ApproveThis manages your forms.app Integration approvals.

When Form Meets Function

Let’s be real - most approval processes suck. You’ve got forms floating between inboxes, managers playing hide-and-seek with sign-offs, and zero visibility on what’s stuck where. Enter ApproveThis and forms.app. Alone, they’re solid tools. Together? They’re the Batman and Robin of process automation for companies sick of approval limbo.

Here’s the deal: forms.app lets you build slick forms that actually get filled out. ApproveThis turns those submissions into tracked, traceable decisions. Connect them through Zapier, and you’ve just automated the most annoying parts of approvals without needing an IT team or a six-month implementation.

What Each Tool Brings to the Table

forms.app: Your Data Catcher

Think of forms.app as your digital bouncer. It’s great at:

• Building forms that don’t look like they’re from 1998
• Collecting payments with Stripe/PayPal integrations
• Gathering data without making users want to poke their eyes out

ApproveThis: The Decision Engine

ApproveThis is where actual work happens:

• Multi-step approvals that don’t require carrier pigeons
• Real-time tracking so you know exactly who’s sitting on a request
• Automatic escalations when people “forget” to approve things

The magic happens when form submissions automatically become approval requests - no copy-paste, no missed emails, no “I thought Bob was handling it.”

Real-World Wins for Different Teams

HR: Onboarding Without the Migraine

Scenario: New hire needs a laptop, software access, and security badge. Instead of:

➔ HR fills PDF → emails IT → CCs facilities → waits 3 days → follows up → finds out IT lead is on vacation...

Do this:

1. Build an onboarding form in forms.app
2. Connect to ApproveThis via Zapier
3. Auto-route requests based on department/role
4. Get notified when everything’s approved

Bonus: Use approval thresholds so $500+ equipment requests auto-flag the CFO. Vacation delegation means no more “Out of Office” black holes.

Finance: Expense Reports That Don’t Suck

Problem: Sales team submits receipts via email → accounting misses some → month-end closes get delayed.

Fix it:

- Expense form in forms.app with receipt upload
- Zapier creates ApproveThis request with amount validation
- Auto-approve expenses under $100
- Escalate over $5k to VP Finance
- Sync approved requests to QuickBooks

Pro tip: Use calculated fields to auto-flag duplicate submissions or policy violations.

Operations: Procurement That Doesn’t Require Mind Reading

Old way: Department heads email purchase requests → ops manually enters into spreadsheet → hunts down approvers → loses track.

New way:

● Vendor selection form in forms.app
● Auto-create ApproveThis request with vendor quotes attached
● Route sequentially: Manager → Legal (if contract needed) → CFO
● Approved? Auto-generate PO in your ERP

Key benefit: Real-time dashboard shows exactly where every request stands. No more “I approved that weeks ago!” gaslighting.

Setting This Up Without Losing Your Mind

Here’s how to connect the dots in 15 minutes:

Step 1: Build Your Form

Create your form in forms.app. Pro tips:

- Name fields clearly (“Total Amount” not “Field_12”)
- Use conditional logic to skip irrelevant questions
- Enable file uploads for attachments

Step 2: Zapier Setup

1. Create new Zap in Zapier
2. Trigger: “New Form Submission” in forms.app
3. Action: “Create Request” in ApproveThis
4. Map form fields to approval request details
5. Test with real submissions

Advanced move: Add a filter to only create requests for forms over $1k. Save smaller stuff for auto-approvals.

Step 3: Configure Approval Workflows

In ApproveThis:

- Set approval groups (e.g., “Department Heads”)
- Add conditional logic (Route to Legal if contract = Yes)
- Enable email approvals for external partners

Remember: Approvers only need ApproveThis access - no extra forms.app licenses required. Huge for working with clients or contractors.

Why This Combo Slaps

For Process Nerds

● Audit trails: Every submission → approval chain is documented
● Version control: No more “I approved the old version” excuses
● Compliance: Meet SOX/HIPAA without the manual checklists

For the Budget-Conscious

● No per-approver fees on the forms.app side
● Zapier handles the heavy lifting without custom code
● Reduce process time from days to hours = actual $$$ saved

For the Overwhelmed

● Get mobile approvals via email - no app install needed
● Automatic reminders nudge slowpoke approvers
● Vacation mode prevents logjams

Cool Features You’ll Actually Use

Set It and Forget It Approvals

Example: All office supply orders under $500 auto-approve. Over $5k? Auto-flag to the CFO with vendor comparison data.

Approval SWAT Teams

Create emergency approval groups for urgent requests. Need a contract signed ASAP? Route to available legal approvers in parallel instead of waiting for one person.

Smart Fields That Do Math

Calculate totals, tax, or discounts directly in the approval request. No more “Wait, does this include shipping?” back-and-forth.

The Bottom Line

If your company still does approvals via email chains or printed forms, you’re not just behind - you’re actively wasting money. The forms.app + ApproveThis combo through Zapier isn’t some futuristic AI play. It’s basic process hygiene for any team that wants to:

→ Eliminate approval black holes
→ Reduce compliance risks
→ Stop being the department everyone hates to work with

Best part? You can set this up today without IT involvement. Build your first form, connect the Zap, and watch those approval times plummet.

Ready to stop playing approval babysitter? Book a demo or start your free trial. Your future self (and annoyed coworkers) will thank you.