ApproveThis manages your Asana Integration approvals.

When Project Management Meets Approval Muscle

Let’s cut to the chase: Asana’s where your team lives. Tasks get done, projects move forward, and someone’s probably overusing the 🎉 emoji in comments. But when it comes to approvals – budgets, deliverables, vendor contracts – things get messy. Slack pings. Email chains. That one stakeholder who ghosts for three days.

ApproveThis isn’t here to replace Asana. It’s the approval layer your workflows actually need. Think of it like adding brakes to a race car – you get speed and control. Connect them via Zapier, and you’re automating the bureaucratic sludge that bogs down teams between 50-5000 people.

Why This Combo Works (When Other Tools Nod Off)

Asana organizes work. ApproveThis organizes decisions. Together, they handle the two things that derail projects: unclear tasks and approval limbo. We’re talking about:

• No more “Who’s got the OK?” – Approval statuses live in Asana tasks automatically
• Clients/contractors can approve without needing Asana licenses (huge for agencies)

Example: A 200-person SaaS company uses Asana for sprint planning. Engineering specs need legal review before coding starts. Without ApproveThis? Legal’s buried in emails. With the integration? Tasks auto-send for approval, legal clicks yes/no in their inbox, Asana tasks update instantly. Sprints stay on schedule.

Real Use Cases That Don’t Suck

1. Auto-Trigger Approvals When Tasks Cross the Finish Line

The Setup: Asana task completes → ApproveThis fires off an approval request → Stakeholders approve via email → Asana task moves to “Approved” section.

Who Cares: Marketing agencies – Client deliverables (e.g., ad copy) get approved before moving to billing. No more “I thought you checked this!” escalations.

Secret Sauce: ApproveThis’ calculated fields can auto-approve tasks under $500, but escalate anything over. Finance stays happy.

2. Turn Approval Requests into Trackable Asana Tasks

The Flipside: New request in ApproveThis (e.g., purchase order) → Zapier creates an Asana task in “Pending Approvals” → Once approved, task moves to “Procurement”.

Who Cares: Manufacturing teams – Raw material requests become tracked tasks. Procurement knows exactly what’s approved without spreadsheet diving.

Pro Tip: Use ApproveThis’ approval groups so the right people (e.g., plant manager + safety officer) must both sign off.

3. Instant Task Creation When New Requests Drop

Scenario: Field service tech submits a tool replacement request via ApproveThis → Asana auto-adds a task to the “Equipment” project → Operations assigns it.

Who Cares: Construction firms – Urgent requests don’t get lost in email. Approvals and task handoffs happen in one system.

4. Update Asana in Real-Time When Approvals Happen

The Big One: Someone approves a budget request in ApproveThis → Asana task updates with approval details + due date → Project lead gets notified.

Who Cares: Software dev teams – No more waiting for PMs to manually update Jira/Asana after stakeholder sign-off. Code starts faster.

Setting This Up Without Losing Your Mind

Zapier’s the bridge here. You’re not coding anything. Basic flow:

1. Pick a Trigger: “New Task in Asana” or “Completed Task”
2. Connect ApproveThis: Map Asana fields to your approval template (budget, due date, etc.)
3. Set Who Approves: Assign individuals, groups, or use conditional logic (e.g., VP only if >$10k)

Pro move: Use ApproveThis’ vacation delegation so approvals don’t stall when Bob from accounting is off-grid.

Department-Specific Wins

HR Teams

New hire equipment requests in Asana → IT approval via ApproveThis → Auto-order laptops if approved. No back-and-forth.

Product Teams

Prototype testing tasks → Auto-send for legal/privacy review → Asana updates when compliant. Ship faster.

Finance Teams

Invoice approval tasks → Escalate to CFO if over budget → ApproveThis logs all decisions for audits.

The Bottom Line (No Fluff)

This isn’t about shiny automation. It’s about cutting the 23% of time managers waste on approval follow-ups (Asana stats, not ours).

ApproveThis doesn’t make Asana better. It makes the humans using Asana less annoyed. Approvers don’t need another login. Admins get audit trails. Clients don’t see your internal systems.

Ready to stop being a approval traffic cop? Register for ApproveThis or grab a demo. 15 minutes might actually save your PMs 3 hours a week.