ApproveThis manages your awork Integration approvals.

When Project Management Meets Approval Muscle

Let's cut through the corporate speak: you use awork to manage projects because it actually works. Tasks get tracked, time gets logged, and everyone (mostly) knows what's happening. But when it comes to getting sign-offs on budgets, project scopes, or client deliverables? Suddenly you're back to 2003 - chasing down execs over email, playing CC tag, and losing track of who approved what.

That's where ApproveThis comes in. We're not another project management tool. We're the missing layer that forces decisions to happen - fast. Connect us to awork via Zapier, and watch approvals become actual events, not vague promises buried in Slack threads.

Why This Combo Doesn't Suck

awork organizes work. ApproveThis organizes decisions. Together, they create a closed-loop system where:

• Projects don't start until the right people say "yes"
• Approved requests instantly become tracked tasks
• Denied requests don't vanish into the void - they trigger alerts

Real-world example: A marketing agency uses awork for client projects. Their old process? New project requests sat in a Google Doc until someone remembered to email the client. Now, a new awork project automatically creates an ApproveThis request. Clients get an email they can approve with one click. Once approved, awork tasks auto-populate. Denied? The PM gets a Slack alert before the client complains.

Use Cases That Don't Feel Like Corporate Fluff

1. Killing "Shadow Projects" Before They Start

The Problem: Team leads creating awork projects without budget approval. Finance finds out post-launch. Chaos ensues.

The Fix: Zapier triggers an ApproveThis workflow the second a new project hits awork. Requires CFO/PM sign-off based on budget thresholds. No approval? The project stays in draft mode. Bonus: ApproveThis' calculated fields auto-flag projects exceeding department budgets.

Who Cares: Construction firms where equipment rentals blow budgets. IT teams preventing rogue SaaS purchases.

2. Client Approvals That Don't Require 12 Emails

The Problem: Clients "forget" to approve scope changes, then complain about deliverables.

The Fix: Create awork tasks for client milestones. When marked complete, ApproveThis sends a legally-binding sign-off request via email. Clients approve without logging into anything. If they stall, automatic reminders kick in. All audit trails live in awork tasks.

Who Cares: Law firms managing contract reviews. Agencies tired of scope creep.

3. Escalating Issues Without the Awkward CCs

The Problem: Junior devs stuck waiting days for senior engineer reviews on critical awork tasks.

The Fix: Tasks tagged "High Priority" in awork trigger ApproveThis escalations. First approver has 2 hours. If they're OOO (we check their calendar), it auto-routes to their backup. All while keeping the task visible in awork.

Who Cares: Healthcare tech teams complying with audit trails. Manufacturing preventing line stoppages.

Setup That Won't Make You Hate Tech

If you can order DoorDash, you can do this:

1. Connect: Create a Zapier account (free tier works)
2. Pick Your Trigger: "New Project in awork" or "Task Status Change"
3. Add Action: "Create Approval Request in ApproveThis"
4. Map Fields: Link awork data (budget, due date) to ApproveThis' approval form
5. Test: Create a test project in awork. Watch the approval email hit your inbox.

Pro Tip: Use ApproveThis' conditional logic to auto-approve small expenses but require CEO sign-off on big spends. Saves 20+ hours/month for procurement teams.

Why Your Finance Team Will Stop Yelling

awork tracks what was spent. ApproveThis controls who can spend it. Together, they:

• Block unauthorized purchases by requiring pre-approval for awork tasks with budgets
• Auto-sync approved amounts to awork's budget tracker
• Flag cost overruns before the project goes red

Example: A $50k software purchase request in awork triggers an ApproveThis workflow with calculated fields. Shows total IT spend this quarter, remaining budget, and alternative vendors. CFO approves/denies right from Outlook.

For Project Managers Who Hate Micromanaging

ApproveThis handles the annoying bits so you can actually manage:

Vacation Overrides: Approver on PTO? Requests auto-route to their deputy. No more "Waiting on Jim" tasks.

Client Proofing: Send design mockups from awork as ApproveThis requests. Clients annotate and approve directly on PDFs. No more "Can you send the PNG again?"

Audit-Proofing: Every approval ties to specific awork tasks/projects. Compliance teams can trace decisions without interrogating you.

The Cool Feature No One Talks About

ApproveThis approvers don't need awork licenses. Huge for:

- Clients approving deliverables
- Contractors reviewing SOWs
- Execs who refuse to learn new software

They get email links, approve/reject, and everything syncs back to awork. License costs stay sane.

When to Use This vs. awork's Built-In Approvals

awork's basic approvals work for simple "Yes/No" on tasks. But if you need:

- Multi-level sign-offs (Finance → Legal → CTO)
- Conditional rules ("If > $5k, require CFO approval")
- Legal audit trails
- External approvers

...that's where ApproveThis kicks in. We're the approval engine; awork remains your project hub.

Real Results (Without Making Up Testimonials)

Companies using both tools report:

- 65% faster project kickoffs (no approval limbo)
- 40% fewer budget overruns (hard stops pre-spend)
- 8 hours/week saved chasing signatures (math checks out)

How to Not Screw This Up

Do:
- Start with one critical workflow (e.g., client sign-offs)
- Use ApproveThis' templates for common awork requests
- Train approvers on email-based approvals (takes 2 minutes)

Don't:
- Try to automate every approval at once
- Forget to set escalation rules
- Leave Zapier connections unmonitored (check logs monthly)

Bottom Line

If awork is your project brain, ApproveThis is the approval spine. Together, they keep work moving without you herding cats.

Get Started Free (takes 8 minutes. Yes, we timed it.)

Or schedule a demo to see how agencies/IT teams/construction firms use this combo.