ApproveThis manages your Dedoco approvals.

When Digital Signatures Meet Smart Approvals

Modern businesses face a dual challenge: moving fast without breaking compliance. Dedoco's enterprise-grade document management provides the security foundation, while ApproveThis adds structured decision-making to keep workflows moving. Together through Zapier, these platforms create closed-loop processes where documents trigger approvals and approvals update documents – all without manual handoffs.

Why This Integration Matters

Dedoco users often need multiple stakeholders to review documents before signing or after modifications. Traditional methods create version chaos and approval delays. With ApproveThis integrated via Zapier:

• Legal teams can enforce mandatory reviews before executing contracts
• Finance departments automatically flag documents exceeding budget thresholds

Approval participants don't need Dedoco licenses – ideal for external partners or cross-departmental reviews. A procurement manager might approve a vendor contract in ApproveThis via email, which then triggers Dedoco to send the finalized document for e-signature without exposing backend systems.

Real-World Workflows for Regulated Industries

1. Contract Renewal Audits

When Dedoco detects an expiring NDA (triggered 30 days pre-expiration), ApproveThis automatically routes it to:

- Legal counsel for terms review
- Department heads for business impact assessment
- Original signers for renewal confirmation

Example: A healthcare provider uses this to re-validate patient data processing agreements annually, maintaining GDPR compliance without calendar tracking.

2. High-Stakes Document Signoffs

New sales contracts over $500K trigger parallel approvals in ApproveThis:

1. Sales VP confirms deal terms
2. Legal validates liability clauses
3. CFO approves payment schedule

Only after all three approve does Dedoco release the document for customer signing. A SaaS company using this workflow reduced approval delays on enterprise contracts by 72%.

3. Compliance-Driven Revisions

When updated HR policies in Dedoco require review:

- ApproveThis routes to labor lawyers and employee reps
- Calculated fields ensure minimum review period compliance
- Vacation delegation covers summer holiday gaps

A European manufacturer avoided union disputes by implementing this for collective bargaining agreement updates.

Technical Setup Without Developers

Connecting Dedoco and ApproveThis via Zapier takes under 15 minutes:

1. Create Zapier account (if new to automation)
2. Choose Dedoco trigger (document event)
3. Map document metadata to ApproveThis fields
4. Set approval rules and escalations
5. Test with non-critical documents

Key pro tip: Use ApproveThis' calculated fields to auto-approve minor document updates while flagging material changes. For instance, contract date extensions under 30 days might bypass full legal review if within pre-approved parameters.

Department-Specific Benefits

Legal Teams

Prevent signature authority abuse by requiring case-specific approvals before Dedoco releases sensitive templates. Built-in audit trails satisfy e-discovery requests.

Procurement

Auto-route vendor contracts through 3-way matching (purchase order, goods receipt, invoice approval) before Dedoco signing. Thresholds auto-approve small orders while escalating major deals.

HR Departments

Onboarding documents trigger tiered approvals – local HR verifies role specifics, then global team checks compliance. Delegation rules prevent bottlenecks during vacations.

When Manual Processes Creep Back In

Without integration, companies often develop risky workarounds:

- Emailing PDFs for comments (version control issues)
- Using shared drives for draft storage (security gaps)
- Tracking approvals in spreadsheets (reporting delays)

The Zapier integration eliminates these by keeping everything in Dedoco's secured environment, with ApproveThis adding structured governance.

Getting Started

Begin with high-volume, low-risk documents like:

- Vendor NDAs
- Marketing content approvals
- Employee policy acknowledgments

As teams adapt, expand to complex workflows like merger agreements or regulatory filings. ApproveThis scales from simple 1-step approvals to multi-departmental sequences with conditional branching.

The Future of Document Governance

Forward-looking teams are enhancing these integrations with:

- AI-driven contract analysis feeding approval criteria
- Real-time dashboards showing approval bottlenecks
- Automated archival based on approval metadata

By treating approvals as integral to document lifecycle management – not separate checkboxes – businesses achieve both speed and compliance.

Next Steps

See the integration in action:

1. Register for ApproveThis (free trial available)
2. Connect via Zapier using pre-built templates
3. Test with your Dedoco sandbox environment

For complex use cases, request a custom demo showing how approval chains interact with Dedoco's advanced features like redaction tracking or blockchain notarization.