ApproveThis manages your NetX Integration approvals.

Why Combine ApproveThis and NetX?

Digital asset management (DAM) systems like NetX are essential for organizing photos, videos, documents, and other critical files. But managing approvals for these assets often creates bottlenecks. Marketing teams wait for legal sign-off on campaign materials. Creative agencies struggle with client feedback loops. Finance departments need to validate expense reports tied to asset usage. ApproveThis solves these challenges by adding structured, automated approval workflows directly into NetX’s asset management environment.

When connected via Zapier, these platforms enable teams to:

• Automatically trigger approval requests when assets change in NetX
• Update asset metadata or permissions based on approval decisions
• Maintain compliance without slowing down creative workflows

Approvers don’t need NetX licenses to review requests – they can approve via email. This makes the integration ideal for collaborating with external clients, contractors, or cross-departmental teams.

Key Use Cases for Marketing and Creative Teams

1. Automated Brand Asset Approval

When a designer uploads new branding materials to NetX, ApproveThis can automatically:

• Route the asset to brand managers for compliance checks
• Escalate to legal if usage rights need verification
• Update NetX metadata with approval status

Example: A retail company launching seasonal campaigns uses approval thresholds to auto-approve assets under $5k in production costs while requiring CMO sign-off for high-budget items.

2. Client-Driven Revisions

Agency teams often waste days tracking down client feedback. With this integration:

1. Updated creative files in NetX trigger approval requests
2. Clients receive email notifications with direct approve/reject buttons
3. Rejected items automatically create revision tickets in project management tools

Example: An ad agency reduced client review cycles from 14 days to 48 hours by using calculated fields to highlight changes between asset versions in approval requests.

Compliance and Legal Workflows

For organizations managing sensitive content, the integration provides audit-ready processes:

Rights Management Automation

When new video assets are added to NetX:

1. ApproveThis checks licensing expiration dates via calculated fields
2. Assets nearing expiration trigger legal reviews 30 days in advance
3. Approved renewals update NetX usage rights metadata

Example: A media company avoided $240k in licensing penalties by automating rights renewal workflows across 12,000+ assets.

Regulated Content Publishing

Healthcare and financial institutions use approval groups to ensure compliance:

1. New marketing materials in NetX require sequential approvals from compliance officers and subject matter experts
2. Approved assets are automatically moved to "Cleared for Use" folders
3. Denied requests trigger Slack alerts for immediate correction

Technical Setup Guide

Connecting NetX and ApproveThis takes under 15 minutes using Zapier:

1. Create a Zapier account if you don’t have one (free tier available)
2. Choose your trigger: Select NetX events like "New Asset in Folder" or "Asset Updated"
3. Set up ApproveThis action: Map NetX asset details to approval request fields
4. Configure approval logic: Set thresholds, approval groups, and escalation rules in ApproveThis
5. Test with live data: Upload a test asset to NetX and verify the approval flow

For complex workflows, use ApproveThis’ conditional logic to:

• Route high-risk assets to legal teams automatically
• Apply different approval chains based on asset type or department
• Integrate with accounting software for budget validations

Cross-Functional Benefits

For IT Teams

Reduce helpdesk tickets for approval-related issues by:

1. Implementing centralized audit trails
2. Using vacation delegation to prevent approval bottlenecks
3. Providing real-time status dashboards

For Creative Teams

Accelerate production cycles through:

1. Automatic version control via approval-linked metadata
2. Client feedback integration directly in asset records
3. Batch approval rules for similar asset types

For Executives

Gain strategic insights with:

1. Approval cycle time analytics
2. Bottleneck identification across departments
3. Compliance risk heatmaps

Real-World Implementation Example

A national nonprofit organization managing disaster response imagery implemented this integration to:

1. Automatically flag graphic content requiring sensitivity reviews
2. Route press-ready assets through legal and PR approvals
3. Update NetX permissions to restrict unapproved assets

Results achieved in 90 days:

• 63% faster crisis response times
• 90% reduction in accidental use of unapproved assets
• 40 hours/month saved on manual permission updates

Getting Started

To implement these workflows:

1. Sign up for ApproveThis (14-day free trial available)
2. Connect your NetX account via Zapier
3. Use pre-built templates or create custom approval chains

For complex requirements or enterprise deployments, schedule a custom demo to see advanced features like:

• Multi-language approval interfaces
• Custom SLAs with automatic escalation
• Jira/ServiceNow integration options

Final Considerations

When implementing the integration:

Do:

• Start with high-impact workflows like client approvals or compliance checks
• Use calculated fields to automate decision thresholds
• Leverage email approvals for external stakeholders

Don’t:

• Overcomplicate initial workflows – build incrementally
• Ignore NetX metadata opportunities for tracking
• Forget to set up vacation delegation for approvers

Next Steps

Ready to transform your digital asset workflows?

➤ Start Free Trial (No credit card required)

➤ Request Enterprise Demo

For technical questions about NetX integration:
Contact support@approvethis.com or visit our NetX partnership page.