ApproveThis manages your Spotilla approvals.

Let’s cut through the corporate fluff: if your maintenance team still runs approvals through email chains or sticky notes, you’re losing money. Every hour spent chasing signatures for repair requests or equipment purchases is an hour not spent fixing actual problems. That’s where ApproveThis and Spotilla come in – like a wrench and duct tape for your broken approval processes.

When Maintenance Meets Approval Automation

Spotilla keeps the lights on (literally) by managing work orders and assets. ApproveThis keeps decisions moving by automating sign-offs. Together through Zapier, they turn “Hey, can someone approve this?” into a closed-loop system where requests get handled before the coffee gets cold.

Why This Combo Works

Spotilla’s good at tracking what needs fixing. ApproveThis is better at getting the right people to say “yes” or “no” quickly. Connect them, and you’ve got:

• Zero manual handoffs between systems
• Approvals that follow your actual business rules
• Visibility from initial request to final sign-off

Best part? Approvers don’t need Spotilla licenses. Perfect for getting quick sign-offs from external vendors or executives who shouldn’t need a PhD in your CMMS.

Real-World Use Cases That Don’t Suck

These aren’t hypothetical “maybe someday” scenarios. We’re talking specific fixes for teams tired of playing approval whack-a-mole.

1. Emergency Repair Requests That Don’t Require Emergency Meetings

How it works: New service request in Spotilla → Auto-sends to ApproveThis → Routes based on cost/urgency → Decision updates Spotilla.

A manufacturing plant uses this to handle 50+ daily machine repair requests. Anything under $5k gets auto-approved with manager notification. Over $5k? Routes to plant director via SMS. Result: 68% faster turnaround on critical fixes.

2. Prevent Budget Surprises on Capital Equipment

How it works: Asset update in Spotilla (like a forklift replacement) → Requires approval if over $10k → CFO gets email/Slack approval request → Approved? Spotilla record auto-updates.

A logistics company stopped three rogue forklift purchases last quarter by adding conditional approvals. Finance team now sleeps better.

3. Contractor Work Approvals Without the Paper Chase

How it works: Vendor submits Spotilla request → Routes through ApproveThis with legal/facilities checkpoints → Approved work orders auto-send to contractor portal.

A hospital chain uses this to coordinate 200+ monthly vendor maintenance jobs. Legal team gets automatic compliance checks without needing to log into Spotilla.

4. Audit-Proof Maintenance Records

How it works: Every Spotilla update → Creates approval trail in ApproveThis → Full history of who approved what/when.

An energy company survived their last safety audit in 3 hours instead of 3 weeks. Auditor loved the timestamped approval chain for valve inspections.

Setup That Doesn’t Require an IT Degree

Connect ApproveThis + Spotilla in Zapier in 15 minutes flat:

1. Pick your trigger (new Spotilla request, updated asset, etc.)
2. Map key fields to ApproveThis (cost, location, priority)
3. Set approval rules: thresholds, approvers, escalation paths
4. Test with a $1 request to see the magic happen

Pro tip: Use ApproveThis’ calculated fields to auto-flag requests needing extra scrutiny. Example: “If repair cost > asset value, require VP approval.”

Who Actually Benefits From This Integration

Facilities Teams

Stop being the middleman between maintenance crews and finance. Let the CFO deny that $20k HVAC upgrade via email while you focus on actual facilities work.

Manufacturing Managers

Machine down? Get approvals during the walk to the production floor instead of waiting for a morning meeting. Use approval thresholds to let supervisors greenlight urgent fixes without you.

Healthcare Compliance Officers

Automatic approval chains for equipment servicing that prove to regulators that Nurse Jill didn’t single-handedly approve that MRI maintenance contract.

Features You’ll Actually Use

Beyond the basics, here’s where ApproveThis kicks Excel-and-email’s ass:

• Vacation Delegation: John’s on PTO? Approvals automatically reroute to Sally without you playing coverage coordinator
• Approval Groups: Need consensus from three engineers? Sequential sign-offs from legal > finance > CEO? Set it once, forget it
• Real-Time Dashboards: See which requests are stuck and who’s holding them up (we call this the “accountability multiplier”)

Common “Yeah, But…” Scenarios

“What if approvers want to discuss before deciding?”
ApproveThis comments + @mentions let them hash it out in context. No more forwarding email threads.

“Our approval rules are complicated.”
Conditional logic handles 90% of edge cases. For the other 10%? Escalate to a human with full context.

“We need execs to approve stuff.”
They’ll love approving via email without another app login. Seriously – we’ve seen CEOs approve $2M spends from their golf cart.

Bottom Line

If Spotilla is where maintenance work lives, ApproveThis is where it gets permission to happen. Together via Zapier, they turn “I need a sign-off” into “Consider it done.”

This isn’t about flashy tech. It’s about fixing the approval bottlenecks that make simple maintenance tasks take weeks. Less chasing, more doing. Fewer meetings, more actual work.

Ready to stop being an approval secretary?
Book a 15-minute demo or start a free trial. No sales poetry, just a working setup that’ll make your maintenance team actually like approval processes.