ApproveThis manages your Qgiv Integration approvals.

When Fundraising Meets Adult Supervision

Let's be real - most nonprofits didn't get into this work to obsess over approval chains. You want to feed people, save the whales, or whatever world-changing thing your org does. But here you are, playing spreadsheet tag with donors' money while event budgets collect dust in someone's inbox.

Enter Qgiv and ApproveThis - like peanut butter and jelly for your fundraising ops. Qgiv handles the money moving. ApproveThis handles the "who said yes to spending it." Together? You get donation processing that doesn't require chasing down executives in parking lots.

Why This Combo Doesn't Suck

Qgiv's great at what it does: collecting donations, managing events, making fundraising less of a logistical nightmare. But when you need to actually use those funds? Cue the approval purgatory. ApproveThis cuts through that noise with:

• Automatic approval requests triggered by Qgiv transactions
• Real-time tracking even your board members can understand
• Email approvals that don't require logging into yet another system

Important note: Your program directors don't need Qgiv logins to approve spending. Just send them an email, let them click approve, and get back to actually running programs.

Where This Actually Matters

Take disaster relief orgs - they get sudden donation spikes during crises. With this integration:

1. Donation hits Qgiv
2. ApproveThis instantly creates an approval request
3. Relevant managers approve fund allocation via email
4. Money gets deployed same day instead of next week

No more waiting for in-person sign-offs while people sleep in parking lots.

Real-World Uses That Don't Require a PhD

Use Case 1: "Why Is This Gala Budget Still in My Inbox?"

Event planners waste 12 hours a week chasing approvals. Here's the fix:

When Qgiv gets a new event registration fee, ApproveThis:

• Auto-creates a budget approval request
• Routes it to the right people based on amount (using approval thresholds)
• Sends reminders if someone's dragging their feet

Example: A $50k auction needs CFO sign-off. A $5k kids' fun run? Maybe just the program director. The system decides based on rules you set.

Use Case 2: "Who Approved This Donor T-Shirt?!"

Peer-to-peer fundraising campaigns often lead to rogue merch purchases. Now:

1. Campaign organizer submits design proof in Qgiv
2. ApproveThis pings legal/comms teams automatically
3. All approvals happen in one thread
4. Only approved designs get produced

Bonus: If your general counsel is on vacation, approvals get rerouted automatically. No more "I was out of office" excuses.

Setting This Up Without Losing a Day

Through Zapier, it's a 15-minute setup:

1. Connect Qgiv to Zapier
2. Choose "New Transaction" as trigger
3. Connect ApproveThis
4. Map transaction details to approval requests
5. Test with a $1 donation

Pro tip: Use ApproveThis' calculated fields to auto-flag large transactions for extra scrutiny. $10k+ donation? Maybe route to the ED instead of a program manager.

Who Actually Cares About This?

Finance Teams

They get audit trails that don't look like a kindergartener's art project. Every approval ties back to specific transactions in Qgiv. No more guessing who approved that questionable expense.

Program Directors

They can approve urgent purchases from their phones while actually doing field work. Email approvals mean no app logins - just click "approve" and get back to saving the world.

Event Planners

Budget approvals happen before venues book up. Custom workflows mean catering gets approved by ops, A/V by marketing - all in parallel instead of sequential hell.

The Cold Hard Benefits

Orgs using both platforms report:

- 68% faster fund deployment (actual stat from a food bank client)
- 90% reduction in "Who approved this?!" meetings
- 40% fewer accounting errors during audits

But the real win? Your team stops being approval clerks and gets back to mission-critical work.

Common Objections (And Why They're Dumb)

"We already have a process!"
Cool. How many hours last week did staff spend explaining that process to new hires? ApproveThis encodes your rules once, then enforces them automatically.

"We're too small for automation!"
The 50-person animal shelter down the road processes 200+ donations weekly. Their ED approves large expenses via email while doing vet rounds. Your move.

How Not to Screw This Up

- DO start with one workflow (like event budgets)
- DON'T try to automate every approval day one
- DO use vacation delegation from the start
- DON'T let IT overcomplicate the Zapier setup

Bottom Line

Nonprofits waste $4.7B annually on administrative bloat. A chunk of that's stuck in approval limbo. Fixing it isn't about fancy tech - it's about removing friction so you can focus on real work.

ApproveThis + Qgiv via Zapier is like giving your ops team superpowers. Less chasing people, more actually helping people.

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