ApproveThis manages your Lodgify Integration approvals.

When Approval Management Meets Vacation Rental Software

Let's cut through the fluff: managing vacation rentals involves constantly putting out fires. Between last-minute bookings, guest communications, and payment approvals, most property managers are one missed email away from chaos. That's where pairing ApproveThis with Lodgify through Zapier changes the game.

Lodgify handles the frontend - websites, bookings, calendars. ApproveThis manages the backend decision-making. Together, they create an operational backbone that automatically routes critical requests to the right people, tracks approvals in real time, and keeps your rental business moving forward even when key staff are on vacation (or just buried in Slack notifications).

Why This Combo Works for Mid-Sized Rental Companies

If you're managing 20+ properties with seasonal staff turnover, you need systems that:

• Prevent booking conflicts from double-booking errors
• Stop financial leaks from unapproved discounts or refunds
• Maintain service quality across multiple property managers

ApproveThis adds guardrails to Lodgify's operational flexibility. Example: When a new booking comes in, automatically trigger approval workflows based on the property's maintenance schedule, pricing thresholds, or local event calendars - no manual checklists required.

Three Real Workflows Teams Actually Use

1. Auto-Escalate High-Value Bookings

Scenario: A guest books your luxury beach house for $15K during peak season. Your junior property manager shouldn't greenlight this solo.

The Fix: Zapier triggers an ApproveThis workflow when any Lodgify booking exceeds $10K. Route it sequentially to:

• Operations manager (verify cleaning crew availability)
• Finance lead (check deposit status)
• General manager (final sign-off)

Bonus: Approvers get email notifications with key booking details - no need to log into Lodgify. Critical for external contractors or owners who don't have system access.

2. Tame Guest Message Overload

Scenario: A guest wants early check-in, pet approval, and a BBQ grill rental - all in one Lodgify message thread.

The Fix: Auto-convert messages containing specific keywords ("pet", "early arrival") into approval requests. Route to:

- Property owner (pet policy exceptions)
- Cleaning coordinator (early check-in logistics)
- Maintenance team (equipment rentals)

Pro Tip: Use ApproveThis' calculated fields to automatically add cleaning fees for pet approvals or equipment rentals during the approval process.

3. Approval-to-Action Automation

Scenario: Your team approves a 10% discount for a repeat guest. Then... nothing happens. The rate stays stuck in email limbo.

The Fix: When an approval is granted in ApproveThis, Zapier automatically:

- Updates Lodgify booking details
- Triggers contract revisions
- Notifies accounting about adjusted invoices

This closed-loop system prevents the most common operational gap: approved changes not making it into production systems.

Setup That Takes Less Time Than Cleaning a Hot Tub

Here's how to connect Lodgify + ApproveThis in Zapier:

1. Trigger: Choose your Lodgify event (New Booking, Guest Message, etc.)
2. Action: Select ApproveThis "Create Request"
3. Map Fields: Pull Lodgify data into your approval template (booking amounts, dates, guest notes)
4. Add Logic: Set approval thresholds or conditions (example: auto-approve bookings under $2K if no blackout dates)

Most teams have their first workflow live in 23 minutes. Seriously - we timed it.

Department-Specific Wins

Operations Teams

Stop playing calendar Tetris. Auto-check property maintenance schedules during booking approvals. If a roof repair overlaps with a booking request, ApproveThis can either:

- Automatically deny the request
- Escalate to a manager for rescheduling
- Offer alternative properties

Finance Teams

Enforce payment protocols without being the bad cop. Set approval thresholds where:

- Discounts over 15% require CFO approval
- Refund requests trigger document collection
- Security deposit releases auto-approve after 7 days unless contested

Owner Relations

Give property owners transparency without access to your systems. When their property gets a booking request:

- They receive an email approval request
- Can approve/deny directly from their phone
- See real-time status updates without calling your team

Why This Isn't Just Another Integration

Most Lodgify users connect to accounting software and call it a day. The ApproveThis difference? Adding human decision-making to automated workflows. Key advantages:

No License Headaches: Approvers interact via email - no need for Lodgify logins. Crucial when dealing with owners, contractors, or corporate clients.

Adapts to Your Process: Seasonal business? Change approval chains in 2 clicks when shifting from high to low season.

Audit Trail: Every approval decision is logged with timestamps, comments, and data snapshots. Essential for resolving owner disputes or financial audits.

Getting Started Without the Sales Drama

Try two ways:

DIY:
- Grab an ApproveThis trial
- Connect to Lodgify via Zapier using the templates we covered

Guided Setup:
Book a 25-minute demo and we'll build your first workflow live using your actual Lodgify data. No "platform overview" nonsense - just immediate value.

Either way, you'll discover how much time gets wasted chasing approvals through Slack threads and email chains. The automation is almost secondary - the real win is finally having clear ownership of decisions across teams.