ApproveThis manages your WeTravel Integration approvals.

When Approval Management Meets Travel Operations

Let’s cut to the chase: if you’re managing group travel bookings or multi-day tours through WeTravel, you already know payment processing and itinerary planning are only half the battle. The other half? Getting timely approvals from stakeholders who might be sitting in a different time zone, drowning in emails, or – let’s be real – accidentally ignoring your requests.

This is where ApproveThis comes in. We’re not here to replace WeTravel (it’s great at what it does). Instead, we’re the sidekick that handles all the “Hey, can you approve this?” conversations that currently live in Slack threads, spreadsheets, and forgotten email chains. And we do it through Zapier, so your team doesn’t need to learn another complicated system.

Why This Combo Works for Mid-Sized Travel Companies

Picture a 200-person tour operator using WeTravel to manage $5M in bookings annually. Their finance team needs to approve supplier contracts. Sales leads require vetting before offers go out. Custom trip requests need quick sign-offs from operations. This is where manual processes crumble:

• Sales loses deals because approval delays cause missed deposit deadlines
• Finance manually cross-checks every transaction against budget spreadsheets
• Operations managers play phone tag with external guides/vendors

ApproveThis fixes this by adding structured, automated approvals directly into WeTravel workflows. Approvers don’t even need WeTravel logins – they just click “Approve” in an email. No extra seats/licenses required.

Real-World Use Cases (Not Just Theory)

1. Automating Lead-to-Approval Handoffs

When a new $50K corporate retreat inquiry hits WeTravel, your sales team shouldn’t be scrambling to get 3 department heads to vet it. Here’s how it works:

Zapier flow: New WeTravel lead → Auto-create ApproveThis request → Route to sales director, operations, and legal → Approved? Send confirmed booking to WeTravel.

Actual benefit: A Bali-based tour company reduced lead response time from 72 hours to 4 hours using this setup. Bonus: ApproveThis’ approval thresholds auto-approved repeat client requests under $15K, freeing up 20+ weekly hours.

2. Transaction Approvals That Don’t Slow Down Payments

WeTravel handles payments; ApproveThis handles the “Can we actually spend this?” decisions. Example:

A new $8,000 vendor payment request in WeTravel triggers an approval workflow with:

• Automatic budget checks via calculated fields
• Escalation to CFO if over department limits
• Payment processor auto-updates when approved

Real impact: One adventure travel company eliminated $27K in duplicate payments in Q1 by adding approval checks before processing WeTravel transactions.

3. Keeping Client Records in Sync (Without Manual Entry)

When custom trip requests get approved (think: gluten-free menus, accessibility needs, VIP airport transfers), these details need to flow back into WeTravel. Manual entry creates errors; automation prevents “Why is there a birthday cake at this corporate event?” moments.

How it works: ApproveThis approval → Update WeTravel lead notes → Notify customer success team → Trigger post-approval surveys.

Setup That Takes Minutes, Not Days

If you can order delivery pizza, you can set this up:

1. Connect WeTravel and ApproveThis via Zapier (3 clicks)
2. Choose triggers: New lead/transaction in WeTravel → Create approval request
3. Map custom fields (budget, client tier, dates)
4. Add approvers – mix internal teams and external partners

Pro tip: Use ApproveThis’ vacation delegation so approvals never stall when someone’s off-grid leading a trekking tour.

Features Your Team Will Actually Use

Beyond basic approvals, here’s what matters for travel businesses:

Approval Thresholds for Volume Discounts

Example: Auto-approve airline group bookings under 20 seats, but require VP sign-off for 50+. Saves 8-10 approval requests/week for one Mediterranean cruise operator.

Client-Specific Approval Rules

Gold-tier clients get instant approvals on add-ons under $1K. New clients trigger fraud checks. All handled through conditional workflows.

Real-Time Audit Trails

No more “Who approved this $10K helicopter transfer?” disputes. Every decision is timestamped and logged for compliance – crucial for travel businesses handling client funds.

Who Benefits Most (Besides Your Sanity)

Sales Teams

Close group bookings faster by embedding approvals into WeTravel proposals. Customizable fields show commission splits, contract terms – all approved before sending to clients.

Finance Departments

Auto-flag WeTravel transactions that exceed per-diem rates or vendor budgets. One CFO reduced unauthorized spending by 34% in 6 months.

Operations Managers

Guide availability, equipment rentals, permits – get all approvals centralized instead of chasing 10 different platforms.

Common Objections (And Straight Answers)

“We already use WeTravel’s built-in tools.”
Great – but can they handle multi-department approvals with conditional logic? Do approvers need WeTravel licenses? Exactly.

“Our process is too complex.”
ApprovedThis handles 7-step approvals with branching paths. One ski resort company manages avalanche safety certs, insurance checks, and local permits through a single workflow.

“We work with external partners.”
Perfect. 60% of ApproveThis users approve requests from vendors, guides, or clients who’ll never log into your WeTravel account.

Bottom Line: This Isn’t Just Another Integration

Travel businesses running 50-5,000 person groups can’t afford approval delays or errors. WeTravel handles the logistics; ApproveThis handles the decision-making – together, they remove the bottlenecks your team hates and your clients notice.

Ready to stop herding approval cats? Book a 12-minute demo or start a free trial. Set up your first WeTravel approval flow before your next coffee break.