ApproveThis manages your Sembly AI Integration approvals.

Why This Integration Isn’t Just Another “Productivity Hack”

Let’s cut through the noise: Most software integrations promise efficiency but deliver extra busywork. This one’s different. When you connect ApproveThis (the approval workflow engine) with Sembly AI (the meeting transcription powerhouse), you’re not just automating tasks – you’re fixing the approval bottlenecks that happen after the meeting ends.

Think about your last cross-departmental project. How many decisions got stuck because someone didn’t review the meeting notes? How many action items stalled waiting for sign-off? This integration tackles that exact problem by turning meeting outputs into actionable approval workflows – automatically.

What Happens When Meeting Notes Meet Approval Automation

Sembly AI does the heavy lifting of transcribing meetings, identifying action items, and creating tasks. ApproveThis handles the human part: getting decisions made, tracking who signed off on what, and keeping everything audit-ready. Together via Zapier, they turn meeting discussions into approved actions without the back-and-forth emails.

The Nuts and Bolts

Every time Sembly generates meeting notes, tasks, or transcriptions, ApproveThis can:

• Create approval requests with key context pulled from the meeting
• Route decisions to the right people based on project budgets, departments, or approval thresholds
• Track every approval/rejection with timestamps and comments

And here’s the kicker: Approvers only need access to ApproveThis – no extra Sembly licenses required. Perfect for agencies getting client sign-offs or manufacturers working with external suppliers.

Real Use Cases (No Fluff)

1. Approving Meeting-Driven Budget Changes

Scenario: Your product team discusses a feature change in a Zoom call. Sembly transcribes the meeting and identifies a $15K budget request. ApproveThis automatically creates an approval request routed to the CFO and project sponsor.

Why it matters: Finance teams get the full context from the meeting transcript without chasing people down. Approval thresholds in ApproveThis auto-approve small changes but escalate big requests – no manual triage needed.

2. Client Deliverable Sign-Offs

Scenario: A marketing agency’s client meeting generates 12 action items in Sembly. ApproveThis turns each deliverable (e.g., campaign copy, design mockups) into separate approval requests with deadlines.

Why it matters: Clients approve directly via email without logging into any tools. Vacation delegation in ApproveThis ensures requests never stall if a stakeholder is OOO.

3. Compliance-Driven Document Reviews

Scenario: A healthcare org’s compliance meeting gets transcribed by Sembly. ApproveThis creates a multi-step approval chain for the legal and compliance teams to sign off on new protocols.

Why it matters: Calculated fields in ApproveThis automatically flag high-risk items based on meeting keywords (e.g., “patient data”, “FDA”). Real-time tracking gives auditors a clear paper trail.

How to Set This Up Without Overcomplicating It

If you can set up a Slack channel, you can handle this:

1. Connect Sembly AI and ApproveThis via Zapier (takes 4 minutes)
2. Choose your trigger: New meeting notes, tasks, or transcriptions in Sembly
3. Map key data to ApproveThis fields: Due dates, amounts, decision-makers
4. Test with a real meeting (pro tip: Use a $0 test request first)

Most teams start with one workflow (like budget approvals) then expand. ApproveThis’ conditional logic lets you tweak routing rules without IT help.

Who Actually Benefits From This?

Project Managers

Stop herding cats for sign-offs. If the meeting decided it, the approval workflow starts automatically. Real-time dashboards show which requests are pending, approved, or need escalation.

Finance Teams

Auto-approve routine expenses from meetings (e.g., recurring software costs) but require manual reviews for budget exceptions. Approval thresholds in ApproveThis handle this without extra setup.

External Collaborators

Clients or vendors approve directly via email – no guest logins or passwords to manage. Sembly’s meeting context gives them everything they need to decide quickly.

The Quiet Advantage Most Miss

This integration isn’t just about speed – it’s about traceability. When every approved task ties back to a specific meeting transcript, you eliminate the “Who approved this?” debates. Legal loves it. Auditors love it. Your future self during quarterly reviews will love it.

And because ApproveThis works alongside your existing tools (via 3,000+ Zapier integrations), there’s no need to replace your current stack. It’s the approval layer that finally works with how decisions actually get made.

Ready to Stop Chasing Approvals?

If your team has more than 50 people and at least three “Hey, did you approve that?” Slack messages per day, it’s time. Register for ApproveThis, connect your Sembly account via Zapier, and set up your first workflow in under an hour.

Or, if you’d rather see it live first, book a 15-minute demo. We’ll show you how a manufacturing company cut approval delays by 70% using these exact integrations – no sales fluff, just real workflows.

Final Reality Check

This isn’t magic. You’ll still have meetings that could’ve been emails. But now, the decisions made in those meetings actually turn into action – without the administrative hangover. That’s the real win.