ApproveThis manages your ShowDayPro Integration approvals.

Two Tools, One Goal

Event organizers using ShowDayPro already know the drill: managing registrations, tracking attendee data, and coordinating logistics requires military precision. But when you add approval processes into the mix – budget sign-offs, VIP attendee vetting, or vendor contracts – things get messy. This is where ApproveThis becomes your backstage crew, working silently through Zapier to keep the show running.

While ShowDayPro excels at attendee management and event orchestration, it doesn't specialize in governing who approves what. ApproveThis fills this gap with surgical precision, handling multi-layer sign-offs, compliance tracking, and decision accountability. Together, they create an operational rhythm where events move forward only when the right people say "yes."

Why This Combo Works

Consider a tech conference organizer using ShowDayPro. Their sales team registers 50 VIP attendees through custom forms. Without automation, someone would manually email these registrations to department heads for approval, track responses in spreadsheets, then update ShowDayPro – a 3-hour process prone to errors.

With the integration:
1. VIP registration in ShowDayPro → auto-creates ApproveThis request
2. Finance, legal, and security teams review via email (no app logins)
3. Upon approval → attendee status updates in ShowDayPro
4. If denied → automated removal from waitlist

This isn't just faster – it creates an audit trail showing who approved each VIP pass and why. For compliance-heavy industries like healthcare or finance, this is non-negotiable.

Real-World Use Cases

1. High-Stakes Attendee Vetting

A cybersecurity conference uses ShowDayPro's custom fields to collect attendee certifications (CISSP, CISM). Their Zapier integration triggers an ApproveThis workflow that:

• Routes registrations to CTO for technical vetting
• Requires legal approval if attendee works for a competitor
• Auto-approves if registration fee exceeds $5K (using approval thresholds)

Result: 80% fewer unqualified attendees, with compliance reports ready for auditors.

2. Budget-Guarded Event Planning

A nonprofit using ShowDayPro for donor galas connects expense approvals to event timelines. When a planner creates a $20K catering request:

• ApproveThis calculates real-time budget impact via calculated fields
• If remaining budget < $10K, request escalates to CFO
• Approval → auto-updates ShowDayPro's budget tracker
• Denial → triggers ShowDayPro alerts to seek cheaper vendors

3. Cross-Company Event Coordination

Agency teams love this combo for client events. Client stakeholders get email approvals (no ShowDayPro licenses needed), while internal teams track everything in ApproveThis. Vacation delegation ensures a creative director's absence doesn't delay venue bookings.

Setting Up the Integration

Time required: 14 minutes (seriously)

Steps:

1. In Zapier, choose ShowDayPro as trigger app
2. Pick trigger event (e.g., "New Attendee")
3. Connect ApproveThis as action app
4. Map ShowDayPro fields to ApproveThis template
5. Set up approval logic (thresholds, groups)
6. Test with live data

Pro tip: Use ApproveThis' calculated fields to auto-flag registrations that exceed capacity limits or budget constraints before sending to human approvers.

Team-Specific Benefits

Event Planners

No more chasing executives for sign-offs. Set approval deadlines in ApproveThis with escalating reminders. If a venue deposit needs CEO approval by Friday at 3 PM, the system nags them so you don't have to.

Finance Teams

ApproveThis becomes your budget gatekeeper. Configure rules like "Auto-deny any catering request over $150/plate unless tagged as 'Key Sponsor Event'." ShowDayPro then reflects these decisions instantly.

External Stakeholders

Clients or vendors approve requests via email without accessing ShowDayPro. A hotel sales manager can approve revised room blocks directly from their iPhone, updating ShowDayPro in real time.

The Hidden Advantage: Decision Analytics

While ShowDayPro tracks event metrics, ApproveThis answers strategic questions:

- Which departments delay approvals most?
- How often do budget overrides occur?
- Are VIP approvals correlated with higher post-event sales?

A luxury travel company used these insights to discover that late-approving CMO attendees had 30% lower satisfaction scores. They adjusted their approval chain, resulting in happier high-value guests.

When to Consider This Integration

This combo makes sense if:

- Your events involve >3 approval stakeholders
- You manage compliance-sensitive attendees (government, healthcare)
- External vendors/clients need approval access
- Budgets are tight enough to require spend guardrails

For small teams running simple meetups, stick to manual approvals. But once you hit 5+ events/month or $50K+ budgets, automation pays for itself.

Beyond the Basics

While the Zapier integration handles core workflows, power users leverage:

Approval Thresholds: Auto-approve repeat attendees who've passed previous security checks.
Conditional Fields: Show/hide approval questions based on attendee type (e.g., "Press Pass Required" only for media registrants).
API Extensions: For enterprises, blend ApproveThis data into BI tools alongside ShowDayPro metrics.

Getting Started

ApproveThis offers a 14-day free trial (no credit card). Pair it with ShowDayPro's free tier to test workflows risk-free. For complex needs, book a demo showing:

- Custom approval chains mirroring your org structure
- Compliance reporting formats
- Real-time dashboards for C-level visibility

Bottom line: If your events live or die by timely decisions, this integration acts as both accelerator and safety net.

Next step: Start your trial or schedule a 12-minute demo showing your specific use case.