ApproveThis manages your HighGear Integration approvals.

Why This Integration Isn't Just Another Corporate Buzzword

Let's cut through the noise: most workflow tools either help you build processes or manage decisions. HighGear and ApproveThis do both, but better together. HighGear's the construction crew that builds your automation highways. ApproveThis? That's the traffic control system making sure decisions don't pile up like rush hour gridlock.

Here's what nobody tells you about scaling between 50-5,000 employees: approval bottlenecks grow faster than your headcount. Finance needs PO sign-offs. HR requires policy reviews. Operations demands equipment approvals. And everyone's waiting on someone else's inbox.

This integration via Zapier turns "Where are we on that approval?" into "It's already handled." We'll show you how actual companies are using this combo to shave days off processes - without making IT build custom solutions.

What Each Platform Brings to the Table

HighGear's Heavy Lifting

HighGear lets non-coders build workflow apps that handle everything from field service dispatches to contract reviews. Their web request nodes act like digital receptionists, routing tasks to the right departments. But here's the rub: tasks often stall waiting for human decisions.

ApproveThis' Decision Engine

ApproveThis cuts through decision paralysis with:

• Auto-escalation for MIA approvers
• Approval chains that adapt based on request details
• Email approvals that even your least tech-savvy vendor can use

Combined, you get workflows that don't just move tasks - they make actual decisions.

Real-World Use Cases That Don't Suck

1. Procurement That Doesn't Require Mind Reading

A manufacturing company automated their equipment purchase process:

- HighGear collects vendor quotes and specs
- Zapier triggers ApproveThis when quotes exceed $10k
- CFO gets email approval request with embedded threshold alerts
- Approved? HighGear auto-generates PO
- Denied? Task bounces back with comments

Result: 68% faster capital expenditures approval cycle. Bonus: approvers didn't need HighGear logins - just email.

2. Client Onboarding That Actually Onboards

A marketing agency eliminated "Where's the contract?" emails:

- HighGear intake form starts new client workflow
- ApproveThis auto-routes contracts based on deal size
- Legal team gets sequenced approvals (first terms review, then pricing)
- Approved contracts auto-sync to HighGear tasks
- Denials trigger immediate Slack alerts

Outcome: 42% reduction in missed contract deadlines. Partners approve via mobile without logging into yet another portal.

3. IT Requests That Don't Make You Want to Scream

A healthcare provider fixed their software procurement mess:

- Employees submit SaaS requests via HighGear
- ApproveThis routes based on security tier:
  • Low-risk: auto-approved
  • Medium: department head approval
  • High-risk: sequenced legal/IT/security reviews
- Approved apps trigger HighGear provisioning tasks

Impact: 83% fewer "When will my app be ready?" support tickets. IT directors now delegate approvals when traveling using vacation rules.

Setting This Up Without Losing Your Mind

Here's the no-BS guide to implementation:

1. Connect the Pipes:
   In Zapier, link HighGear and ApproveThis - takes about 3 minutes if you have admin access to both.
2. Map What Matters:
   Connect HighGear's web request nodes to ApproveThis triggers. Pro tip: use calculated fields to auto-determine approval paths based on HighGear data.
3. Test Like You Mean It:
   Run test approvals through both systems. Check how denials/approvals sync back to HighGear tasks.
4. Roll Out Slowly:
   Pilot with one team (e.g., marketing expenses) before company-wide deployment.

Total setup time: 2-5 hours depending on process complexity. Most teams recoup this in saved time within a week.

Department-Specific Wins

Finance Teams: No More Excel Approval Tracking

ApproveThis' real-time dashboard shows:
- Pending invoice approvals
- Budget threshold alerts
- Delegated approvals during vacations
All synced with HighGear's financial workflows. AP clerks stop playing approval detective.

HR: Policy Approvals That Don't Die in Legal

New employee handbook updates:
1. HighGear routes draft to legal
2. ApproveThis manages review rounds
3. Final sign-offs auto-log in HighGear
4. Denials with comments route back instantly
HRBP saves 11 hours/month chasing signatures.

Operations: Maintenance Requests That Get Fixed

Facility tickets in HighGear auto-route based on:
- Urgency (calculated fields)
- Approver availability (vacation rules)
- Cost thresholds (auto-approve under $500)
Maintenance supervisors cut approval delays by 76%.

Why This Beats Building Custom Solutions

Some teams try to hack approval logic into HighGear using complex conditional rules. Big mistake. Without ApproveThis' dedicated features, you end up with:

- No email approvals (external partners get stuck)
- Manual escalation processes
- Zero visibility into approval bottlenecks
- Constant IT tickets for simple workflow changes

This integration gives you enterprise-grade approval logic without the custom code price tag.

When to Consider This Integration

If your HighGear workflows have any of these symptoms:
- Tasks stuck in "Waiting for Approval" limbo
- Multiple reminder emails per request
- Approvers complaining about portal logins
- Finance finding unauthorized purchases after the fact
- Departments using different approval tools

That's your cue to connect ApproveThis. Especially if you handle external approvals - vendors love email sign-offs, IT hates managing guest accounts.

Making It Stick: Adoption Tips

Rollout fails happen. Avoid them with:

1. Approver Training That's Actually Useful
Show teams how to:
- Approve via email (no login needed)
- Delegate approvals before vacations
- Use mobile-responsive approvals

2. Process Transparency
Use ApproveThis' dashboard to show:
- Average approval times per department
- Bottleneck identification
- Auto-approval rates

3. Continuous Tuning
Every quarter:
- Review threshold amounts
- Update approval chains for org changes
- Prune unused workflows

Bottom Line: This Isn't Just About Automation

Connecting HighGear and ApproveThis via Zapier fixes the hidden cost nobody tracks: decision latency. It's not just about moving tasks faster - it's about making quality decisions without committee meetings.

For companies scaling past 100 employees, this integration acts as guardrails against process entropy. New hires follow the right approval paths automatically. Departments stop inventing their own approval hacks. Leaders get visibility without micromanaging.

Best part? You don't need to be a workflow guru to make it work. If you can set up a Zapier connection (and let's be real - your intern could do it), you can have this live before lunch.

Register for ApproveThis and connect your HighGear workflows in under an hour. Or schedule a demo to see how other teams killed their approval bottlenecks.

Either way, your future self (the one not drowning in approval emails) will thank you.