ApproveThis manages your Tickit Integration approvals.

When Event Management Meets Streamlined Approvals

Modern event planning requires more than just ticket sales - it demands coordinated approvals between marketing teams, finance departments, and external vendors. Tickit's ticketing platform handles the commerce side effectively, but when you connect it to ApproveThis through Zapier, you create a complete system for managing permissions, budgets, and operational greenlights. This integration turns order data into actionable approval workflows without manual data entry or email chains.

Why This Integration Matters

Event organizers using Tickit often face approval bottlenecks:

• Corporate events needing executive sign-off on attendee lists
• Nonprofits requiring board approval for discounted ticket batches
• Venues mandating safety compliance checks before confirming bookings

ApproveThis adds structured governance to Tickit's order processing through features like calculated fields (auto-flagging orders exceeding budget) and vacation delegation (ensuring absent approvers don't stall events). Unlike basic Tickit notifications, this integration enforces actual decision-making with audit trails.

Key Integration Use Cases

1. High-Value Order Authorization

When Tickit receives a bulk order for 500+ conference tickets, ApproveThis can:

• Auto-calculate total order value using real-time pricing
• Route requests to CFO if amount exceeds $10k
• Require dual approval from both sales and legal teams

Example: A tech conference organizer uses conditional thresholds to automatically escalate large sponsor ticket packages to their partnerships director while sending standard individual sales to box office managers.

2. Compliance-Driven Event Approvals

For universities hosting campus events:

1. Tickit order form collects student organization details
2. Zapier pushes data to ApproveThis
3. Workflow requires sequential approvals from:
- Student activities office (policy compliance)
- Facility manager (space availability)
- Budget coordinator (fund allocation)

Approvers receive email notifications with embedded approval buttons - no Tickit login required.

3. Last-Minute Change Management

When Tickit receives a venue change request 48 hours before an event:

1. New order triggers approval workflow
2. ApproveThis calculates potential refund costs
3. Simultaneously alerts:
- Customer support lead (client impact)
- Operations manager (logistics feasibility)
- Finance rep (cost approval)

Real-time tracking prevents conflicting decisions, with all stakeholders seeing updates in one dashboard.

Implementation Guide

Core Setup Steps

1. Connect Tickit to Zapier:
- Create Zapier trigger on Tickit's "New Order" event
- Map critical data points: Order value, ticket types, custom fields

2. Configure ApproveThis Workflow:
- Set approval thresholds based on ticket quantity/price
- Assign approvers using Tickit's customer segment data
- Enable calculated fields for automatic cost analysis

3. Test with Real Scenarios:
- Simulate bulk orders vs. single tickets
- Validate escalation rules for VIP events
- Confirm email approval functionality

Team-Specific Benefits

Finance Teams

ApproveThis' calculated fields automatically compare Tickit orders against budget allocations. If a nonprofit's fundraising gala ticket sales exceed projected revenue caps, the workflow can:
- Require additional donor documentation
- Flag potential tax implications
- Route to audit committee automatically

Operations Teams

Combine Tickit's venue capacity data with ApproveThis' conditional logic to:
- Auto-approve orders under 80% capacity
- Require safety manager approval for 80-100% bookings
- Block over-capacity sales entirely

Marketing Teams

For promotional ticket batches:
1. Tickit flags "Promo Code Used" orders
2. ApproveThis verifies:
- Remaining promo budget
- Campaign end dates
- Regional restrictions
3. Either auto-approve or escalate

Advanced Configuration Tips

Dynamic Approval Paths

Use Tickit's custom order fields to control routing:
- If "Ticket Type = VIP", require CMO approval
- If "Delivery Method = Will Call", alert box office staff
- If "Event Category = Alcohol Service", add legal review

Cross-Platform Visibility

Embed ApproveThis status widgets in Tickit's admin dashboard using simple iframes or API calls. Operations leads see both ticket sales data and pending approvals in one view.

Automated Follow-Ups

Configure ApproveThis to:
- Send daily Slack reminders for high-priority events
- Auto-escalate after 24hrs with no response
- Update Tickit order status automatically upon approval

Why This Combination Works

While Tickit excels at processing transactions, ApproveThis adds governance layers that scale:
- For small teams: Prevents oversight errors with mandatory checkpoints
- For enterprises: Enforces compliance across distributed event portfolios
- For third parties: Lets external vendors/partners approve requests without Tickit access

Getting Started

1. Create your ApproveThis account
2. Connect to Tickit via Zapier in <18 minutes:
- Use pre-built templates for common event scenarios
- Customize approval thresholds based on historical data
3. Train staff on email-based approvals (takes <7 minutes)

For complex implementations like multi-venue festivals or government-regulated events, request a custom demo to see conditional logic and compliance features in action.

Final Considerations

This integration isn't just about automating "yes/no" decisions - it's about creating an auditable chain of responsibility for every ticket sold. By linking Tickit's operational data with ApproveThis' approval governance, organizations gain:
- 63% faster event approvals (based on typical client reports)
- 100% audit-ready documentation
- 360° visibility across marketing, finance, and operations

Whether you're managing weekly community theater shows or annual conferences with 10,000+ attendees, combining these tools transforms how you balance agility with accountability.