows (and their Zapier components) for Recruit CRM
Add new Recruit CRM candidates for each new approval workflow initiated
Looking to automate candidate addition when an approval request starts? This integration creates a new candidate in Recruit CRM whenever a new approval workflow is initiated in ApproveThis, ensuring every step in your hiring process is seamless and efficient.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Add Candidate
Add a new Candidate.
Create approval requests when Recruit CRM candidate hiring stages are updated
Ensure all hiring stage updates are reviewed promptly by creating an approval request in ApproveThis each time a candidate's hiring stage is updated in Recruit CRM. Streamlines decision-making and keeps your team informed and aligned.
Zapier Components

Trigger
Candidate Hiring Stage Updated
Triggers when a candidate's hiring stage is updated.
Action
Create Request
Creates a new request, probably with input from previous steps.
Submit client feedback for approval with ApproveThis
Track and act on client feedback effectively by setting up an approval request in ApproveThis whenever new client feedback is received in Recruit CRM. This ensures feedback is carefully reviewed and appropriately actioned upon.
Zapier Components

Trigger
Client Feedback Received
Triggers when a client feedback is received.
Action
Create Request
Creates a new request, probably with input from previous steps.
Complete approval requests when Recruit CRM deal stages are updated
Automatically complete approval requests in ApproveThis when deal stages are updated in Recruit CRM, facilitating seamless sales operations and ensuring your processes remain fluid and approved at every step.
Zapier Components

Trigger
Deal Stage Updated
Triggers when a deal stage is updated.
Action
A Request Is Approved/Denied
Triggers when a request is approved or denied.
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