ApproveThis manages your novaTime Integration approvals.

Why Combine ApproveThis and novaTime?

Businesses using novaTime to manage work orders face a critical challenge: approvals. Manual follow-ups, delayed decisions, and unclear accountability create bottlenecks in operations. ApproveThis solves this by adding structured approval workflows to novaTime’s work management capabilities through Zapier. Together, they turn reactive processes into automated systems where work orders trigger approvals, decisions update task statuses, and everything happens in real time.

What Each Platform Does Best

novaTime excels at organizing work assignments, tracking progress, and maintaining visibility across teams. It’s where field crews log maintenance requests, IT teams track incident resolutions, or facilities managers assign repair jobs.

ApproveThis specializes in decision automation. When a novaTime work order requires manager sign-off, budget review, or client confirmation, ApproveThis handles routing, reminders, and documentation without manual intervention.

Key Integration Benefits

For Operations Teams

Automate approval routing for high-priority work orders. Example: A construction company uses ApproveThis’ calculated fields to auto-flag excavation requests near utility lines. These trigger multi-step approvals in ApproveThis (safety officer > project lead) while keeping the novaTime work order updated.

For Finance Teams

Enforce budget controls without micromanaging. A hospital’s IT department sets approval thresholds in ApproveThis – any hardware purchase over $5k in novaTime auto-routes to procurement. Approvers get email notifications with embedded novaTime details, eliminating back-and-forth.

For External Partners

Clients or vendors approve work without novaTime access. A property management firm shares renovation bids via ApproveThis. Contractors review specs and approve directly from their inbox – no login required. Approved bids auto-update the novaTime work order status.

Real-World Use Cases

1. Automated Work Order Approvals

Scenario: New maintenance requests in novaTime require supervisor approval before assignment.
Integration: Zapier triggers an ApproveThis workflow when a “High Priority” work order is created. The approval includes equipment costs and SLA details from novaTime.
Business Impact: A facilities management company reduced approval delays by 68% by using sequential approval groups in ApproveThis. Senior techs review complex requests first; routine tasks go straight to dispatch.

2. Real-Time Status Updates

Scenario: Approved change orders in ApproveThis should reflect in novaTime immediately.
Integration: When an ApproveThis request is approved, Zapier updates the novaTime work status and adds an internal comment with the decision rationale.
Business Impact: An HVAC service provider eliminated duplicate work by syncing approvals to novaTime. Dispatchers now see real-time “Client Approved” statuses before deploying crews.

3. Compliance Documentation

Scenario: Regulatory audits require proof of client approvals for billed work.
Integration: Completed ApproveThis workflows (approved/denied) trigger Zapier to add timestamped comments in novaTime with approver names and criteria.
Business Impact: A healthcare IT team passes compliance checks 40% faster by linking novaTime work logs to ApproveThis’ audit trails.

Critical Features That Make It Work

Approval Thresholds: Auto-approve routine novaTime requests under $1k, escalate others.
Vacation Delegation: Critical in 24/7 operations – if a plant manager is out, ApproveThis reroutes approvals without novaTime config changes.
Email Decisions: Contractors approve project variations via email; ApproveThis updates novaTime without requiring app access.

Setting Up the Integration

1. Create a Zapier account (if new)
2. Connect novaTime and ApproveThis as Zapier apps
3. Choose a trigger (e.g., “New Work” in novaTime)
4. Set conditions (optional filter for specific work types)
5. Add action (“Create Request” in ApproveThis)
6. Map novaTime fields to ApproveThis (work ID, cost, etc.)
7. Test with a live novaTime work order

Who Benefits Most?

Field Service Companies

Dispatch teams using novaTime can’t afford approval delays. ApproveThis adds mobile-friendly approvals with photo uploads – a roofing company uses this to confirm client sign-offs before marking jobs complete.

Enterprise IT Departments

Coordinate change management tickets in novaTime with InfoSec approvals in ApproveThis. Conditional logic routes high-risk requests to security leads; standard updates auto-approve.

Manufacturing Plants

Shift managers approve maintenance work orders via SMS during outages. ApproveThis’ real-time dashboard shows which novaTime tasks are pending safety checks.

Why This Pairing Works

novaTime users often rely on sticky notes, Slack pings, or spreadsheets for approvals – which creates chaos. ApproveThis adds structure without disrupting existing processes. Finance controllers get budget oversight without novaTime training. Field workers keep using novaTime’s mobile interface while ApproveThis handles executive sign-offs.

Getting Started

Start with one integration – like auto-approving low-cost work orders – then expand. ApproveThis offers a free trial, and novaTime users can implement basic Zaps in under 20 minutes. For complex scenarios (multi-site approvals, dynamic cost calculations), request a customized demo to see advanced features in action.