ApproveThis manages your Sweap approvals.

Integration Categories:

Event Management

Why Your Event Team Needs This Integration Yesterday

Let's cut through the corporate fluff: planning events sucks when you're stuck chasing down approvals. Marketing needs budget sign-off for the open bar. Operations requires three signatures just to book a venue. Legal takes a week to review speaker contracts. Meanwhile, your Sweap dashboard's packed with check-ins, vendor forms, and last-minute guest list changes that need immediate attention.

ApproveThis plugs directly into Sweap via Zapier to automate the "hey, can you approve this?" dance. We're talking real-world results like:

Cutting 72 hours off vendor payment approvals for a 500-person tech conference
Reducing event planning meeting time by 40% for a hospitality group managing 30+ venues

How This Combo Actually Works (No PhD Required)

ApproveThis becomes your event team's approval layer on top of Sweap. When something in Sweap needs a human decision, Zapier fires off an approval request. Approvers get an email (yes, actual email - no new logins) to review and click approve/reject. Results sync back automatically.

Key perks your CFO will care about:

No license tax: External vendors or execs approving contracts? They don't need Sweap logins. Just email access. (Your IT team will send you cookies.)

Emergency override: When your Head of Events is hiking Machu Picchu, approvals auto-reassign to their deputy. No more "waiting on one person" bottlenecks.

Real-World Use Cases That Don't Suck

1. Guest List Fire Drills (Made Less Flammable)

The Problem: Last-minute VIP additions requiring C-suite approval while your junior coordinator gets 17 "URGENT" Slack pings.

The Fix: New Sweap check-in triggers an ApproveThis workflow. Legal approves NDAs through email while Comms reviews press access. Only fully-approved guests get badge printing access.

Who Cares: Corporate event teams managing executive summits or high-profile product launches where unauthorized access = career-limiting moves.

2. Venue Booking That Doesn't Require Xanax

The Problem: Your best venue gets snapped up while waiting for Facilities (needs wheelchair access reports) and Finance (budget codes) to approve.

The Fix: New Sweap event creation auto-triggers parallel approvals. Facilities gets floorplan PDFs. Finance sees real-time budget impact calculations. Both approve via mobile email while commuting.

Who Cares: Hotel chains and conference centers managing multiple locations with complex compliance requirements.

3. Sponsor Contracts That Don't Ghost You

The Problem: Sponsorship deals stuck in legal review while the sales team promises deliverables that haven't been approved.

The Fix: Approved sponsor contracts in ApproveThis auto-update Sweap contacts with service-level agreements. Legal gets conditional fields for redlines. Sales sees real-time approval status without harassing counsel.

Who Cares: Trade show organizers and festival planners dealing with six-figure sponsorship agreements.

Setting This Up Without Losing Your Mind

1. Zapier Connection: Link Sweap to ApproveThis in Zapier (takes 4 minutes if you're slow at clicking)

2. Trigger Points: Pick your Sweap triggers - new check-ins, events, or contact changes

3. Approval Rules: Set thresholds (e.g., auto-approve F&B orders under $5K) and escalation paths

Pro Tip: Use ApproveThis' calculated fields to show budget impacts directly in approval emails. Reduces back-and-forth by ~62% according to our data.

Department-Specific Wins

Legal Team

Stop reviewing every minor contract amendment. Set conditional rules in ApproveThis to auto-approve standard NDAs under $50K while flagging non-standard clauses for human review.

Finance Team

Real-time budget tracking with approval thresholds. If a venue booking exceeds department limits, ApproveThis automatically routes to VP-level approvers with spend analytics.

Operations Team

Auto-approve repeat vendor requests (that AV company you use monthly) while enforcing full committee reviews for new suppliers. All tracked in Sweap event logs automatically.

Why This Isn't Just Another Integration

Most approval tools treat events like generic workflows. ApproveThis + Sweap understands the specific chaos of:

- Last-minute speaker substitutions requiring rapid legal/comms alignment

- Multi-venue catering orders needing location-specific approvers

- Sponsor deliverables that require cross-department sign-off

We bake in event-specific features like:

Check-In Triggers: Auto-approve VIP lounge access when registration scans occur

Compliance Mode: Lock down approved vendor lists while allowing emergency overrides with audit trails

The Bottom Line (No Motivational Poster BS)

If your event planning cycle involves more approval meetings than actual creative planning, this integration pays for itself in 3 months. Typical results across 140+ companies:

- 58% faster event launches

- 83% reduction in "who approved this?!" fire drills

- 22% more events delivered per year (same team size)

ApproveThis doesn't just connect to Sweap - it becomes your event team's approval layer. No more spreadsheets. No more CC-all email chains. Just decisions that keep pace with your actual business.