ApproveThis manages your Dropmatix Integration approvals.

Why Combine ApproveThis and Dropmatix?

In e-commerce, speed and accuracy define success. ApproveThis and Dropmatix solve critical but distinct challenges: one manages approvals, the other orchestrates operations. Together, they automate decision-making and execution, turning fragmented processes into seamless workflows. For businesses using Dropmatix to handle orders, inventory, and customer data, adding ApproveThis eliminates bottlenecks by ensuring every critical action gets reviewed by the right people—without slowing down teams.

Consider a wholesale distributor using Dropmatix to process orders. Without approval controls, a pricing error in an invoice could go unnoticed until it’s too late. With ApproveThis integrated via Zapier, every invoice triggers an approval workflow. Finance teams review details directly in their inbox, click approve, and Dropmatix automatically processes the validated invoice. The result? Fewer mistakes, faster payments, and audit-ready records.

Key Features That Power the Integration

ApproveThis brings precision to Dropmatix’s operational agility. Custom approval workflows ensure that high-value actions—like creating orders or updating customer data—only happen after proper validation. For example, a marketing team can set up a rule requiring manager approval for any discount over 20% before it’s applied in Dropmatix. ApproveThis handles the logic, while Dropmatix executes the action once approved.

Dropmatix users benefit from ApproveThis features like approval thresholds, which auto-approve small expenses but escalate larger ones, and vacation delegation, which reroutes requests if a manager is out. Best of all, external partners or clients can approve requests via email without needing a Dropmatix license, making cross-company collaboration frictionless.

Real-World Use Cases for Teams

Finance Teams: Invoice Approval Automation

When a new invoice lands in Dropmatix, ApproveThis can trigger a multi-level review. For instance, invoices under $1,000 might auto-approve using thresholds, while larger amounts route to a senior accountant. A retail company reduced payment errors by 34% after implementing this workflow, as approvers could flag discrepancies directly from email notifications.

Operations: Order Processing with Guardrails

ApproveThis ensures orders in Dropmatix meet specific criteria before fulfillment. A food distributor uses this to require quality assurance checks on bulk orders. Once approved, Dropmatix generates pick lists and shipping labels automatically. This cut their order processing time from 6 hours to 45 minutes daily.

Sales & Customer Success: Clean Data, Fewer Conflicts

When sales reps add new high-value clients to Dropmatix, ApproveThis can require a compliance review. A SaaS company uses this to verify contract terms before onboarding, ensuring sales and legal teams stay aligned. Approved contacts sync back to Dropmatix with all terms validated.

How to Set Up the Integration

Connecting ApproveThis and Dropmatix takes under 15 minutes using Zapier:

1. Create a Zapier account if you don’t have one.
2. Choose a trigger event in Dropmatix (e.g., “New Invoice Created”).
3. Select ApproveThis as the action app and set up your approval template.
4. Map Dropmatix data fields (like invoice amount) to ApproveThis criteria.
5. Test the workflow with a sample request.

For complex workflows, use ApproveThis’ conditional logic to route requests based on data from Dropmatix. For example, orders from VIP customers could skip standard approvals and notify a dedicated account manager instead.

Benefits Beyond Automation

This integration isn’t just about saving time—it’s about control. Marketing teams can enforce budget approvals before launching campaigns tracked in Dropmatix. HR departments can require director sign-off on contractor hours synced to payroll. Because ApproveThis works alongside Dropmatix without requiring additional licenses for approvers, companies can involve external stakeholders without added costs.

A furniture manufacturer used this to let suppliers approve purchase orders directly. Previously, delays occurred when procurement managers chased emails. Now, suppliers get ApproveThis links in their inbox, click approve, and Dropmatix schedules production automatically. This reduced their procurement cycle by 8 days per order.

Scaling Without Sacrificing Oversight

Fast-growing companies often struggle to maintain controls as they scale. A mid-sized retailer using Dropmatix saw order volume triple in a year, leading to inventory mismatches. By integrating ApproveThis, they now require warehouse managers to confirm stock levels before large orders finalize. If stock is low, ApproveThis reroutes the request to procurement, and Dropmatix updates the order status once resolved. This kept their fulfillment accuracy at 99% despite rapid growth.

Getting Started

To deploy these workflows, start with one high-impact process. Most teams begin with invoice or order approvals, then expand to vendor onboarding or marketing spend. ApproveThis offers prebuilt templates for Dropmatix users, so you can launch a workflow today and customize it over time.

Visit Zapier to explore the integration, and see Dropmatix’s site for full platform details. Ready to eliminate approval delays? Register for ApproveThis or schedule a demo to build your first automated workflow.