
ApproveThis manages your SubscriptionFlow Integration approvals.
April 17, 2025
Integration Category: Crm
When Billing Meets Boundaries
Let's be real - nobody got into business to play approval tag. Yet here we are, with finance teams chasing down department heads for subscription sign-offs, customer success managers waiting days to upgrade accounts, and sales reps stuck explaining why their $50k deal needs one more rubber stamp.
ApproveThis and SubscriptionFlow fix this mess by doing the organizational equivalent of putting your approval processes on autopilot. We're talking about eliminating the "Hey, did you see my email?" Slack messages while keeping financial controls tighter than your CFO's budget spreadsheet.
Why This Combo Works Like Bourbon and Branch
SubscriptionFlow handles the money moves - recurring billing, subscription upgrades, client onboarding. ApproveThis handles the gatekeeping - who says yes, who says no, and how fast they do it. Together through Zapier, they create closed-loop workflows that would make your auditor smile.
What You Gain
For Finance Teams: Automatic approval checks before any subscription change hits your P&L. Think of it like parental controls for your SaaS stack.
For Customer Success: Instant client-approved upgrades without digging through email chains. Your ARR will thank you.
For Operations: Real-time paper trails that actually make sense during compliance reviews. No more creative accounting interpretations.
Real Workflows for Real Companies
Let's break down how actual teams use this integration without drowning in corporate jargon:
The SaaS Scale-Up Play
Imagine a 200-person HR tech company using SubscriptionFlow for their billing. Their enterprise deals often require CISO approval for security add-ons. Instead of having sales ops manually route contracts:
1. New $20k+ deal hits SubscriptionFlow
2. ApproveThis auto-triggers a parallel approval chain:
- Legal checks contract terms
- Security validates compliance
- CFO approves discounting
3. Only when all green lights hit does the deal activate
Result: Sales close 23% faster because approvals happen in parallel, not sequence.
The Agency Acceleration Hack
A 450-person digital agency uses SubscriptionFlow for client retainers. Their nightmare? Clients taking 11 days on average to approve campaign budgets. Now:
1. Proposal sent via SubscriptionFlow
2. ApproveThis pings client's CMO directly in email
3. One-click approval updates both systems
4. Auto-activated retainer triggers campaign kickoff
Result: 68% faster project starts because clients aren't lost in "I'll get to it later" land.
Under the Hood Features That Matter
This isn't about checkboxes - it's about actual tools that prevent real headaches:
Approval Thresholds That Actually Work
Set it so any subscription change under $5k auto-approves, but anything over needs the VP's eyes. ApproveThis handles the tiered routing while SubscriptionFlow enforces the billing guardrails.
Approval Groups That Don't Suck
Require consensus from Legal, Security, and Finance for enterprise contract changes? Done. Need sequential approvals from department heads for cross-functional SaaS purchases? Easy setup.
The Killer Detail Everyone Misses
ApproveThis approvers don't need a SubscriptionFlow license. Client stakeholders, external partners, or that elusive C-suite exec? They can approve directly via email without another software login. Huge for external approvals.
Setting This Up Without Losing Your Mind
If you can make a sandwich, you can connect these systems:
1. Create a Zapier account (free tier works)
2. Pick your trigger in SubscriptionFlow:
- New module record
- Updated subscription
- Client onboarding change
3. Choose ApproveThis as your action app
4. Map the key fields (amount, client, details)
5. Test with a real request
Total setup time: 12 minutes if you're slow at clicking.
Who Actually Benefits Here?
Finance Teams
Eliminate surprise charges with auto-approval gates before any subscription change processes. Your monthly close just got 15 hours back.
Customer Success
Stop being the messenger between clients and billing. Approval links in their inbox mean upgrades happen when they say "yes," not when you chase them down.
Sales Ops
Deal desk bottlenecks vanish when contract approvals happen parallel to legal review. Your reps stop complaining about "slow internal processes."
The Quiet Advantage Nobody Talks About
Compliance teams love this setup because every approval decision auto-logs in SubscriptionFlow with full context. Audits become "export the records" instead of "reconstruct the decision process from 37 Slack threads."
When Not to Use This
If your approval process is "the founder Venmos money and hopes for the best," maybe start with basic accounting software first. But for companies scaling past 50 employees with actual financial controls? This is your next must-have stack combo.
Your Move
ApproveThis isn't another layer of bureaucracy - it's the system that lets you scale approvals without scaling headaches. Combined with SubscriptionFlow's billing muscle, you get financial control that actually keeps pace with growth.
Get started with a free trial or book a 15-minute demo to see how approval workflows should work when they're not held together by hope and Excel macros.
Integrate with SubscriptionFlow Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for SubscriptionFlow
Suggested workflows (and their Zapier components) for SubscriptionFlow
Create approval requests for new module records
When a new module record is created in SubscriptionFlow, this automation creates an approval request in ApproveThis to validate record details. It streamlines decision-making and ensures records meet quality standards.
Zapier Components

Trigger
New Module Record
Triggers when there's a new module record.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create module records for new approval requests
When a new approval request is initiated in ApproveThis, this automation creates a corresponding module record in SubscriptionFlow to track it. It simplifies record keeping and reduces manual data entry.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create Module Record
This Action will create record against selected module
Create approval requests for updated module records
When a module record is updated in SubscriptionFlow, this automation sends an approval request in ApproveThis to review changes. It provides a seamless review process for record updates.
Zapier Components

Trigger
Updated Module Record
Triggers when there's a module record updated.
Action
Create Request
Creates a new request, probably with input from previous steps.
Update module records after approval decisions
When a request is approved or denied in ApproveThis, this integration updates the corresponding module record in SubscriptionFlow with the decision details. It ensures records remain accurate based on approvals.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Update Module Record
Updates a Module Record
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