ApproveThis manages your TillyPay Integration approvals.

When Payment Processing Meets Approval Muscle

Let’s cut to the chase – if your team’s still manually rubber-stamping every subscription change or chasing down approvers for payment verification, you’re leaving money and time on the table. That’s where ApproveThis and TillyPay come in. One handles the money moves, the other handles the decision-making. Together? They turn payment workflows from administrative sludge into something that actually works.

Why This Combo Hits Different

TillyPay’s great at collecting recurring payments and managing subscriptions. ApproveThis? It’s the enforcer that makes sure the right people actually approve those transactions before they happen (or after, if you’re cleaning up messes). Connect them through Zapier, and you’ve got a system where:

• New high-value subscriptions get automatic scrutiny before the first charge
• Payment disputes trigger instant review chains
• VIP cancellations actually get a human glance before losing the customer

And here’s the kicker – your approvers don’t need TillyPay logins. Huge when working with external clients or cross-department teams where software access gets political.

Real-World Scenarios That Actually Matter

1. Killing Subscription Fraud Before It Starts

Picture this: Your sales team just landed a $15k/month enterprise deal through a TillyPay form. With the integration, that new subscriber instantly creates an ApproveThis request that routes to:

• Legal (to check contract terms)
• Finance (to verify payment method)
• Sales lead (to confirm deliverables)

All before the first charge hits. For SaaS companies or agencies with complex client onboarding, this is fraud prevention and compliance done quietly in the background.

2. Stopping Revenue Leaks From Silent Cancellations

When a long-term customer cancels in TillyPay, ApproveThis can:

• Auto-flag high-value accounts for retention offers
• Require exit interviews for strategic accounts
• Trigger final payment audits

We worked with a cybersecurity firm that recovered 23% of “lost” enterprise accounts just by making cancellations require manager review first.

3. Payment Verification That Doesn’t Require Spreadsheet Yoga

Every new TillyPay payment can auto-generate an approval task with:

• Attached invoices
• Client purchase orders
• Historical payment data

Accounting teams get context without digging through 12 systems. Plus, ApproveThis’ calculated fields automatically flag discrepancies over 5% for extra review.

Setting This Up Without Losing Your Mind

Zapier does the heavy lifting here. Basic flow:

1. Create Zapier account (if you don’t have one)
2. Connect TillyPay as trigger app
3. Choose event (new payment, subscription change, etc.)
4. Connect ApproveThis as action app
5. Map TillyPay data to approval request fields
6. Set approval rules in ApproveThis (thresholds, groups, etc.)

Pro tip: Use ApproveThis’ conditional logic to auto-approve small recurring payments but require human eyes on large one-offs. Saves 40% of approval workload according to our internal metrics.

Who Actually Benefits From This?

Finance Teams

Get payment approvals down from days to hours. Set rules like:

• Auto-approve payments under $1k
• Require dual signatures over $25k
• Route international transactions to compliance

All while keeping an audit trail even your grumpiest auditor will love.

Sales & Account Management

Ever have a sales rep promise something that breaks your billing structure? Now:

• Custom subscription terms trigger legal review
• Discounts over 20% need director approval
• Enterprise deals require technical vetting

All before the contract hits TillyPay. Deal desk teams – this is your new leverage.

Operations Leaders

Cut the 37 Slack threads about “Who approved this?!”. With ApproveThis’ real-time tracking:

• See every pending decision
• Track average approval times
• Spot bottleneck approvers

Plus, vacation delegation means projects don’t stall because someone’s at Burning Man.

The Nuts and Bolts You Care About

ApproveThis brings the muscle with:

• Approval Thresholds: Auto-approve routine payments, escalate the big ones
• Calculated Fields: Automatically flag discrepancies in payment amounts
• Email Approvals: Decision-makers can approve/reject from their inbox

TillyPay handles the money movement, ApproveThis handles the governance. Together through Zapier, they make sure no payment goes out without the right eyeballs on it first.

Why This Isn’t Just Another Integration

Most payment approval systems either:

• Lock you into rigid workflows
• Require everyone to use the same software
• Cost $50/user/month for “premium” features

This setup works because it’s flexible where it matters. Your accounting team lives in TillyPay? Cool. Legal uses Outlook and carrier pigeons? They can approve via email. Sales leads only care about Slack pings? Notifications go there too.

Getting Started Without the BS

Here’s your action plan:

1. Sign up for ApproveThis (free trial works)
2. Bookmark TillyPay’s Zapier docs
3. Clone our pre-built template for payment approvals

Total setup time? About 23 minutes if you’re moderately caffeinated. Less if you’ve done a Zapier integration before.

The Bottom Line

If you’re managing more than 100 transactions/month or have clients with complex billing needs, this integration pays for itself in reduced errors alone. For teams between 50-5000 employees, it’s that sweet spot where automation actually works instead of creating more work.

Ready to stop being the approval bottleneck? Schedule a 15-minute demo or just grab the free trial and connect the dots yourself. Your future self (and your annoyed accounting team) will thank you.