ApproveThis manages your Hire Aiva approvals.

When Lead Management Meets Approval Automation

Let's cut through the corporate jargon: real estate teams using Hire Aiva need to move fast on leads, but corporate red tape exists for a reason. The magic happens when you combine Hire Aiva's lead conversion engine with ApproveThis' no-BS approval system through Zapier. We're talking about turning "Hey, should we pursue this lead?" into a single click that kicks off offers, appointments, and follow-ups – without letting critical checks fall through the cracks.

Here's the cold hard truth - 47% of real estate deals get delayed because someone didn't sign off on commission structures or offer amounts. But requiring every manager to live inside your CRM? That's how you create bottlenecks. ApproveThis solves this by letting decision-makers approve via email while keeping all the context from Hire Aiva front and center.

Why This Combo Works (When Others Don't)

Hire Aiva's great at what it does – converting online leads into booked appointments. But when you need human judgment (Is this lead worth pursuing? Does the offer price make sense?), that's where most teams hit a wall. ApproveThis doesn't try to replace your CRM. Instead, it acts as the bridge between automated processes and human decisions.

Key differentiators:

• No license logjam: External brokers or corporate legal teams can approve deals without needing Hire Aiva access
• Threshold autopilot: Auto-approve standard commission requests under $X, but escalate overages to regional managers

Example: A Midwest realty group reduced offer approval times from 72 hours to 4 hours by auto-routing based on offer amount. Deals under $500k get instant approval, others go to specific partners based on property type.

Real-World Workflows That Don't Suck

1. Lead Qualification Fire Drill → Controlled Burn

The problem: New lead comes in at 8pm. Your top agent wants to offer an exclusive showing, but needs broker sign-off. Cue the frantic Slack pings.

The fix: Hire Aiva detects high-intent lead → Zapier triggers ApproveThis with lead score, property details, and proposed offer → Broker approves via email → Hire Aiva automatically books appointment.

Bonus move: Use ApproveThis' calculated fields to auto-flag leads where proposed commission exceeds market averages.

2. Escalation Without the Embarrassment

We've all been there – an agent keeps pushing borderline offers that managers have to reject. Awkward.

Set ApproveThis thresholds to auto-reject offers exceeding 15% over list price, but notify the agent with your "market comparison" template. No face-to-face drama. The agent gets instant feedback, managers avoid being the bad guy.

3. External Partner Dance Cards

Working with stagers, photographers, or inspectors who need approval for add-on services? ApproveThis handles their quotes through the same system without giving them CRM access. Hire Aiva tracks their availability, ApproveThis manages the budget approvals. Everyone stays in their lane.

Setup That Won't Make You Want to Swear

1. Connect Hire Aiva and ApproveThis in Zapier (takes 3 minutes)
2. Map these critical fields:
- Hire Aiva lead score → ApproveThis priority level
- Proposed offer amount → Approval threshold trigger
- Client type (buyer/seller) → Approval group routing
3. Test with a $1 offer to see the auto-approve flow
4. Enable vacation delegation so July 4th doesn't tank your pipeline

Pro tip: Use ApproveThis' conditional logic to auto-add environmental review steps for commercial properties. Residential skips this step entirely.

Department-Specific Wins

Brokerage Leaders

Finally see which agents' deals get stuck in approval limbo. ApproveThis' dashboard shows bottlenecks in real-time – is it the pricing? The partner selection? Use data, not hunches, to coach your team.

Operations Teams

Stop being the approval middleman. Set rules once ("All photography quotes over $800 require 2 bids"), then let the system enforce it. Your inbox will thank you.

External Partners

Contractors get paid faster because their invoices route through ApproveThis with attached W9s. No more "Did you get that email I forwarded?"

When Not to Use This Integration

We're not here to waste your time. This setup works best for:

• Teams closing 50+ deals/month
• Brokerages with multiple approval layers (local + regional + corporate)
• Companies using 3+ vendors per transaction

If you're a solo agent or only do cash deals under $200k, this might be overkill. But if you've ever lost a deal because someone didn't approve a counteroffer fast enough? Keep reading.

Battle-Tested Features You'll Actually Use

Email approvals: Because making your broker log into another system is how approvals get "lost."
Approval groups: Require all 3 partners to sign off on luxury listings, but just 1 for rentals.
Real-time audit trails: No more "I never approved that!" before commission disputes.

Surprise winner: The vacation delegation feature. Because even top brokers take PTO – auto-reassign their approvals so deals don't die at the 1-yard line.

Objections We've Already Heard (And Shot Down)

"We already have approval workflows in our CRM."
Cool. Now show me how that works when your corporate counsel needs to approve an addendum but doesn't have a CRM license. ApproveThis handles external approvers without the seat fees.

"Zapier integrations are flaky."
We thought so too. That's why we built specific triggers for Hire Aiva's lead stages. No more "why didn't the approval start?!" emails.

"Our process is too unique."
Your secret sauce is safe. ApproveThis handles multi-step approvals with branching logic – if the lead score is below X, require 2 extra signers. If it's a referral, skip the marketing review.

The Bottom Line for Busy Teams

Real estate moves at the speed of now. Hire Aiva ensures you never miss a lead. ApproveThis ensures you never rush into a bad deal. Together via Zapier, they create a system where:

- High-value leads get instant approvals
- Rogue offers get auto-rejected with feedback
- Everyone stays in compliance without the meetings

The best part? Approvers don't need to learn new software. They click "Approve" in their email, you get auditable records, and deals keep moving.

Your Next Move (No Pressure)

Option 1: Keep pasting CRM screenshots into Slack threads and hoping someone responds.
Option 2: Book a 12-minute demo showing how your specific approval headaches get automated.

P.S. The second option comes with a free workflow analysis. We'll show you exactly which deals slipped through the cracks last quarter due to approval delays. Your call.