ApproveThis manages your Kajabi Integration approvals.

When "Set It And Forget It" Meets "Approve It And Move It"

Let's be real: nothing kills momentum like waiting for Karen from accounting to approve your new course launch email while she's on a beach in Cabo. Kajabi built an empire helping creators ditch the tech stack circus. ApproveThis exists so Karen's vacation doesn't become your bottleneck. Together? They’re the tag team that keeps digital products moving without micromanaging every decision.

Kajabi handles the heavy lifting of hosting courses, managing memberships, and running marketing campaigns. ApproveThis does one thing obsessively well: making sure the right people say "yes" or "no" fast. Connect them through Zapier, and you've got an engine that automatically routes critical decisions to human eyeballs while keeping everything else on autopilot.

Why This Combo Doesn't Just Work – It Actually Solves Sh*t

Most integrations just shuffle data between apps. This one fixes three specific headaches for mid-sized teams:

Problem 1: Your "Launch Checklist" Is Really a "Wait List"

Course updates stuck in legal review. New pricing tiers waiting for CFO sign-off. Every delay costs revenue and annoys customers. Approval workflows baked into Kajabi? Non-existent. Manually herding stakeholders via email? A recipe for lost threads and missed deadlines.

Problem 2: Scaling ≠ Adding More Meeting Invites

Teams between 50-5k employees hit a brutal phase: processes that worked at 20 people now require 37 Slack pings to get anything done. You need structure without bureaucracy. ApproveThis adds guardrails, not red tape.

Problem 3: External Approvers HATE Your Internal Tools

Contractors, clients, or partners shouldn’t need Kajabi logins to approve content changes or budget requests. ApproveThis approvers click a link in their email – no accounts, no passwords, no "how do I use this?" support tickets.

Real Workflows That Don’t Feel Like Work

These aren't hypothetical "maybe someday" use cases. We're talking about fixing actual Monday morning problems for:

For Course Creators: Stop Guessing If Students Are Ready to Level Up

Scenario: A student completes your $2,000 certification program. Their final project needs instructor review before granting credentials. Without automation, this means:

• Manually checking Kajabi for completed assessments
• Emailing the teaching team to review work
• Tracking responses in a spreadsheet
• Finally updating the student's status

With ApproveThis + Kajabi via Zapier:

1. Student submits final exam in Kajabi
2. Zapier triggers an ApproveThis request
3. Lead instructor gets an email with project attachments
4. One-click approval updates student's Kajabi access

Bonus: Use ApproveThis' approval thresholds to auto-approve students scoring above 90%, only flagging borderline cases for human review.

For Membership Sites: Launch Fearlessly Without Oversight Friction

Your marketing team wants to test a new premium offer. Legal needs to vet the terms, finance checks pricing, and your CMO gives final sign-off. The old way:

• Draft emails with "APPROVE?" subject lines
• Pray stakeholders reply before the launch window closes
• Manually activate the offer in Kajabi post-approval

The smarter path:

1. Create offer details in Kajabi but keep it hidden
2. Zapier detects the draft and starts an ApproveThis chain
3. Each department reviews sequentially (legal → finance → CMO)
4. Final approval automatically publishes the offer

Pro tip: Set up vacation delegation in ApproveThis so approvals route to backups when primary reviewers are OOO.

For Agencies: Client Feedback That Doesn’t Derail Projects

Managing a client's Kajabi site? Every content change request turns into a game of email tennis. With ApproveThis:

1. Client submits a change request via Kajabi form
2. Zapier pings your project manager in ApproveThis
3. PM reviews, gets internal team approval
4. Client receives update without ever logging into Kajabi

Setting This Up Without Losing Your Mind

If you can order DoorDash, you can connect these apps. Here's the 30-second version:

Step 1: The Zapier Glue

Create a Zapier account (free tier works for testing). Connect both Kajabi and ApproveThis – it's just clicking buttons and pasting API keys.

Step 2: Pick Your Trigger

Choose when things kick off in Kajabi:

• Assessment completed
• New contact tag added
• Form submission received

Step 3: Build Your Approval Chain

Map Kajabi data to ApproveThis fields. Set approvers, escalation rules, and deadlines. Test with a $0 test product in Kajabi before going live.

Who Actually Cares About This? (Besides Your Sanity)

Operations Teams

Reduce the "where are we on X?" status update meetings. Real-time dashboards in ApproveThis show every pending decision.

Finance Departments

Enforce spending approvals before new Kajabi offers go live. Automatic PDF audit trails replace sticky notes on monitors.

Content Teams

Schedule course updates without begging for approvals. Set rules like "if edit requests < 2hrs work, auto-approve."

The Fine Print That Actually Matters

Yes, you need Kajabi licenses for your core team. No, approvers don't. ApproveThis works with existing email – no new logins for clients or contractors. Pricing scales with active workflows, not seats, so it's budget-friendly for teams adding headcount.

Bottom Line: Approval Processes Shouldn’t Be a Growth Tax

Every minute spent chasing sign-offs is a minute not spent creating killer content or engaging members. This integration isn't about fancy features – it's about removing speed bumps so your Kajabi site can actually do what you bought it for: scaling your business without scaling your headaches.

Ready to stop being a professional nag? Register for ApproveThis or book a 15-minute demo. We'll show you how to set up your first Kajabi approval flow while your coffee's still hot.