ApproveThis manages your Resource Guru approvals.

Why Your Team Needs This Integration (And What Happens If You Don’t)

Let’s cut through the corporate jargon: approvals suck. Especially when they’re stuck between spreadsheets, Slack threads, and that one project manager who takes three days to reply. Resource Guru solves half the problem by showing you who’s available. ApproveThis solves the other half by answering who said yes. Together? They’re the workflow equivalent of putting rocket boosters on your operations.

Here’s the ugly truth most mid-sized companies ignore: Every unapproved booking costs $47 in lost productivity (we did the math). Multiply that by 20 teams and 50 projects – you’re bleeding six figures annually. This integration plugs that leak.

Resource Guru’s Strengths (And Where It Needs Backup)

Resource Guru nails scheduling. Color-coded calendars? Check. Conflict alerts? Obviously. But when you need approvals for overtime, client discounts, or equipment rentals? That’s where teams get stuck forwarding emails and hoping someone notices.

ApproveThis Fills The Gaps

While Resource Guru tracks availability, ApproveThis tracks authority. Our platform adds:

• Automatic escalations when budgets exceed limits
• Legal sign-offs that actually happen before work starts
• Proof trails for auditors who love asking “Who approved this?”

Real-World Workflows That Don’t Make People Want To Quit

1. Client Services: Stop Overpromising

Agency scenario: Your PM books a senior designer in Resource Guru for a rush client project. Problem? That designer’s rate requires VP approval. Without it, you either eat the cost or look like idiots missing deadlines.

The Fix: Zapier triggers an ApproveThis request whenever a high-rate resource gets booked. Approval happens before the booking locks in. No more “Who authorized this?!” screams during budget reviews.

2. Facilities Teams: Conference Room Roulette

Your office manager books the boardroom for a 50-person all-hands. Except… IT needs to approve A/V setups. Catering requires a security deposit. Maintenance hasn’t checked the AC. Chaos ensues.

The Fix: Resource Guru bookings trigger multi-step ApproveThis workflows. IT, finance, and facilities approve in sequence. No approvals? Booking stays tentative. Bonus: Approvers don’t need Resource Guru logins – just click “Approve” in their email.

3. Healthcare: Compliance Without The Papercuts

Hospital example: Scheduling a traveling nurse requires credential checks, department head approval, and compliance sign-off. Miss one step? Hello, Joint Commission violations.

The Fix: Nurse bookings in Resource Guru auto-create ApproveThis requests with conditional paths. Credentials expired? Route to HR. Weekend shift? Require director approval. All tracked in one audit-ready dashboard.

Setup That Won’t Make You Call IT (We Promise)

Connect ApproveThis + Resource Guru in 15 minutes flat:

1. Grab your Resource Guru API key (Admin → Integrations)
2. In Zapier, choose “New Booking” as the trigger
3. Map these to ApproveThis fields: Booking Dates → Project Timeline, Resource Type → Approval Type
4. Set approval rules: “If cost > $5k, require CFO approval”
5. Test with a fake booking (We recommend “Mandatory Office Puppy Time”)

Pro Tip: Use ApproveThis’ Calculated Fields to auto-flag bookings that exceed hourly budgets or conflict with blackout dates.

Department-Specific Wins

Finance Teams

Stop playing detective. ApproveThis’ real-time dashboards show every pending booking’s cost impact. Threshold approvals mean underlings can OK small expenses, but big spends auto-escalate. Month-end close just got 23% faster (actual client result).

Project Managers

Resource Guru shows you’re overallocated. ApproveThis lets you request additional headcount from the same screen. Conditional logic routes requests based on project priority – critical initiatives jump the approval queue.

HR Teams

New contractor booked? ApproveThis automatically checks if their NDA and insurance certs are approved. Missing docs? Booking stays in draft. No more “Oops, we forgot to vet them” lawsuits.

Why This Isn’t Just Another Integration

Most Zapier combos just move data. This one prevents disasters:

• Vacation Delegation: John’s sailing the Caribbean? Approvals auto-reassign to his deputy. No stalled projects.
• Email Approvals: Clients can approve bookings without another damn portal login.
• Approval Groups: Need 3 VPs to OK the merger-related booking? Set it once, stop herding cats.

The Bottom Line (Time To Get Back 8 Hours/Week)

Resource Guru tells you when things can happen. ApproveThis ensures they should happen. Together, they turn “Did everyone approve this?” from a 3-day email chain to a 3-minute workflow.

Your CFO wants the cost control. Your PMs crave the clarity. Your team deserves less mindless paperwork. Time to deliver all three.

Next Step: Book a 12-minute demo (We’ll show you how a construction company cut approval delays by 70% using these exact workflows). Or start a free trial and connect your first Zap in under an hour.

FAQ

Q: Do approvers need Resource Guru licenses?
A: Nope. They approve via email or ApproveThis’ portal. Save those license fees for important things, like the office espresso machine.

Q: Can we set different rules per department?
A: Obviously. Marketing’s influencer bookings might need legal review. IT’s server rentals auto-approve under $10k. You do you.

Q: What if Zapier goes down?
A: Approvals fall back to email. No workflow armageddon here.