ApproveThis manages your Pike13 Integration approvals.

Why This Integration Isn’t Just Another “Nice to Have”

Let’s cut to the chase: if you’re managing a fitness studio, gym, or any service business with Pike13, you’re already juggling clients, schedules, and payments. Adding manual approval processes for expenses, invoices, or client onboarding? That’s where things get messy. ApproveThis plugs into Pike13 via Zapier to automate the bureaucratic sludge that slows down decisions. We’re talking about turning “Hey, can someone approve this?” into “It’s already handled.”

What Happens When Approval Management Meets Client Operations

Pike13 handles your frontline operations – client memberships, class bookings, transactions. ApproveThis handles the backstage chaos of getting people to sign off on decisions. Together, they create closed-loop automation for businesses where every minute counts. Think:

• No more chasing down managers to approve invoices between yoga classes
• No more manual entry errors when onboarding new clients

Here’s the kicker: ApproveThis approvers don’t need Pike13 logins. Perfect for franchise owners approving across locations, or external partners who just need to say yes/no without accessing your core systems.

Real-World Use Cases (Not Just Theory)

1. Automatic Client Onboarding for Multi-Location Gyms

When a new member signs up at your climbing gym, Pike13 creates their profile. But what if they want a corporate membership discount? With ApproveThis, you can automatically:

• Route discount requests to the right department head
• Add approved members to Pike13 with pre-set pricing tiers

How it works: New ApproveThis request → Zapier checks Pike13 for existing clients → If new, add as Person with approved pricing. For a CrossFit box with 300+ members, this cuts onboarding time from days to hours.

2. Invoice Approvals That Don’t Require Chasing Coaches

Your Pilates studio uses Pike13 for billing, but that $5k equipment invoice needs three approvals. Instead of Slack pings:

- Pike13 triggers an ApproveThis workflow when invoices exceed $1k
- Accounting gets it first, then the head coach, then the owner
- Approved? Automatically mark as paid. Denied? Pike13 gets updated with a hold status

Bonus: Use ApproveThis’ approval thresholds to auto-approve small recurring expenses (like cleaning supplies).

3. Keeping Client Statuses Updated Without the Headache

When a client requests a membership freeze in Pike13, it’s often a back-and-forth email chain. Connect it to ApproveThis to:

- Trigger freeze requests with client notes
- Route to front desk + manager based on freeze duration
- Auto-update Pike13 status once resolved

For a yoga studio chain, this means clients get instant confirmation instead of waiting days for manual updates.

Setup: Less Time Than It Takes to Do a Burpee

1. Log into Zapier (or create an account – it’s free to start)
2. Choose your trigger: “New Invoice in Pike13” or “Transaction Created”
3. Select ApproveThis as the action app
4. Map Pike13 data to ApproveThis fields (e.g., invoice amount → approval threshold)
5. Test with a real request (pro tip: use a $1 test invoice first)

Most setups take under 15 minutes. Seriously – we timed it.

Teams That Benefit Most (and What They Gain)

Operations Managers

You’re keeping the lights on. Automate approvals for:
- Facility maintenance requests
- Class schedule changes
- Vendor contracts
Use ApproveThis’ real-time dashboards to spot bottlenecks (why does the Brooklyn location take 2x longer to approve supplies?).

Finance Teams

Stop playing detective with Pike13 transactions:
- Set multi-level approvals for large expenses
- Auto-flag irregular transactions (e.g., refunds over $500)
- Sync approved budgets back to Pike13 as client credits

Sales/Membership Teams

Close deals faster:
- Auto-route corporate membership deals to approvers
- Push approved contracts to Pike13 as signed clients
- Denied leads? Update Pike13 notes automatically for follow-up

Features That Make This Work (Without the Bloat)

ApproveThis isn’t another tool that does 100 things poorly. For Pike13 users, these matter most:

Email Approvals: Managers can approve/deny from their phone between classes. No app login needed.
Vacation Delegation: Head coach out? Requests auto-reassign instead of piling up.
Calculated Fields: Automatically flag Pike13 invoices that exceed location budgets.

Common Objections (and Straight Answers)

“We’re a small team – isn’t this overkill?”
If you have more than 10 weekly approvals, you’re already wasting hours. Automate the repetitive ones first.

“What if we need to override an approval?”
ApproveThis keeps full audit trails. Denied a request by accident? Reopen it with a note.

Ready to Stop Chasing Approvals?

ApproveThis works because it’s not another app people need to learn. It meets approvers where they are (email) and connects to where your data lives (Pike13). For studios, gyms, and service businesses, that’s the difference between scaling smoothly and drowning in admin work.

Get Started Free (takes 2 minutes) or book a demo to see real Pike13 workflows.

P.S. If you’re still manually approving Pike13 invoices, we’re judging you (kidding… mostly).