ApproveThis manages your MindManager Integration approvals.

Why Approval Workflows Need More Brains and Less Paperwork

Let’s face it – most approval processes move at the speed of a dial-up connection. By the time your project plan gets through three departments, the market’s changed, your budget’s obsolete, and someone’s asking why the Gantt chart still says “Q2 2023.” That’s where combining MindManager’s visual planning with ApproveThis’s approval automation turns bottlenecks into bullet trains.

What Happens When Flowcharts Meet Approval Chains

MindManager helps teams map complex projects visually. ApproveThis forces those beautiful diagrams to actually mean something by connecting them to real decisions. Together through Zapier, they turn “We’ll get to it when we get to it” into “Approved by 3PM or your money back.”

MindManager’s Superpower

MindManager isn’t just pretty flowcharts. It’s where project managers:

• Map dependencies that would give a CPA nightmares
• Visualize resource allocation across 20 initiatives
• Create timelines that actually match reality (sometimes)

ApproveThis’s Muscle

ApproveThis takes those plans and makes them accountable with:

• Automatic routing that knows who needs to sign off on $5k vs. $50k spends
• Email approvals even for execs who think “SaaS” is a Scandinavian metal band
• Real-time tracking so you know exactly which VP is holding up the launch

Three Ways This Combo Saves Actual Businesses Actual Time

1. For Project Teams: No More “Forgot to CC Legal”

A tech company used MindManager to plan a product launch. Their Zapier integration automatically created ApproveThis requests whenever new topics appeared in their “Regulatory Approvals” map. Result? Compliance sign-offs went from 14 days to 48 hours because:

- Legal got requests in their inbox without needing MindManager access
- The PM saw real-time status right in their dashboard
- Missed deadlines triggered automatic escalation to the general counsel

2. For Procurement: Budgets That Actually Stick

A manufacturing firm connected MindManager vendor maps to ApproveThis thresholds. Now when purchasing adds a new supplier branch:

- Requests under $10k auto-approve via calculated fields
- Anything over routes to the CFO with vendor risk assessments attached
- Approved vendors get added to MindManager maps automatically

3. For Marketing: Kill the Content Committee

A retail company’s marketing team uses MindManager to plan campaigns. Their Zapier setup:

- Creates ApproveThis requests when new content topics appear
- Adds approved campaigns as subtopics in real-time
- Routes rejected ideas to a “Graveyard” map (with autopsy notes)

Setting This Up Without an IT Degree

Here’s how to connect MindManager and ApproveThis in under 15 minutes:

1. Create a Zapier account (free tier works)
2. Choose “New Zap” and select MindManager as the trigger app
3. Pick your trigger event (like “New Topic” or “Map Update”)
4. Connect ApproveThis as the action app
5. Map MindManager fields to your approval template
6. Test with a $1 virtual coffee request (you’ve earned it)

Why Your Finance Team Will Actually Smile

Approval thresholds in ApproveThis mean:

- Automatic yes/no decisions based on your rules
- Escalation paths that kick in before deadlines get missed
- All approvals documented for audit season

For Teams That Hate Meetings

ApproveThis’s vacation delegation stops projects from dying because:

- Out-of-office approvers get auto-replaced
- Delegation rules follow your org chart
- No more “Wait, who’s covering for Amira?” Slack threads

The External Approver Hack

Client approvals usually mean either:

A) Giving outsiders access to your internal tools
B) Playing email tennis with PDF attachments

With ApproveThis:
- Clients approve via email without MindManager logins
- All feedback stays tracked in one place
- Version control isn’t a mythical creature

When To Use This vs. Built-In Approvals

MindManager’s great for mapping. ApproveThis is for when you need:

- Multiple departments/companies involved
- Conditional logic (“If X then Y approver”)
- Audit trails that don’t require a forensic accountant

Real-World BS Prevention

A construction company using both tools:

- Reduced change order approvals from 3 weeks to 4 days
- Cut 12 hours/week of “Where are we on X?” meetings
- Actually used their $20k MindManager license instead of defaulting to spreadsheets

Try This or Keep Doing It the Hard Way

You’ve got two options:

1. Keep pasting screenshots into approval emails and hoping people reply
2. Automate it properly in one afternoon

We’re biased, but option 2 lets you focus on actual work instead of chasing signatures. Book a 15-minute demo and we’ll show how to set this up before your next status meeting.