ApproveThis manages your DoneDone Integration approvals.

Why Bother Connecting These Two?

Let’s cut to the chase: approvals suck. Tasks get stuck in email threads, decisions vanish into the void between tools, and nobody knows who’s supposed to sign off on what. That’s where ApproveThis and DoneDone come in – like peanut butter and jelly for process-heavy teams. ApproveThis handles the bureaucratic red tape (approvals, escalations, compliance stuff), while DoneDone keeps tasks moving. Together, they turn “waiting for sign-off” into “done done.”

Who This Actually Helps

This isn’t some theoretical “maybe it could work” integration. We’re talking real results for:

• Software teams who need to approve bug fixes before developers touch the code
• Marketing agencies getting client sign-off on campaign changes
• Retail companies managing inventory purchase requests

Basically, if your team uses DoneDone to track work but keeps getting bottlenecked by approvals, this integration becomes your new best friend.

No More Approval Black Holes

Here’s the ugly truth: most approval processes fail because they’re disconnected from where work actually happens. Someone files a request in System A, approvers miss the notification in System B, and the person waiting on the green light starts sending passive-aggressive Slack messages. With ApproveThis plugged into DoneDone via Zapier, approvals live where the work does. No more switching tabs. No more “I didn’t see the email.”

Software Teams: Kill Bug Triage Bottlenecks

Picture this: A critical bug gets logged in DoneDone. Instead of developers sitting on their hands waiting for manager approval, ApproveThis automatically:

• Routes the fix to the right tech lead based on severity (using approval thresholds)
• Escalates to engineering directors if no response in 24hrs
• Creates the DoneDone task only after approval – no more unauthorized code changes

Marketing Agencies: Client Change Requests That Don’t Derail Projects

Client asks for a last-minute homepage redesign in DoneDone? Cool. ApproveThis automatically:

• Checks if the request exceeds the project’s scope (using calculated fields)
• Routes it to both the creative director and account manager for consensus
• Only creates the DoneDone task if approved – with automatic budget impact notes

The Nuts and Bolts: How It Actually Works

We’ll spare you the technical jargon. Here’s what matters:

Trigger: Something happens in DoneDone (new task, conversation, etc.) → Action: ApproveThis creates an approval request with all relevant details. Or vice versa – approved requests in ApproveThis can auto-create DoneDone tasks. All through Zapier. No coding. No migraines.

Setup That Takes Less Time Than Your Morning Coffee

1. Connect both apps to Zapier
2. Pick your trigger (e.g., “New Conversation in DoneDone”)
3. Choose the ApproveThis action (e.g., “Create Approval Request”)
4. Map fields between the two systems
5. Test it with a real request

Pro tip: Use ApproveThis’ calculated fields to auto-flag high-priority requests from DoneDone based on task type or project.

The Secret Sauce: Features You’ll Actually Use

This isn’t some half-baked integration. Here’s where ApproveThis adds muscle to DoneDone’s workflow:

Approval Thresholds: Auto-approve small expenses routed through DoneDone tasks, but require CFO sign-off on big spends.
Vacation Delegation: John’s OOO? Requests auto-reroute to Sarah without missing a beat.
Email Approvals: External clients can approve directly from their inbox – no app logins required.

Real-World Use Cases That Don’t Sound Like BS

Use Case 1: New DoneDone Conversation → Approval Request
Scenario: Customer support logs a refund request in DoneDone. ApproveThis routes it to finance, who approves/denies based on policy. Approved? Automatically creates a resolution task. Denied? Triggers a follow-up conversation.

Use Case 2: Approved Request → DoneDone Task
Scenario: Marketing team approves a new campaign via ApproveThis. DoneDone automatically creates tasks for design, copywriting, and legal review – with all approved details pre-filled.

Use Case 3: High-Risk Task → Mandatory Approval
Scenario: IT team logs a server migration task in DoneDone. ApproveThis requires CTO approval before the task becomes active. No approval? Task stays in purgatory.

Why Your Finance Team Will Stop Yelling at You

Ever had accounting reject an invoice because someone “forgot” to get approval? With this integration:

• Purchase requests in DoneDone auto-generate ApproveThis workflows
• Approval history gets attached to the DoneDone task automatically
• Auditors get a clear paper trail from request → approval → task completion

The License Hack Nobody Talks About

Here’s the kicker: ApproveThis approvers don’t need DoneDone licenses. Client needs to approve a deliverable? Vendor waiting on contract sign-off? Add them as approvers in ApproveThis without blowing your DoneDone user budget. Works for email approvals too – perfect for external stakeholders.

When Not to Use This Integration

We’re not here to sell you fairy tales. This setup works best when:

• You have clear approval rules (who needs to sign off on what)
• Your DoneDone tasks require input from multiple teams/departments
• You’re tired of chasing people for approvals across 3 different systems

Getting Started Without the Headache

1. Sign up for ApproveThis (free trial works)
2. Connect to DoneDone via Zapier
3. Start with one workflow – like requiring approvals for all high-priority DoneDone tasks
4. Expand as you go (pro tip: their support actually knows their stuff)

Bottom line: If your DoneDone tasks keep getting stuck in approval limbo, this integration is your escape hatch. It’s not magic – just smart automation that actually works for teams who hate bureaucracy but need structure.